This tender invites bids for the hire of office accommodation in port shepstone for the department of agriculture and rural development's ray nkonyeni local office. The required premises must provide a lettable area of 465m² (including assignable and non-assignable space) plus 22 parking bays, for an initial lease period of 5 years with an option to renew for a further 4 years and 11 months. Bidders must comply with strict mandatory requirements including property ownership, zoning, building support services, and submission of detailed plans and certificates.
Key Requirements
Provide a minimum Gross Lettable Area of 465m² (372m² assignable + 93m² non-assignable) measured per SAPOA MOMFA, with a space planning layout signed by a registered professional architect.
Offer 22 parking bays on-site: 11 lock-up, 7 undercover, 3 open, and 1 undercover bay for persons with disabilities within 50m of the building entrance.
Submit a Business Continuity Plan covering backup water and electricity supply, plus a letter of commitment for these services prior to occupation.
Provide a certified copy of the building's Energy Performance Certificate (EPC) or proof of application, and if applicable, a commitment to submit an EPC within 24 months for major renovations (only if building ≥1000m²).
Ensure the building is zoned Commercial, Office, Public Buildings, or Mixed Use, and provide a town planning certificate from the local municipality.
Submit a comprehensive maintenance plan for the lease period, including scheduled maintenance, unplanned maintenance strategy, and subcontractor/job creation details.
Be registered on the Central Suppliers Database (CSD) by the bid closing time and provide tax compliance documentation (SARS PIN or TCS certificate).
Port shepstone: ugu district: department of agriculture and rural development: ray nkonyeni local office: hire of office accommodation: a lettable area sufficient to accommodate 372m² of assignable office accommodation plus 20% - 25% (93 m²) of non-assignable space totalling to 465m2 plus 07 undercover bays, 03 open parking bays, 11 lock up bays and 01 bay for disabled persons totalling to 22 bays
Briefing SessionCompulsory
Date & Time
Wednesday, 12 August 2026 - 11:00
Venue
boardroom at Department of Public Works & Infrastructure, uGu District Office, 17 Andreasen Road, Po
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
Notes: tenderers must read tenderers notes in the departmental website advert. The preference points system is applicable for these bids are 80/20, where 20 points of specific goals per project will be allocated
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentZNT 3292W bid document PShepsone Dept of Agriculture.pdfReview complete
Important Dates
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf (TENDER)
Important Dates
09 Jul
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Advert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf
The KwaZulu-Natal Department of Public Works is inviting bids for the hire of office accommodation in Port Shepstone for the Department of Agriculture and Rural Development's Ray Nkonyeni Local Office. The requirement includes 465m² of office space (372m² assignable + 93m² non-assignable) and 22 parking bays (7 undercover, 3 open, 11 lock-up, 1 disabled). The lease period is 5 years with an option to extend for 4 years and 11 months.
ZNT 3292W bid document PShepsone Dept of Agriculture.pdf
The Kwazulu Natal Department of Public Works invites tenders for the lease of office accommodation in Port Shepstone for the Department of Agriculture and Rural Development. The requirement is for a 465m² office (372m² assignable + 93m² non-assignable) and 22 designated parking bays for an initial 5-year lease, with an option to renew for a further 4 years and 11 months.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Bid Closing Date and Time: 12 August 2026 at 11:00.
Compulsory Briefing Session: 23 July 2026 at 11:00.
Briefing Venue: 17 Andreasen Road, Port Shepstone.
Note: No tender documents will be issued at the briefing. You must bring a hard copy of the bid document to be admitted. Late arrivals will not be admitted.
Contact Information
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf (TENDER)
For bidding procedure enquiries: Contact Ms J. Ngidi.
Submission Address: Department of Public Works and Infrastructure, uGu District Office, 17 Andreasen Road, Port Shepstone, 4240.
Submission Guidelines
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf (TENDER)
Submit your bid by the closing time: 11:00 on 12 August 2026.
Deliver your bid in a sealed envelope to the bid box at: Department of Public Works and Infrastructure, uGu District Office, 17 Andreasen Road, Port Shepstone, 4240.
Late bids, faxed, emailed, or telegraphed submissions will not be accepted.
You must use the official bid forms provided; photocopies are allowed but must bear an original signature.
Each page of the bid document must be initialed by the bidder.
The envelope must clearly state the bid number (ZNT3292W), your name/company, and the closing date.
Bids without the correct bid number on the envelope may be opened, resealed, and the number added.
Bids found in any other box or location after closing will not be considered.
Proof of posting is not accepted as proof of delivery.
Bids must be complete; incomplete submissions risk disqualification.
Returnable documents required include: Certified copy of the building's Energy Performance Certificate (EPC) or proof of application. If the building underwent major renovation within the last 2 years, submit proof of plans approval from the municipality or an Occupation Certificate, plus a commitment to submit a certified EPC within 24 months of renovation completion (applicable only if building size is 1000m² or more).
You must be registered on the Central Suppliers Database (CSD) by the bid closing time; failure to register will lead to disqualification during evaluation.
A compulsory briefing session is scheduled; see 'Important Dates' for details.
Evaluation Criteria
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf (TENDER)
Evaluation is conducted in phases: Phase 1 – Administrative compliance (compliance with bid requirements and procurement regulations); Phase 2 – Mandatory requirements; Phase 3 – Preference point system.
Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant.
The bidder must be the property owner or have a valid Power of Attorney/mandate from the owner.
The property must be correctly zoned and meet all specified spatial, parking, and technical requirements.
Submission must include all mandatory documentation; failure results in disqualification.
The 80/20 preference system applies: 80 points for price, 20 points for specific goals.
Specific goals points: 10 points for ownership by Black people, 5 points for ownership by women, 5 points for promotion of enterprises located in uGu District Municipality area.
Documentary proof required for specific goals: Sworn affidavit or SANAS-approved B-BBEE certificate for Black ownership; sworn affidavit and certified ID copies for women ownership; proof of municipal account (not older than 3 months), signed lease agreement, or original letter from ward councillor for local enterprise.
Technical Specifications
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf (TENDER)
The required office accommodation must have a minimum Gross Lettable Area (GLA) of 372m² of assignable space, plus 20%-25% (93m²) of non-assignable space, totalling 465m².
Floor areas must be measured according to the latest SAPOA Method for Measuring Floor Areas (MOMFA) for Offices.
You must provide a detailed, legible space planning layout plan, signed off by a registered professional architect. The plan must:
Be fully dimensioned with actual areas in m² for all spaces.
Show room names corresponding to the client's needs.
Include a site plan depicting a dimensioned and numbered parking layout.
Clearly identify assignable and non-assignable areas.
Provide calculations for sanitary fixtures demonstrating occupancy per SANS 10400 Part A.
Depict emergency evacuation routes and assembly areas.
Parking Requirements: A total of 22 dedicated parking bays must be provided on-site, comprising:
11 lock-up bays.
7 undercover bays.
3 open bays.
1 undercover bay for persons with disabilities, located within 50m of the building entrance.
If parking is in a shared building, the plan must show clear demarcation and numbering.
Building Support Services: You must submit a Business Continuity Plan covering:
Backup water supply for toilets and drinking water.
Functional backup electricity supply for 100% capacity during municipal disruptions.
Energy-saving measures (e.g., motion sensors, solar panels, natural lighting).
A letter of commitment to provide potable backup water and electricity supply prior to client occupation must be submitted with the bid.
An Occupation Certificate for the offered building (if existing and previously occupied) must be submitted at bid closing. For partially constructed buildings, it will be required prior to occupation.
Proof of plans submission to the relevant Local Authority must be provided within 14 days of plan sign-off.
The building must be zoned Commercial, Office, Public Buildings, and/or Mixed Use. A town planning certificate from the local municipality confirming zoning is required.
A comprehensive maintenance plan covering the 5-year lease period (with option to renew) must be submitted, including:
Scheduled maintenance dates for structural, mechanical, electrical, plumbing, and finishes.
Strategy and turnaround time for unplanned maintenance.
Plan to include subcontractors, address locality, targeted groups, and job creation.
If the building was occupied by any government department in the last two years, a reference letter detailing maintenance history and landlord cooperativeness must be submitted.
The building must be located within a 1 km radius of a taxi rank or any government facility. A Google Map showing this radius is required.
Energy Performance Certificate (EPC): A certified copy of the building's EPC must be submitted, effective from 7 December 2025. For buildings undergoing major renovation within 2 years of bid submission, submit an Occupation Certificate and a written commitment to provide the EPC within 24 months of renovation completion or lease commencement.
Pricing Schedule
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf
You must complete the Pricing Schedule (SBD 3.1) with firm prices only.
Non-firm prices, including those subject to exchange rate variations, will not be considered.
The bid price must include VAT.
Your offer must be valid for 90 days from the bid closing date.
You confirm that the prices quoted cover all goods/works specified and accept full risk for any pricing errors.
Financial Requirements
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf (TENDER)
You must submit a firm price; prices subject to exchange rate variations or non-firm prices will not be considered.
The bid price must include VAT.
Your offer must be valid for 90 days from the bid closing date (12 August 2026).
The pricing schedule (SBD 3.1) must be completed and submitted as part of your bid.
You are responsible for the correctness of your price; any mistakes in pricing or calculations are at your own risk.
The successful bidder will be required to sign a written contract form (SBD 7) and a lease agreement.
Compliance Requirements
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf (TENDER)
Central Suppliers Database (CSD): You must be registered on the CSD by the bid closing time. Failure to register will result in disqualification during evaluation.
Tax Compliance: You must provide your SARS-issued Personal Identification Number (PIN) for tax status verification. Alternatively, you may submit a printed Tax Compliance Status (TCS) certificate. If no TCS PIN is available but you are registered on the CSD, provide your CSD number.
For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
B-BBEE: Preference points are allocated for specific goals (see 'Evaluation Criteria'). To claim points for Black Ownership and Women Ownership, submit either a sworn affidavit or a SANAS-approved B-BBEE certificate.
Enterprises claiming preference points as Exempted Micro Enterprises (EMEs) or Qualifying Small Enterprises (QSEs) must complete the applicable sworn affidavit forms provided in the bid document.
Declaration: You must complete the bidder's disclosure form (SBD 4) declaring any relationships with state employees, conflicts of interest, and confirming independent bidding without collusion.
Persons in the service of the state, or companies with directors who are state employees, are not eligible to bid.
Proof of property ownership or authority to act: If you are the property owner, submit a copy of the Title Deed or Windeed printout. If acting as an agent, submit both the Title Deed and a Power of Attorney/mandate letter. For a property in the process of being purchased, submit a signed sale agreement and the current owner's Title Deed, plus certified copies of IDs for both bidder and owner.
Contractual Terms
Source: ZNT 3292W bid document PShepsone Dept of Agriculture.pdf
The lease period is 5 years, with an option to renew for a further 4 years and 11 months.
The successful bidder will be required to sign a written contract form (SBD 7) and a lease agreement.
The contract documents include the invitation to bid, tax clearance certificate, pricing schedule, technical specifications, preference claims, bidder's disclosure, special and general conditions of contract.
You accept full responsibility for the proper execution of the contract.
The department reserves the right to withdraw or cancel the bid at any stage.
DocumentAdvert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdfReview complete
Important Dates
Source: Advert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Closing date and time: 12 August 2026 at 11:00.
Compulsory tender briefing meeting: 23 July 2026 at 11:00, in the boardroom of Department of Public Works, uGu District Office, 17 Andreasen Road, Port Shepstone.
Tender documents available for collection: from 10 July 2026 until 22 July 2026, 9h00 to 15h00 only.
Contact Information
Source: Advert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Document enquiries: Ms J. Ngidi, Tel: 072 514 5484, Email: [email protected]
Documents available from: Department of Public Works, uGu District Office, 17 Andreasen Road, Port Shepstone.
Submission Guidelines
Source: Advert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Submit bids by the closing date and time: 12 August 2026 at 11:00.
Faxed or e-mailed bids are not accepted.
Late submissions will not be accepted.
Requirements for sealing, addressing, delivery, opening and assessment are in the tender document.
For a printed/hard copy of the bid document, a non-refundable payment is required before collection. Proof of payment (original hard copy) must be produced upon collection.
Banking details for payment: ABSA Bank, Business Cheque Account, Account No: 41-2194-1044, Branch Code: 632005, Reference No: 14074037. Note: No EFT payments accepted.
Documents can be downloaded from the e-Tender Portal at no cost.
Documents are available for collection from 10 July 2026 until 22 July 2026, 9h00 to 15h00 only, at 17 Andreasen Road, Port Shepstone.
Evaluation Criteria
Source: Advert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Registration on Central Suppliers Database (CSD) within applicable classification is required.
Attendance at compulsory tender briefing with a hard copy of the bid document is mandatory.
Submission of physical bid documents by the closing date is required.
Preference points system: 80/20, with 20 points allocated for specific goals as follows:
Ownership by Black People: 10 points
Ownership by People who are Women: 5 points
Promotion of enterprise located in specific Municipal area (uGu District) for work to be done or services to be rendered: 5 points
Technical Specifications
Source: Advert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Hire of office accommodation for the Department of Agriculture and Rural Development, Ray Nkonyeni Local Office, in Port Shepstone, uGu District.
Required lettable area: 372m² of assignable office accommodation plus 20% - 25% (93 m²) of non-assignable space, totalling 465m².
Required parking: 07 undercover bays, 03 open parking bays, 11 lock-up bays, and 01 bay for disabled persons, totalling 22 bays.
Contract period: 5 years with an option to extend lease for a further 4 years and 11 months.
Compliance Requirements
Source: Advert ZNT 3292W P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Only bidders registered on the Central Suppliers Database (CSD) are eligible to submit bids.
A non-refundable payment is required for collection of a printed/hard copy bid document.
Original proof of payment (hard copy) must be produced upon collection of the bid document.
No EFT payments accepted for document collection.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
191 Prince Alfred St, Pietermaritzburg, 3200, South Africa
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eTenders.gov.za
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03 Aug 2026
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.