AS PER SPECIFICATION - AS PER SPECIFICATION - AS PER SPECIFICATION - 3290
Organization Type
GOVERNMENT
Published
28 May 2026
OCDS Reference
ocds-9t57fa-157425
Summary
The department of water and sanitation seeks a service provider to conduct occupational hygiene surveys at 10 dams, pump stations, and offices in kwazulu-natal. This tender is for specialists registered as occupational hygienists to assess lighting, noise, ventilation, airflow, and hazardous chemical exposure. IT is aimed at qualified inspection authorities with sanas/iso accreditation and a valid department of labour certificate.
Key Requirements
Mandatory: Registration as an Occupational Hygienist with SAIOH, SANAS 10083:2013 or ISO/IEC 17020:2012 accreditation, and a valid Approved Inspection Authority certificate from the Department of Labour.
Submit a fully completed and signed Bill of Quantities and SBD 3.1 Pricing Schedule.
Provide at least two reference letters for previous similar work on company letterhead, stamped and signed.
Comply with administrative requirements: CSD registration, tax compliance, CIPC registration, B-BBEE certificate/affidavit, and completed SBD forms.
Bids must be delivered by 11:00 on 18 June 2026 to the specified address in Howick and remain valid for 120 days.
Evaluation uses the 80/20 preference points system, with points for price and specific goals (women, disability, youth ownership, location, and B-BBEE status).
Surveys cover 10 specific sites in KZN, including lighting, noise, ventilation, airflow, and hazardous chemical risk assessments, with detailed reports required.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentGeneral Conditions of Contract- Inclusion of par 34 CIBD.pdfReview complete
Description
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf
Important Dates
28 May
2026
PUBLICATION
Tender Published
Tender was published
18 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Department of Water and Sanitation (Eastern Operations, KwaZulu-Natal) invites bids for a service provider to conduct comprehensive occupational hygiene surveys at 10 specified dam sites and offices. The work includes lighting, noise, ventilation, airflow, and hazardous chemical substance risk assessments, with detailed reporting requirements. The tender uses an 80/20 preferential points system and follows a four-phase evaluation process.
General Conditions of Contract- Inclusion of par 34 CIBD.pdf
The tender titled 'Conduct occupational hygiene surveys - water' is issued by the Department of Water and Sanitation (Eastern Operations, KwaZulu-Natal) to appoint a service provider for occupational hygiene surveys. The closing date is June 18, 2026. The contract is governed by South Africa's General Conditions of Contract (GCC) for government procurement, which outlines legal, technical, and procedural obligations for bidders and suppliers.
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Document read
Compliance review
Bid-ready summary
This document outlines the General Conditions of Contract applicable to government bids.
Key clauses include definitions, application, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, and incidental services.
Submission Guidelines
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf (TENDER)
The General Conditions of Contract form part of all bid documents and may not be amended.
Special Conditions of Contract (SCC) relevant to this bid must be compiled separately and will supplement the General Conditions.
In case of conflict between the General Conditions and the SCC, the SCC provisions shall prevail.
The purchaser is not liable for any expense incurred in bid preparation and submission.
Invitations to bid are generally published in the Government Tender Bulletin.
Evaluation Criteria
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf (TENDER)
Mandatory requirements:
Valid original tax clearance certificate from SARS.
No restrictions on doing business with the public sector (check National Treasury’s Register for Tender Defaulters).
Compliance with South African law and contract terms.
Ability to provide performance security (e.g., bank guarantee).
No history of corrupt or fraudulent practices or collusive bidding.
Preferred attributes:
Experience in occupational hygiene surveys, especially for water and sanitation sectors.
Local presence or ability to meet local content and National Industrial Participation Programme (NIPP) requirements.
Capacity to handle inspections, testing, and warranties as per the General Conditions of Contract.
Technical Specifications
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf (TENDER)
Goods supplied must conform to the standards mentioned in the bidding documents and specifications.
The supplier must not disclose contract documents or information without the purchaser's prior written consent.
The purchaser may inspect the supplier's records relating to performance and have them audited.
The supplier must indemnify the purchaser against third-party claims of patent, trademark, or industrial design rights infringement.
The purchaser may conduct inspections, tests, and analyses; non-compliant supplies may be rejected at the supplier's cost.
Quality Management
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf
The supplier must maintain confidentiality of contract documents and information.
The purchaser may inspect the supplier's records and have them audited.
Goods must meet specified standards and are subject to inspection, testing, and analysis.
Financial Requirements
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf (TENDER)
The successful bidder must furnish a performance security within 30 days of contract award, as specified in the SCC.
Performance security can be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, in the contract currency or a freely convertible currency.
Payment terms and conditions will be specified in the SCC.
Payments will be made promptly, but no later than 30 days after invoice submission, in Rand unless otherwise stipulated.
Prices quoted in the bid cannot vary except as authorized in the SCC or bid validity extension.
Compliance Requirements
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf (TENDER)
No contract will be concluded with any bidder whose tax matters are not in order.
Prior to award, the department must have an original tax clearance certificate issued by SARS.
The National Industrial Participation Programme (NIPP) applies to all contracts subject to the NIP obligation.
Collusive bidding (bid rigging) is prohibited under the Competition Act.
If found guilty of restrictive practices, bidders may have bids invalidated, contracts terminated, be restricted from public sector business for up to 10 years, and face damage claims.
Contractual Terms
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf
These General Conditions apply to all bids, contracts, and orders, excluding immovable property unless otherwise indicated.
Special Conditions of Contract (SCC) supplement these general conditions and prevail in case of conflict.
Key contractual terms cover:
Payment: Terms specified in SCC; payment within 30 days of invoice.
Prices: Fixed unless adjusted per SCC.
Amendments: Only by written agreement.
Assignment: Requires purchaser's prior written consent.
Subcontracts: Must be notified to purchaser.
Delays: May result in penalties or termination.
Penalties: Calculated based on prime interest rate for each day of delay.
Termination: For default, corrupt practices, or insolvency.
Force Majeure: Excuses delay if event beyond supplier's control.
Dispute Settlement: Through mutual consultation, mediation, or South African courts.
Liability: Limited to contract price, excluding indirect losses.
Governing Law: South African law, contract in English.
Notices: Sent to address in bid.
Taxes: Tax clearance certificate from SARS mandatory.
NIPP: Applies where relevant.
Restrictive Practices: Collusive bidding prohibited; can lead to restrictions and penalties.
Special Conditions
Source: General Conditions of Contract- Inclusion of par 34 CIBD.pdf (TENDER)
Special Conditions of Contract (SCC) relevant to this bid must be compiled separately.
The SCC will supplement the General Conditions of Contract.
In case of conflict, the provisions in the SCC shall prevail.
DocumentWTE-2610ES.pdfReview complete
Description
Source: WTE-2610ES.pdf
Appointment of a service provider to conduct occupational hygiene surveys for the Department of Water and Sanitation: Eastern Operations at multiple dam sites and offices in KwaZulu-Natal.
Important Dates
Source: WTE-2610ES.pdf (TENDER)
Closing date and time: 18 June 2026 at 11:00.
Bid validity period: 120 days from the closing date.
Contact Information
Source: WTE-2610ES.pdf (TENDER)
For technical queries: Ms L Mguni, Tel: 033 239 1299, Email: [email protected].
Submission address (physical): The Bid Box at the entrance of Water and Sanitation – Midmar Dam, R103 Prospect Street, Howick, 0001.
Postal address for queries: The Director: Eastern Operations, Department of Water and Sanitation, Private Bag X24, Howick, 3290.
Postal address for submission: Department of Water and Sanitation, Supply Chain Management Office, Private Bag X24, Howick, 3290.
Submission Guidelines
Source: WTE-2610ES.pdf (TENDER)
Submit the original bid, covering letter, and supporting documents sealed in an envelope clearly endorsed with the tender title: 'APPOINTMENT OF A SERVICE PROVIDER TO CONDUCT OCCUPATIONAL HYGIENE SURVEYS FOR THE DEPARTMENT OF WATER AND SANITATION: EASTERN OPERATIONS.'
Deliver the sealed bid to: The Supply Chain Management Office, Department of Water and Sanitation, R103 Prospect Road, Howick, or deposit it in the bid box at the entrance of the Midmar Dam site.
The deadline is 11:00 on 18 June 2026. Late bids will not be accepted.
Do not address parcels to an individual official if using a courier; mark them 'Tender Box'.
Each page of the completed document must be initialled at the bottom.
The bid must be signed: by the individual if a sole proprietor, or by a person authorised by a Board Resolution if a company, with proof of authority submitted.
Joint ventures must submit the original or notarised copy of the joint venture agreement and certificates authorising the signatory.
Bids must be submitted on the official forms provided (not retyped).
Telegraphic bids (email, fax, etc.) are not accepted.
The bid must remain valid for 120 days after the closing date.
Returnable Documents
Source: WTE-2610ES.pdf (TENDER)
Initial and sign Tender data section (T1 & T2) and all required documents.
Initial each page of section C1, C2 and C3 and sign where required.
Complete, sign, and submit SBD1, SBD4, SBD6.1.
Submit certified copies of Identity Documents of shareholders.
Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit.
Submit Letter of Authority for the authorised signatory.
Submit signed General Conditions of Contract.
Submit comprehensive CSD Reports.
Submit check list of returnable documents.
Evaluation Criteria
Source: WTE-2610ES.pdf (TENDER)
Evaluation follows a four-phase process using the 80/20 preference points system.
Phase 1 – Mandatory Requirements (failure on any disqualifies the bid):
Registration as an Occupational Hygienist with SAIOH.
Certificate of Accreditation SANAS 10083:2013 or ISO/IEC 17020:2012.
Valid Approved Inspection Authority certificate from Department of Labour.
Fully completed and signed Bill of Quantities.
Fully completed and signed SBD 3.1.
Phase 2 – Functionality Compliance:
Submit a minimum of two reference letters for previous similar work, on company letterhead, stamped and signed by an authorised representative.
Phase 3 – Administrative Compliance:
CSD registration and MAAA number on SBD1.
Tax compliance (verified via CSD/SARS); attach Tax Compliance Status PIN or certificate.
Active CIPC registration; attach CIPC certificate.
Valid B-BBEE certificate or sworn affidavit.
Initial and sign Tender data sections (T1 & T2) and each page of sections C1, C2, C3.
Letter of authority for the signatory.
Complete, sign, and submit SBD1, SBD4, SBD6.1.
Phase 4 – Price and Specific Goals (80/20 points):
Price: 80 points maximum, calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific Goals: 20 points maximum allocated as:
Women ownership: 5 points.
People with disability ownership: 5 points.
Youth ownership (35 and below): 5 points.
Location of enterprise (province): 2 points.
B-BBEE status level contributors from level 1 to 2 which are QSE or EME: 3 points.
Points for specific goals are calculated based on percentage shareholding of qualifying entities.
Technical Specifications
Source: WTE-2610ES.pdf (TENDER)
Scope: Conduct occupational hygiene surveys at 10 dams/pump stations/offices in KwaZulu-Natal:
Pongolapoort Dam (Jozini).
Lavumisa Pump Station (Pongola).
Hluhluwe Dam (Hluhluwe).
Goedetrouw Dam (Eshowe).
Wagendrift Dam (Estcourt).
Craigieburn Dam (Mooi River).
Spioenkop Dam (Ladysmith).
Ntshingwayo Dam (Newcastle).
Klipfontein Dam (Vryheid).
Midmar Area Office (Howick).
Surveys to include:
Lighting assessment per Environmental Regulation (3) at tunnels, river outlets, towers, pump stations, offices, workshops, and stores; provide report with findings and recommendations.
Noise assessment per Noise Hearing Loss Regulation (7) at generator rooms, pump stations, and personal monitoring of employees operating tractors, lawnmowers, brush cutters; provide written report.
Hazardous chemical substance risk assessment for exposure to Roundup, paint, blast rite, diesel, petrol; provide written report.
Airflow assessment at tunnels; provide written report.
Ventilation assessment per Environmental Regulation (5) at tunnels, river outlets, towers, pump stations, offices, and stores; provide report.
For Midmar Area Office, surveys cover Admin building, Mechanical and Electrical Workshop, Civil Workshop, Stores, Hydro-extension building, and TSS.
Provide a soft copy Health Risk Assessment report for each dam/office.
Pricing Schedule
Source: WTE-2610ES.pdf
Complete SBD 3.1 Pricing Schedule – Firm Prices with firm prices for each item.
Bill of Quantities must be fully completed and signed for each site, detailing labour and transport costs.
Prices must be VAT exclusive; VAT will be added at 15%.
The offer must be valid for 120 days from the closing date.
Financial Requirements
Source: WTE-2610ES.pdf (TENDER)
Submit firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered.
Complete and sign SBD 3.1 Pricing Schedule – Firm Prices.
Bill of Quantities must be fully completed, signed, and priced out for each site:
Labour costs for lighting, noise, ventilation, airflow, and hazardous chemical assessments.
Transport costs based on Department of Public Works and Infrastructure rates for petrol/diesel vehicles up to 2500cc, including travel time (R/hour) and distance (R/km).
Prices must be VAT exclusive; VAT will be added at 15%.
Include all delivery costs in the bid price.
The offer must be valid for 120 days from the closing date.
Payments will be made via Electronic Funds Transfer.
Compliance Requirements
Source: WTE-2610ES.pdf (TENDER)
Mandatory for bid consideration:
Registration on National Treasury's Central Supplier Database (CSD) and submission of a comprehensive CSD report. Provide MAAA number on SBD1.
Tax compliance with SARS; attach Tax Compliance Status PIN or printed TCS certificate.
Active registration with Companies and Intellectual Property Commission (CIPC); attach CIPC certificate.
Valid B-BBEE Status Level Verification Certificate or sworn affidavit. Without this, you forfeit B-BBEE preference points.
Additional required documents:
Company/business registration certificate (CK).
Certified copies of identity documents of shareholders.
Letter of authority for the authorised signatory.
Signed General Conditions of Contract.
Completed SBD forms: SBD1, SBD4, SBD6.1.
Bidders must not be persons in the service of the state, companies with directors in state service, or close corporations with members in state service.
Foreign suppliers must answer a questionnaire regarding residency, branch, establishment, income, and tax liability in RSA.
Bidders must declare any state employment, relationships with procuring institution officials, or interests in other related enterprises.
Bidders must certify that the bid is independent and non-collusive.
B-BBEE Requirements
Source: WTE-2610ES.pdf (TENDER)
Submit a valid B-BBEE Status Level Verification Certificate or sworn affidavit to qualify for preference points.
Points allocated: up to 3 points for B-BBEE status level contributors from level 1 to 2 which are QSE or EME.
Points are calculated based on percentage shareholding of qualifying entities actively involved in the business.
Health & Safety
Source: WTE-2610ES.pdf
The scope includes occupational health and safety assessments:
Lighting, noise, ventilation, airflow, and hazardous chemical substance risk assessments as per specified regulations.
Reports must include findings and recommendations for each site.
Environmental
Source: WTE-2610ES.pdf
Assessments include lighting, noise, ventilation, and hazardous chemical substance risk evaluations, complying with Environmental Regulations (3) and (5).
Contractual Terms
Source: WTE-2610ES.pdf
The General Conditions of Contract (GCC) attached form part of the contract documents.
The successful bidder must submit a 'Letter from the manufacturer' confirming supply arrangements within 14 days after bid approval.
The Department does not bind itself to accept the lowest or any bid and reserves the right to decline any bid.
The Department is not liable for any expenses incurred in preparing and submitting bids.
All payments will be made via Electronic Funds Transfer.
The successful bidder will be required to fill in and sign a written contract form (SBD7).
Requirements
Source: WTE-2610ES.pdf (TENDER)
Mandatory accreditation: Certificate of Accreditation SANAS 10083:2013 or ISO/IEC 17020:2012.
Bidders must complete all SBD forms, provide CSD report, tax compliance proof, CIPC certificate, B-BBEE certificate/affidavit, and authorised signatory documentation.
Bids must be submitted by the deadline on official forms, with all pages initialled and documents intact.
Bidders must declare any state employment, relationships with procuring institution officials, or interests in other related enterprises.
Bidders must certify that the bid is independent and non-collusive.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Sector-specific rules
These rules are linked to the work category, industry, or regulated service area.
4
National Health Act
Act 61 of 2003
high
Relevant to healthcare services, public health facilities and health-sector procurement.
Relevant because this tender appears to involve health services, public health facilities, clinical services, or medical procurement.
Occupational Health and Safety Act (OHS Act)
Act 85 of 1993
high
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve health services, public health facilities, clinical services, or medical procurement.
Housing Act
Act 107 of 1997
medium
Relevant to housing delivery, subsidy programmes and public housing procurement.
Relevant because this tender appears to involve social services, welfare, community development, NGOs, NPOs, or vulnerable groups.
Social Housing Act
Act 16 of 2008
medium
Relevant to regulated social-housing projects and SHRA-linked housing procurement.
Relevant because this tender appears to involve social services, welfare, community development, NGOs, NPOs, or vulnerable groups.
Address
AS PER SPECIFICATION - AS PER SPECIFICATION - AS PER SPECIFICATION - 3290
Document-Backed
Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
14 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.