Administrative and support activities Tenders Northern Cape | June 2026

• Submit your quotation via email. Ensure the complete document is received by SANSA by the closing date and time. • Closing date and time: 05 June 2026 at 13:00. • The service provider must be ready to deliver within 1 week after purchase order issuance. • The service provider must commit to post-support as required by SANSA. • This RFQ is part of the Supplier Development Programme (SDP). The recommended bidder will sign an SDP agreement for shorter payment periods if Black Owned EME/QSE. • SANSA may terminate services for non-performance and replace with the next highest scoring bidder. • Disqualification risks: Bid will be disqualified if not filled correctly, incomplete, non-compliant with specifications, submitted after closing, supplier not registered on CSD, or supplier has non-compliant tax status. • Emailed tender documents are accepted, but you must ensure SANSA receives them fully by the deadline. • Any alterations to the tender document beyond filling in your details and price will cause automatic disqualification. • Personal information is processed per POPIA; SANSA commits to data protection.

• Submit your quotation electronically via the e-Tender Portal.\n• Include a fully completed and signed SBD 4 form with your quotation.\n• Submit on or before the closing date and time (01 June 2026 at 11:00 UTC). Late submissions will be disqualified.\n• Price all items in the specification. Unpriced items will be treated as offered for free.\n• Ensure your banking details are verified on the CSD. If not, you will be notified to correct them within 7 working days; failure to do so may result in disqualification.

Submit a fully completed and signed SBD4 (Bidder’s Disclosure form). Disqualification risks: bidder or connected persons listed in the Register for Tender Defaulters or List of Restricted Suppliers; incomplete, false, or misleading disclosure; evidence of collusive bidding (e.g., agreements with competitors on pricing, specifications, or bid decisions).

Submit quotations via email to [email protected]. Include: quotation reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN. Required documents: completed SBD 4 form, e-filing copy of valid Tax Clearance certificate, certified copy of ID, original/certified copy of CIPC registration. Quotes must be on company letterhead with VAT number (if registered). Late submissions (after 01 June 2026, 16:00) will be rejected. Failure to complete the SBD 4 form may disqualify the quotation. If unable to provide a quote, submit written reasons to [email protected].

Submit quotations exclusively via email to [email protected] by the closing date and time. - Include a quotation reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN. - Required documents: Quotation on company letterhead (with VAT number if registered), completed and signed SBD 4 form, e-filing copy of valid Tax Clearance certificate, certified copy of ID, and original/certified copy of CIPC registration. - If unable to quote, provide written reasons to the same email. - Late submissions will not be accepted. - Failure to complete the SBD 4 form may result in disqualification.

Submit a complete proposal with all mandatory documents and annexures. Key requirements: - Attach valid OEM partnership letters for NEC (Annexure C1), Call Cabinet (Annexure C2), Halo (Annexure C3), and VSA Rampage (Annexure C4). Letters must be under your company name. Failure to comply results in disqualification. - If proposing replacements for any components, submit partnership letters for the replacement items, clearly indicating which mandatory items are being replaced. - Complete and submit the Bidder’s Disclosure (SBD4) form, declaring any state employment, conflicts of interest, or related enterprises. - Provide a detailed Bill of Materials (Annexure D) for the contact centre solution. - Submit reference letters on official letterheads (Annexure E) for verification. Letters must include project description, role, duration, and be signed by the client. - Include a technical proposal, pricing schedule (Annexure A & B), and all required company experience documentation. Ensure all documents are properly referenced and attached.

Submit your quotation via email to [email protected] before 27 May 2026 at 17:00. Late submissions or those sent to any other email will be disqualified. Required documents: - Fully completed quotation adhering to the price structure/table and scope of work. - ID copies of owners/directors (as per CIPC, CSD Report, or B-BBEE Certificate/Affidavit). - Minimum of three reference letters from previous EAP clients (must include contact person, contact details, and be on client letterhead). - Valid B-BBEE certificate or sworn affidavit (if applicable). - Completed SBD forms (SBD 4 and SBD 6.1). - Proof of ISO 9001:2015 certification (if applicable). - CSD registration confirmation (unless a foreign bidder with no local entity). Submission notes: - Email mailbox capacity is 10MB per email. Multiple emails may be sent to accommodate all files, but all must be received before the deadline. - Clarifications must be directed to [email protected] or Manqoba Simelane at 072 693 0381. - Quotation validity period: 60 working days from the closing date. Disqualification risks: - Incomplete or non-compliant quotations (e.g., missing price table, scope, or mandatory documents). - Submissions after the deadline or to the wrong email address. - Non-compliance with tax, CSD, or restricted supplier/tender defaulter status.

Submit quotations exclusively via the e-Tender Portal. Required: Fully completed and signed SBD4 form. All items must be individually priced; unpriced items will be treated as free. Late submissions are disqualified. Include a timesheet detailing on-site support hours (150 hours over 3 years, 50 hours/year, unused hours roll over).

Submit the SBD4 (Bidder’s Disclosure form) as a returnable document. Key requirements: Declare if the bidder, directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. Declare any relationships with employees of the procuring institution (The Presidency). Declare any interests in related enterprises bidding for this contract. Failure to complete the form truthfully or disclose required information will result in disqualification. Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

Submit the SBD4 (Bidder’s Disclosure form) as a returnable document. Key requirements: Declare if the bidder or any directors/trustees/shareholders/members/partners/controlling interests are state employees. Declare any relationship with employees of The Presidency. Declare any interest in related enterprises bidding for this contract. Failure to complete or falsify this disclosure results in automatic disqualification. Bids may be rejected or reported to the Competition Commission/NPA if collusion, corrupt practices, or prior involvement in drafting specifications is suspected.

Submit electronically via email to [email protected] by 22 May 2026 @12H00 PM. Requirements: - PDF format, protected from modifications, deletions, or additions. - Financial/pricing and Technical/Functional responses must be in separate attachments. - Email subject line must include RFQ number and bidder’s name. - Submit at least 30 minutes before closing to avoid transmission delays. - Late or incomplete submissions will be disqualified. - Wetransfer/Google Drive links must expire after 30 days (not 7). - Mandatory: Operational office within 250km of SABC Kimberley (proof of address required). - Mandatory: Valid Pest Control Operator Certificate (Structural Pest Control) from Dept. of Agriculture, Forestry and Fisheries. - Non-submission of mandatory documents = automatic disqualification.