Administrative and support activities Tenders Gauteng | September 2026

Submission method and address are not stated in the provided document. The bidder must complete and sign the pricing schedule (annexure a) and submit IT as part of the quotation. NO other returnable forms or documents are specified in the extracted text.

Returnable documents:

{ "Content": "returnable documents (all must be completed, signed, and submitted):\n- sbd 1 (invitation to bid): signed as the offer cover page\n- sbd 4 (declaration of interest): discloses any director/shareholder employed by the state\n- sbd 6.2 (Declaration for local production and content): if applicable\n- certified copies of ID documents of owners (for b-bbee claims)\n- cvs and certifications for qualified personnel\n- proof of experience (contactable references with contact details, scope, and duration)\n- completed and signed b-bbee affidavit or certificate\n- any other forms specified in the tender document\nsubmission channel and format: not specified in the provided text." }

Returnable documents:

1. Submit all mandatory documents (sbd 1, sbd 2, sbd 3.1, Sbd 4, sbd 6.1, Sbd 8.1, Sbd 9, b-bbee certificate, and company profile) by the closing time; late bids are rejected. 2. Achieve a minimum of 70 points out of 100 (80 price + 20 specific goals) to qualify for evaluation. 3. Provide a valid b-bbee certificate: emes may submit an affidavit, others need a sanas-accredited verification certificate. 4. Include a cv and company services profile with reference letters; 6 or more reference letters earn 20 points, and references will be verified. 5. For joint ventures, all parties must submit certified incorporation documents and separate tax clearance certificates. 6. Bidders must not be listed on the register for tender defaulters or list of restricted suppliers; disclose any interest in related enterprises. 7. Subcontracting more than 25% of contract value to non-compliant enterprises is prohibited unless the subcontractor is an eme with capability.

Returnable documents: completed and signed RFQ documentation, all sbd forms, standard bidding documents, declarations (with commissioner of oaths signatures where required), and copies of directors' identity documents. Provide five key resources as per annexure b, with cvs, certified qualifications (not older than three months at closing), and signed consent letters. Submit a completed key resource schedule cover page before each cv. All documents must be submitted as per the RFQ instructions.

Returnable documents: 2.1 SARS “pin” to validate supplier’s tax matters 2.2 Original or certified copy of valid BBBEE certificate (from sanas accredited verification agency) 2.3 All eme’s and 51% black owned qse’s are only required to obtain a sworn affidavit on an annual basis, confirming the following: 3.3.1. Annual total revenue of r10 million or less (eme) or revenue between r10 million and r50 million for qse 3.3.2. Level of black ownership note 1: verification agencies and auditors who are accredited by the irba (independent regulatory board for auditors) are NO longer the ‘approved regulatory bodies’ for b-bbee verification and therefore irba auditors are not allowed to issue b-bbee certificates after 30 september 2016. Note 2: any misrepresentation in terms of the above constitutes a criminal offence as set out in the b- bbee act as amended and SABC shall reject the tender. 2.4 Proof of valid TV license statement (company’s, shareholders and all directors’). Verification will also be done by the SABC internally. 2.5 Certified copy of company registration document that reflects company name, registration number, date of registration and active directors or members. 2.6 Certified copy of shareholders’ certificates. 2.7 Certified copy of ID documents of the directors or members. 2.8 Last three years audited/reviewed financial statements or the companies management accounts. 2.9 Certified copy of valid letter of good standing issued by the compensation for occupational injuries and diseases (coid) fund under the department of labour. 2.10 Certified copy of valid letter of good standing issued by the unemployment insurance fund (uif) (also called a uif compliance certificate) under the department of labour nb: NO contract will be awarded to any bidders whose tax and TV licence matters are not in order. The winning bidder is required to maintain or improve the b-bbee level at which the tender was awarded. Confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. C o n t e n t s document a: conditions to be observed when bidding document b: general conditions of the bid/proposal document c: questionnaire document d: declaration of interest document e: functionality requirements document f: confidentiality document g: preference points claim form in terms of the preferential procurement regulations 2017- sbd 6.1 Document h: declaration of bidder’s past supply chain management practices - sbd 8 document i: certificate of independent bid determination sbd 9 document j: acceptance of conditions of bid confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. Document a conditions to be observed when bidding 1.0 Lodging of proposals 1.1 Bidders are required to complete and sign the RFP document and initial all pages (including proposal and brochures). 1.2 Electronic submission: bids must be submitted electronically must adhere to the following, the single point of entry for queries is [email protected]., Submissions must be submitted in a pdf format that is protected from any modifications, deletions or additions via the address [email protected] ., All submissions must be prominently marked with the full details of the tender in the email subject line namely bidder’s name, tender NO and tender title., Bidders are advised to email submissions at least 60 minutes before the bid closing time to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder to ensure that the bid is submitted on time, tender submissions received after submission date and time will be declared late bid submissions and will not be accepted for consideration by SABC. 1.3 The SABC will not be responsible for any failure or delay in the email transmission or receipt of the email including but not limited to: ➢ receipt of incomplete bid ➢ file size ➢ delay in transmission or late receipt of the bid ➢ failure of the bidder to properly identify the bid ➢ illegibility of the bid; or ➢ security of the bid data. 1.4 Bidders must ensure that bids are delivered timeously to the correct address. Bids not received in a specified manner, and by the specified time and date as set out in this RFP document will be rejected. 2.0 Compliance with conditions of proposal 2.1 NO alteration, amendment or variation of the submitted proposal post the closing date of this bid shall be permitted nor accepted., 3.0 Compliance with technical specifications confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. 3.1 All bidders are required to submit bids in accordance with stipulated technical specification as indicated on this bid document. Failure to comply with the required technical specification will result in disqualification of the bid. 4.0 Schedule of quantities 4.1 Bidders are required to submit a detailed schedule of quantities indicating how the bid amount is composed. This schedule shall contain itemised descriptions, quantities, and unit prices. 5.0 Bid prices 5.1 NO change in the submitted bid prices shall be accepted and/or approved by the SABC after receipt and before award of this bid. 5.2 All prices are to be quoted in the republic of south african rand including VAT. 5.3 All local suppliers quoting in foreign currency must convert the currency to rands and indicate the exchange rate applicable. 5.4 If applicable, the prices quoted should be inclusive of all costs needed to perform the specified services, not limited to, all kinds of local guaranteed bonds, taxes and duties, customs, customs clearance, inland transportation, storage, unpacking, positioning, installation, integration and testing. The prices quoted should be inclusive of all costs for the duration of the project. 5.5 This bid document is not an offer to purchase, order or contract. 5.6 Prices must be fixed for the first year and shall, where applicable, be subject to an increase of not more than the applicable cpi. 5.7 Bid prices for supplies in respect of which installation/erection/assembly is a requirement, shall include all costs on a basis of delivery on site as specified, where applicable. 5.8 Any response submitted by a bidder is subject to negotiation and review by the SABC. 6.0 Acceptance of proposals 6.1 The SABC does not bind itself to accept the lowest or any bid/proposal, nor shall IT be responsible for or pay any expenses or losses which may be incurred by the bidders in the preparation and delivery of its/his/her bid/proposal. The SABC reserves the right to accept a separate bid/proposal or separate bids/proposals for any one or more of the sections of a specification. The SABC also reserves the right to withdraw the bid at any stage. 6.2 NO bid shall be deemed to have been accepted unless and until a formal contract/ letter of award is prepared and signed by SABC and the winning bidder. Confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. 6.3 The SABC reserves the right, should IT deem IT necessary, to monitor every stage of the contract to ensure, that the directors who were awarded the bid are in control of the company and/or that changes in directors does not affect delivery of the goods/services/work adversely;, that, if there are changes in the control of the company, these should be brought to the attention of the SABC;, that in the event that the bid or any part thereof is to be subcontracted to another company or organisation after the bid was awarded, the bidder/s must immediately advise the SABC and the SABC shall approve same as IT deems fit;, successful delivery of the goods/services/works in terms of the contract, or timeous termination of the contract should such action be in the best interest of the SABC;, audit the successful bidder’s contract from time to time. 6.4 This bid will remain valid 180 (one hundred and eighty) days from the date of bid closing. 7.0 Default by bidders 7.1 If bidders purport to withdraw their bid(s)/proposals within the period for which they have agreed that their bid/proposal shall remain open for acceptance, or fails to enter into a written contract when called upon to do so, or fails to accept an order in terms of the bid, the SABC may, without prejudice to any other legal remedy which IT may have, accept their bid(s) notwithstanding the purported withdrawal, or proceed to accept any other less favourable bid or call for bids afresh and may recover from the defaulting bidders any additional expense IT has incurred for the calling for new bids or the acceptance of any less favourable bid. 8.0 Amplification of proposals 8.1 The SABC may, after the receipt of bids, call on the bidder to amplify in writing any matter which is not clear in the bidder's submission and such amplification shall form part of the original bid. 8.2 In the event of the bidders failing to supply such information within the specified timeframe, the bid will be liable to rejection. 8.3 The SABC reserves the right to, contact any bidder during the evaluation process, in order to clarify any information, without informing any other bidders. During the evaluation process, NO change in the content of the bid shall be sought, offered or permitted;, cancel this bid at any time on the following conditions, change in business requirements of the corporation. Confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. Ii) budget unavailability iii) identified tender irregularity. Iv) non-responsive bids should bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest benefit to the SABC and not necessarily on the basis of the lowest costs. 9.0 Import/export permits 9.1 Bidders are required to include complete information on equipment and/or components requiring export/import permits. 10.0 Cost of bidding 10.1 The bidder shall bear all costs and expenses associated with preparation and submission of its bid/proposal, and the SABC shall under NO circumstances be responsible or liable for any such costs, regardless of, without limitation, the conduct or outcome of the bidding, evaluation, and selection process. 11.0 Communication 11.1 The SABC has provided a single point of entry for any questions or queries that the bidder may have. All queries must be submitted in writing and directed to authorised contact person. Unauthorised communication with any other personnel or member of staff of the SABC, with regard to this bid is strongly discouraged and will result in disqualification of the respective bidder’s bid/proposal submission. 11.2 Should there be a difference of interpretation between the bidder and SABC; SABC reserves the right to make a final ruling on such interpretation. 11.3 The closing time for clarification of queries is 5 (five) business days before the deadline for bid/proposal submission. 12.0 Authorised contact persons 12.1 All enquiries in respect of this bid must be addressed to: tender office SCM division radio park office block henley road auckland park johannesburg south africa e-mail: [email protected] Confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. 13.0 Broad-based black economic empowerment 13.1 According to the 2013 b-bbee revised coded of good practice the exempted micro enterprise (eme) is only required to produce a sworn affidavit signed by the commissioner of oaths as per the requirement in the justice of peace and commissioners of oaths act,1963(act NO.) or the companies and intellectual property commission(“cipc”) certificate on an annual basis. 13.2 Bidders other than emes must submit their original and valid b-bbee status level verification certificate or a certified copy thereof, substantiating their b-bbee rating issued by a verification agency accredited by sanas. 13.3 Only south african accreditation systems (sanas) is the authorised body to issue b-bbee certificates 13.4 Irba and accounting officers are not allowed to issue b-bbee affidavit or certificates to emes and qses as IT was under 2007 codes 13.5 Eme’s and qse’s must submit an affidavit confirming that the entity’s turnover is below r10 million and percentage of black ownership to claim BBBEE points 13.6 Qses have to comply with all elements 13.7 Start-up enterprises are verified similar to emes, but can opt to be rated using the qse and generic scorecard 13.8 Qse with at least 51% black ownership or above are only required to obtain a sworn affidavit on an annual basis with a confirmation of turnover and black ownership 13.9 A trust, consortium or joint venture, will qualify for points for their b-bbee status level as a legal entity, provided that b-bbee status level certificate under the consortium name is submitted. 13.10 A trust, consortium or joint venture will qualify for points for their b-bbee status level as an unincorporated entity, provided that the entity submits their consolidated b-bbee scorecard as if they were a group structure and that such a consolidated b-bbee scorecard is prepared for every separate bid. 13.11 Tertiary institutions and public entities will be required to submit their b-bbee status level certificates in terms of the specialized scorecard contained in the b-bbee codes of good practice. A bidder will not be disqualified if they do not submit evidence to claim a specific goal, but rather they will score zero for specific goal/s if they did not provide evidence supporting the awarding of the points. 14.0 Misrepresentation and fronting is prohibited confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. Fronting means a deliberate circumvention or attempted circumvention of the b-bbee act and the codes. Fronting commonly involves reliance on data or claims of compliance based on misrepresentations of facts, whether made by the party claiming compliance or by any other person. IT is an offence to misrepresent or provide false information regarding a company’s information or engaging in a fronting practice. If there is any contravention of some sought, the SABC may open a criminal and/or civil case/s against the bidder and its directors/members in terms of applicable legislation, and restrict the bidder & its directors/members from doing business with the SABC for a pre-determined period. IT is important to note that any proposal that does not conform fully to the instructions and requirements in this RFP will be disqualified. Bids, which do not meet the technical requirements, will not be considered for further evaluation. End of document confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. Document b general conditions of proposal 1.0 Compliance with completion of proposal 1.1 The bid forms should not be retyped or redrafted, but photocopies may be prepared and used. 1.2 Bidders shall check the numbers of the pages and satisfy themselves that none are missing or duplicated. NO liability shall be accepted in regard to claims arising from the fact that pages are missing or duplicated. Incomplete bids will result in disqualification. 2.0 Compliance with technical specifications 2.1 Unless a departure is clearly stated by the bidder at the time of bidding, the works shall be taken as complying in detail with the technical specifications, and the bidder shall be held liable on all the terms and conditions of the contract as if this bid contained NO departures. Technical specifications contained in any brochures, or any other descriptions submitted shall apply for acceptance test purposes. 3.0 Inspection 3.1 The bidder shall permit and assist the sabc's representatives in carrying out any inspections that are called for in the proposal or specifications. 4.0 Risk 4.1 The bidder will be responsible for losses that SABC incurred due to bidder’s negligence or intention, and bidder must provide liability insurance. This will be a condition of contract. 5.0 Payment 5.1 Payment, in currency other than south african rand, will be made by means of a telegraphic or wired bank transfer. The bidder must provide: − name and address of their bank. − Company account number to be credited. − Sort/swift code of bank. 5.2 The sabc’s standard payment terms are 60 days from date of invoice. 6.0 Assignment of contract 6.1 The bidder shall not have the right to cede any right or delegate any obligation in terms of this contract to any third party unless with the prior written approval of the SABC. confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. 7.0 Proposals are considered to be binding on the bidders 10.1 Representations made in the bid/proposal, including claims made in respect of commitments to dates of delivery, shall be considered binding on the bidder on acceptance of the bid/proposal by the SABC and same will be form part of the contract to be concluded, unless specifically noted by the bidder in the bid/proposal that same maybe subject to change; 8.0 Compliance with SABC policies 11.1. SABC will not procure any goods, services, works or content from any employee or employee-owned business, to ensure that suppliers competing for the sabc’s business have confidence in the integrity of sabc’s selection process. 11.2. SABC will not procure any goods, services, works or content from any SABC independent contractor or independent contractor-owned business, to ensure that suppliers competing for the sabc’s business have confidence in the integrity of sabc’s selection process. 11.3. NO former employees, sabc’s non-executive members and independent contractors will be awarded contracts with the SABC within 24 months after resigning from SABC employment or not being engaged with the SABC. 11.4. Should former employees, sabc’s non-executive members and independent contractors resign from the employment of the SABC or not being engaged with the SABC and become directors of other businesses bidding with SABC, such bid will not be considered until the cooling off period of two years has expired. 11.5. “The SABC has a zero tolerance to theft, fraud and corruption. Such activities will be investigated and stringent action institutes such as laying of criminal charges or even removal from the SABC database of service providers. Should you suspect or become aware of any suspicious acts of fraud, theft or corruption involving SABC employees or other suppliers rendering services to the SABC, contact the SABC whistleblowers’ hotline at “0800 372 831” 9.0 Failure to comply with these conditions 9.1 These conditions form part of the bid and failure to comply therewith will invalidate a bid. 10.0 RFP schedule 10.1 Bidders will be contacted as soon as practicable with a status update. At this time, short-listed bidder/s may be asked to meet with SABC representatives. Bidders should provide a list of persons and their contact details who are mandated to negotiate on behalf of their company. Confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. 11.0 Additional notes 11.1 All returnable documents as indicated in the bid form must be returned with the response. 11.2 Changes by the bidder to his/her submission shall not be permitted after the closing date. 11.3 The person or persons signing the bids must be legally authorized by the bidder to do so. A list of the person(s) authorized to negotiate on your behalf must be submitted along with the bid. 11.4 SABC reserves the right to undertake post-bid negotiations with the preferred bidder or any number of short-listed bidders. Failure to observe any of the above-mentioned requirements will result in the bid being disqualified. 12.0 Disclaimers 12.1 Bidders are hereby advised that the SABC is not committed to any course of action as a result of its issuance of this bid and/or its receipt of a bid in response to IT. in particular, please note that the SABC may: 12.2 Change all services on bid and to have supplier re-bid on any changes. 12.3 Reject any bid which does not conform to instructions and specifications issued herein 12.4 Disqualify bids after the stated submission deadline 12.5 Not necessarily accept the lowest priced bid 12.6 Reject all bids, if IT so deems fit 12.7 Award a contract in connection with this bid at any time 12.8 Make NO award of a contract. Kindly note that SABC will not reimburse any bidder for any preparation costs or other work performed in connection with this bid, whether or not the bidder is awarded a contract. End of document b confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. Document c questionnaire to be completed when bidding if the information required in respect of each item cannot be inserted in the space provided, additional information may be provided on a separate sheet of paper with a suitable reference to the questionnaire number concerned., Company’s treasury csd unique registration reference number., Have your company been issued with a SARS compliance status pin., If yes, please provide pin number. The provision of the pin will be construed as your permission to SABC procurement to access your tax status on-line., Are you registered in terms of section 23(1) or 23(3) of the value-added tax act, 1991 (act )?, If so, state your VAT registration number and original current tax clearance certificate to be submitted, are the prices quoted fixed for the full period of contract?, Is the delivery period stated in the bid firm?, What is the address in the republic of south africa where an item of the type offered by you may be inspected preferably under working conditions? (Where applicable), what is the approximate value of stock in the republic of south africa for this particular item? (If required)., Where are the stock held? Confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years., What facilities exist for servicing the items offered?, Where are these facilities available?, What are the names and addresses of the factories/suppliers where the supplies will be manufactured and may be inspected, if required?, Also indicate whichever is not applicable end of document c confidential and proprietary information of 50 bid document RFP number: RFP/LOG/2026/10252089/22 RFP title: mantenance of transformers for SABC auckland park offices for a period of three (3) years. Document d SBD-4 declaration of interest 1.0 Any legal person, including persons employed by the state, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, IT is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where, the bidder is employed by the state; and/or, the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where IT is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 2.0 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full name of bidder or his or her representative: .......................................................................................................... 2.2 Identity number: ..................................................................................... 2.3 Position occupied in the company (director, trustee, shareholder2): .......................................................................................................... 2.4 Company registration number: ................................................................. 2.5 Tax reference number: ......................................................................... 2.6 VAT registration number: ........................................................................ 2.6.1. The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / personnel numbers must be indicated in paragraph 3 below. 1“State” means

Submission method: email only, to [email protected], On or before the closing date and time. - Email subject line must clearly show the RFQ number and the bidder's name. - Submission must be a single pdf protected against modification, deletion or addition. - Financial/pricing information must be a separate attachment from the technical/functional response. - Submit at least 30 minutes before closing to allow for transmission delays; late emails are rejected. - Wetransfer or google drive links must be set to expire after 30 days, not 7. - The bidder bears all risk of transmission failure, file size, illegibility or misidentification. Returnable forms and documents (all must be included): - proof of csd registration. - Valid TV licence statement for the company and for every active director and shareholder. - Valid tax clearance certificate or SARS pin. - Original or certified copy of a valid b-bbee certificate from a sanas-accredited agency. - Certified copy of the company registration document showing name, registration number, date of registration and active directors/members. - Certified copy of shareholders' certificates. - Certified copy of ID documents of directors/members. - Annexure a (declaration of interest): discloses any relationship with SABC employees or connected persons. - Annexure b (sbd 6.1 Preference points claim): claims specific-goal points under the 80/20 system. - Annexure c (consortium, joint venture and sub-contracting regulations): declares any subcontracting and b-bbee status of subcontractors. - Annexure d (previous/current projects): lists completed and current projects with client details. - Annexure e (sbd 4 bidder's disclosure): certifies NO collusion, NO state employment, and NO undisclosed relationships. - Annexure f (pricing schedule): completed pricing for all three years. Disqualification risks: - any required document missing, unsigned or incomplete. - Late submission, regardless of reason. - Attempting to canvass SABC officers or employees between closing and award. - Non-compliance with any of the three mandatory reporting requirements (record/report all sponsorship elements, creative verification reports, ad-hoc/special event reports).

Returnable documents: 2.1 SARS “pin” to validate supplier’s tax matters 2.2 Original or certified copy of valid BBBEE certificate (from sanas accredited verification agency) 2.3 All eme’s and 51% black owned qse’s are only required to obtain a sworn affidavit on an annual basis, confirming the following. 2.3.1. Annual total revenue of r10 million or less (eme) or revenue between r10 million and r50 million for qse 2.3.2. Level of black ownership 2.4 Proof of valid TV license statement (company’s, shareholders and all directors’), or affidavit proving that company and/or officials are not in possession of TV license. Verification will also be done by the SABC internally. 2.5 Certified copy of company registration document that reflects company name, registration number, date of registration and active directors or members. 2.6 Certified copy of shareholders’ certificates. 2.7 Certified copy of ID documents of the directors or members. 2.8 The bidder to submit proof of registration on the central supplier database (csd) nb: NO contract will be awarded to any bidders whose tax and TV licence matters are not in order. The winning bidder is required to maintain or improve the BEE level at which the tender was awarded. Confidential and proprietary information of 40 RFP number: RFP/LOG/2026/10252088/23 RFP title: appointment of a service provider for medium voltage (mv) and low voltage (lv) switchgears maintenance for a period of three (3) years c o n t e n t s document a: conditions to be observed when bidding document b: general conditions of the bid/proposal document c : questionnaire document d : declaration of interest document e: functionality requirements document f: confidentiality document g: preference points claim form in terms of the preferential procurement regulations 2022- sbd 6.1 Document h: declaration of bidder’s past supply chain management practices - sbd 8 document i: certificate of independent bid determination sbd 9 document j: acceptance of conditions of bid confidential and proprietary information of 40 RFP number: RFP/LOG/2026/10252088/23 RFP title: appointment of a service provider for medium voltage (mv) and low voltage (lv) switchgears maintenance for a period of three (3) years document a conditions to be observed when bidding 1.0 Lodging of proposals 1.1 Bidders are required to complete and sign the RFP document and initial all pages (including proposal and brochures). 1.2 Electronic submission: bids submitted electronically must adhere to the following, the single point of entry is [email protected]., Electronic submissions must be submitted in a pdf format that is protected from any modifications, deletions or additions., All electronic submissions must be prominently marked with the full details of the tender in the email subject line namely bidder’s name, tender NO and tender title., Bidders are advised to email electronic submissions at least 60 minutes before the bid closing time to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder to ensure that the bid is submitted on time via email, tender submission emails received after submission date and time will be declared late bid submissions and will not be accepted for consideration by SABC. 1.4 The SABC will not be responsible for any failure or delay in the email transmission or receipt of the email including but not limited to: ➢ receipt of incomplete bid ➢ file size ➢ delay in transmission or late receipt of the bid ➢ failure of the bidder to properly identify the bid ➢ illegibility of the bid; or ➢ security of the bid data. 1.5 Bidders must ensure that bids are delivered timeously to the correct address. Bids not received in a specified manner, and by the specified time and date as set out in this RFP document will be rejected. The bid box is generally open 24 hours a day, 7 days a week. 2.0 Compliance with conditions of proposal 2.1 NO alteration, amendment or variation of the submitted proposal post the closing date of this bid shall be permitted nor accepted. Confidential and proprietary information of 40 RFP number: RFP/LOG/2026/10252088/23 RFP title: appointment of a service provider for medium voltage (mv) and low voltage (lv) switchgears maintenance for a period of three (3) years 3.0 Compliance with technical specifications 3.1 All bidders are required to submit bids in accordance with stipulated technical specification as indicated on this bid document. Failure to comply with the required technical specification will result in disqualification of the bid. 4.0 Schedule of quantities 4.1 Bidders are required to submit a detailed schedule of quantities indicating how the bid amount is composed. This schedule shall contain itemised descriptions, quantities, and unit prices. 5.0 Bid prices 5.1 NO change in the submitted bid prices shall be accepted and/or approved by the SABC after receipt and before award of this bid. 5.2 All prices are to be quoted in the republic of south african rand with VAT as a separate item. 5.3 All local suppliers quoting in foreign currency must convert the currency to rands and indicate the exchange rate applicable. 5.4 The prices quoted should be inclusive of all costs needed to perform the specified services, not limited to, all kinds of local guarantee bonds, taxes and duties, customs, customs clearance, inland transportation, storage, unpacking, positioning, installation, integration and testing. The prices quoted should be inclusive of all costs for the duration of the project. 5.5 This bid document is not an offer to purchase, order or contract. 5.6 Prices must be fixed for the first year and shall, where applicable, be subject to an increase of not more than the applicable cpi. 5.7 Bid prices for supplies in respect of which installation/erection/assembly is a requirement, shall include all costs on a basis of delivery on site as specified. 5.8 Any response submitted by a bidder is subject to negotiation and review by the SABC. 6.0 Source of service and material 6.1 In the case of equipment/goods, which are partially or completely designed and/or manufactured in the republic of south africa, bidders shall state the local content percentage. 6.2 Documentation certifying the local content percentage shall be submitted. 7.0 Acceptance of proposals confidential and proprietary information of 40 RFP number: RFP/LOG/2026/10252088/23 RFP title: appointment of a service provider for medium voltage (mv) and low voltage (lv) switchgears maintenance for a period of three (3) years 7.1 The SABC does not bind itself to accept the lowest or any bid/proposal, nor shall IT be responsible for or pay any expenses or losses which may be incurred by the bidders in the preparation and delivery of its/his/her bid/proposal. The SABC reserves the right to accept a separate bid/proposal or separate bids/proposals for any one or more of the sections of a specification. The SABC also reserves the right to withdraw the bid at any stage. 7.2 NO bid shall be deemed to have been accepted unless and until a formal contract/ letter of award is prepared and signed by SABC and the winning bidder. 7.3 The SABC reserves the right, should IT deem IT necessary, to monitor every stage of the contract to ensure, that the directors who were awarded the bid are in control of the company and/or that changes in directors does not affect delivery of the goods/services/work adversely., That, if there are changes in the control of the company, these should be brought to the attention of the SABC., that in the event that the bid or any part thereof is to be subcontracted to another company or organisation after the bid was awarded, the bidder/s must immediately advise the SABC and the SABC shall approve same as IT deems fit;, successful delivery of the goods/services/works in terms of the contract, or timeous termination of the contract should such action be in the best interest of the SABC., audit the successful bidder’s contract from time to time. 7.4 This bid will remain valid 180 (one hundred and eighty) days from the date of bid closing. 8.0 Default by bidders 8.1 If bidders purport to withdraw their bid(s)/proposals within the period for which they have agreed that their bid/proposal shall remain open for acceptance, or fails to enter into a written contract when called upon to do so, or fails to accept an order in terms of the bid, the SABC may, without prejudice to any other legal remedy which IT may have, accept their bid(s)notwithstanding the purported withdrawal, or proceed to accept any other less favourable bid or call for bids afresh and may recover from the defaulting bidders any additional expense IT has incurred for the calling for new bids or the acceptance of any less favourable bid. 9.0 Amplification of proposals 9.1 The SABC may, after the opening of bids, call on the bidder to amplify in writing any matter which is not clear in the bidder's submission and such amplification shall form part of the original bid. 9.2 In the event of the bidders failing to supply such information within the specified timeframe, the bid will be liable to rejection. Confidential and proprietary information of 40 RFP number: RFP/LOG/2026/10252088/23 RFP title: appointment of a service provider for medium voltage (mv) and low voltage (lv) switchgears maintenance for a period of three (3) years 9.3 The SABC reserves the right to, contact any bidder during the evaluation process, to clarify any information, without informing any other bidders. During the evaluation process, NO change in the content of the bid shall be sought, offered or permitted., Cancel this bid at any time on the following conditions, change in business requirements of the corporation. Ii) budget unavailability iii) identified tender irregularity. Iv) non- responsive bids should bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest benefit to the SABC and not necessarily on the basis of the lowest costs. 10.0 Import/export permits 10.1 Bidders are required to include complete information on equipment and/or components requiring export/import permits. 11.0 Cost of bidding 11.1 The bidder shall bear all costs and expenses associated with preparation and submission of its bid/proposal, and the SABC shall under NO circumstances be responsible or liable for any such costs, regardless of, without limitation, the conduct or outcome of the bidding, evaluation, and selection process. 12.0 Communication 12.1 The SABC has provided a single point of entry for any questions or queries that the bidder may have. All queries must be submitted in writing and directed to authorised contact person. Unauthorised communication with any other personnel or member of staff of the SABC, with regard to this bid is strongly discouraged and will result in disqualification of the respective bidder’s bid/proposal submission. 12.2 Should there be a difference of interpretation between the bidder and SABC; SABC reserves the right to make a final ruling on such interpretation. 12.3 The closing time for clarification of queries is 3 (three) days before the deadline for bid/proposal submission. The bidders should take note that questions together with responses will be sent to all bidders who attended compulsory briefing session. Confidential and proprietary information of 40 RFP number: RFP/LOG/2026/10252088/23 RFP title: appointment of a service provider for medium voltage (mv) and low voltage (lv) switchgears maintenance for a period of three (3) years 13.0 Authorised contact persons 13.1 All enquiries in respect of this bid must be addressed to: tender office SCM division radio park office block henley road auckland park johannesburg south africa e-mail : [email protected] 14.0 Broad-based economic empowerment 14.1 According to the 2013 b-bbee revised coded of good practice the exempted micro enterprise (eme) is only required to produce a sworn affidavit signed by the commissioner of oaths as per the requirement in the justice of peace and commissioners of oaths act,1963(act NO.) or the companies and intellectual property commission(“cipc”) certificate on an annual basis. 14.2 Bidders other than emes must submit their original and valid b-bbee status level verification certificate or a certified copy thereof, substantiating their b-bbee rating issued by a verification agency accredited by sanas. 14.3 Only south african accreditation systems (sanas) is the authorised body to issue b-bbee

Returnable documents: returnable documents means all the documents, parts and annexures, as listed in the tables below., Returnable documents failure to submit returnable documents at the closing date and time of this tender may result in a bidder’s disqualification. Bidders are therefore urged to ensure that all these documents are returned with their proposals. Please confirm submission of the returnable documents detailed below by so indicating [yes or NO] in the table below: returnable documents yes NO valid SARS tax compliance status [consortia / joint ventures must submit a separate tax compliance status for each party] valid BBBEE affidavit/certificate csd summary report or csd supplier number (maaa....................) Part 3 : proposal form part 4 : signing power - resolution of board of directors part 5 : certificate of acquaintance with RFP documents part 6 : certificate of acquaintance with scope of work of 16 returnable documents yes NO part 7 : breach of law form sbd 1 invitation to bid sbd 4 bidders disclosure sbd 6.1: Preference points claim form in terms of the preferential procurement regulations 2022 continued validity of returnable documents the successful bidder will be required to ensure the validity of all returnable documents, including but not limited to its tax compliance status for the duration of any contract emanating from this RFP. should the bidder be awarded the contract [the agreement] and fail to present cef (soc) ltd with such renewals as and when they become due, cef (soc) ltd shall be entitled, in addition to any other rights and remedies that IT may have in terms of the eventual agreement, to terminate such agreement forthwith without any liability and without prejudice to any claims which cef (soc) ltd may have for damages against the bidder. By signing these RFP documents, the bidder is deemed to acknowledge that he/she has made himself/herself thoroughly familiar with all the conditions governing this RFP, including those contained in any printed form stated to form part hereof, and cef (soc) ltd soc ltd will recognise NO claim for relief based on an allegation that the bidder overlooked any such condition or failed properly to take IT into account for the purpose of calculating tendered prices or otherwise. Of 16 part 4: signing power – resolution of board of directors name of entity: ______________________________________________ IT was resolved at a meeting of the board of directors held on ____________ that full name(s) capacity ________________________ ______________________________ ________________________ ______________________________ ________________________ ______________________________ _______________________ ______________________________ in his/her capacity as indicated above is/are hereby authorised to enter into, sign, execute and complete any documents relating to this proposal and any subsequent agreement for the provision of services. A list of those person(s) authorised to negotiate on behalf of the abovementioned entity [if not the authorised signatories] is also submitted along with this proposal together with their contact details. Full name ________________________ __________________________ signature chairman full name _________________________ __________________________ signature secretary of 16 part 5: certificate of acquaintance with RFP documents name of entity: __________________________________________________, i/we _____________________________________________________ do hereby certify that i/we acquainted myself/ourselves with all the documentation comprising this RFP and all conditions contained therein, as laid down by cef (soc) ltd soc ltd for the carrying out of the proposed service for which i/we submitted my/our proposal., I/we furthermore agree that cef (soc) ltd shall recognise NO claim from me/us for relief based on an allegation that i/we overlooked any rfp/contract condition or failed to take IT into account for the purpose of calculating my/our offered prices or otherwise., I/we accept that an obligation rests on me/us to clarify any uncertainties regarding this tender which i/we may have, before submitting the tender. I/we agree that i/we will have NO claim based on an allegation that any aspect of this RFP was unclear but in respect of which i/we failed to obtain clarity., I/we understand that the accompanying tender will be disqualified if this certificate is found not to be true and complete in every respect., For the purposes of this certificate and the accompanying tender, i/we understand that the word “competitor” shall include any individual or organisation, other than the bidder, whether or not affiliated with the bidder, who, has been requested to submit a tender in response to this tender invitation., Could potentially submit a tender in response to this tender invitation, based on their qualifications, abilities or experience; and, provides the same services as the bidder and/or is in the same line of business as the bidder., The bidder has arrived at the accompanying tender independently from, and without consultation, communication, agreement or arrangement with of 16 any competitor. However, communication between partners in a joint venture or consortium will not be construed as collusive tendering., In particular, without limiting the generality of paragraph 5 above, there has been NO consultation, communication, agreement or arrangement with any competitor regarding, geographical area where services will be rendered [market allocation], methods, factors or formulas used to calculate prices;, the intention or decision to submit or not to submit, a tender;, the submission of a tender which does not meet the scope of work and conditions of the RFP; or, tendering with the intention of not winning the tender., In addition, there have been NO consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, scope of work and conditions or delivery particulars of the services to which this RFP relates., The terms of the accompanying tender have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official tender opening or of the awarding of the contract., I/we am/are aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to tenders and contracts, tenders that are suspicious will be reported to the competition commission for investigation and possible imposition of administrative penalties in terms of part 59 of the competition act NO and/or may be reported to the national prosecuting authority [npa] for criminal investigation and/or may be restricted from conducting business with the public sector for a period not exceeding 10 [ten] years in terms of the prevention and combating of corrupt activities act NO or any other applicable legislation. Signed at ___________________________ on this _____ day of ___________________20___ _____________________________ __________________ signature of witness signature of bidder of 16 part 6: certificate of acquaintance with scope of work i/we ________________________________________________________ do hereby certify that i/we acquainted myself/ourselves with all the documentation comprising the scope of work for the carrying out of the proposed services for which i/we submitted my/our proposal. I/we furthermore agree that cef (soc) ltd soc ltd shall recognise NO claim from me/us for relief based on an allegation that i/we overlooked any provisions of the scope of work or failed to take IT into account for the purpose of calculating my/our offered prices or otherwise. I/we confirm having been advised that a signed copy of this schedule can be submitted in lieu of the scope of work as confirmation in terms of the returnable schedule. Signed at ___________________________ on this _____ day of ___________________20___ _____________________________ ___________________ signature of witness signature of bidder of 16 part 7: breach of law form name of entity: ___________________________________________________ i/we_______________________________________________________________ do hereby certify that i/we have/have not been [delete as applicable] found guilty during the preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the competition act, , by a court of law, tribunal or other administrative body. The type of breach that the bidder is required to disclose excludes relatively minor offences or misdemeanours, e.g. Traffic offences. Where found guilty of such a serious breach, please disclose: nature of breach: _______________________________________________________________________________ _______________________________________________________________________________ ______________________________________________ date of breach: ____________________________________________________________________ furthermore, i/we acknowledge that cef (soc) ltd soc ltd reserves the right to exclude any bidder from the tendering process, should that person or entity have been found guilty of a serious breach of law, tribunal or regulatory obligation. Signed at _____________________ on this _____ day of _______________________20__ _____________________________ ___________________ signature of witness signature of bidder of 16

Submission method: electronic only, via the sap ariba business network. Bidders must register on sap ariba (free of charge) and upload all required bid documents through the provided link before the closing date and time. A training manual is attached to guide bidders on uploading information. Pricing is only allowed under section 13 of the pricing schedule on sap ariba; failure to comply leads to automatic disqualification. Returnable forms: sbd 6.1 (Preference points claim) must be completed and submitted to claim b-bbee preference points.

Submission is conducted entirely through sap ariba (sap business network). - Bidders must register on sap business network or link an existing account to PRASA before responding. - To respond, copy the https link from the special conditions on the treasury e-tender advertisement, paste IT into a browser, and click respond. - Complete all mandatory questions (marked with an asterisk), enter pricing for each line item, click update totals, then submit entire response. - If mandatory questions are incomplete, a pop-up will indicate the section needing attention. - All communications with PRASA buyers/sourcing specialists must go through the message board within the event.

Closing: 29 september 2026 at 12:00, submitted by email to [email protected]; Email subject line must include RFQ number and bidder name. Mandatory: submit a current pest control operator registration certificate for structural pest control issued by the department of agriculture, forestry and fisheries, valid at closing; non-submission causes automatic disqualification. Mandatory: provide a valid and active lease agreement or municipality bill at closing; non-submission causes automatic disqualification. Required documents: csd registration proof, valid TV licence statement for company and all directors/shareholders, valid tax clearance or SARS pin, certified b-bbee certificate (sanas accredited), certified company registration, certified shareholder certificates, and certified ID copies of directors/members. Functionality threshold: must score at least 70 out of 100 in the technical evaluation; scoring includes company experience (3+ years), reference letters (3–7), equipment, chemical invoices and msds, quality plan, and two sapca-certified technician cvs. Pricing: use annexure f bill of quantities; provide a detailed cost breakdown for three years; 80/20 preference point system applies, with up to 20 points for specific goals (e.g., 10 points for eme/sme 51% black-owned). Payment: SABC pays 60 days after service and invoice; bid must remain valid for 90 days from closing.

Returnable documents: the completed and signed mbd 6.1 Preference points claim form must be submitted with the tender. The form must indicate the preference point system claimed and the specific goals for which points are claimed.

Returnable documents:

Submission method: sealed bid documents must be deposited in the tender box at sappi building, 48 ameshoff street, braamfontein, johannesburg 2001, on or before the closing date and time. Telkom time applies. Late bids will not be accepted. Compulsory briefing session: 16 september 2026 at 10:00 AM, sappi building, 4th floor boardroom – west wing, 48 ameshoff street, braamfontein. Attendance is mandatory; non-attendance disqualifies the bid. Returnable forms and documents (all must be completed, signed and submitted with the bid): - mbd 1 (invitation to bid) – part a and part b: bidder details, signed offer cover page. - Mbd 3.3 (Price schedule – professional services): pricing proposal. - Mbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality. - Mbd 6.1 (Preference points claim form): claims b-bbee points under the PPPFA 80/20 or 90/10 system. - Mbd 8 (declaration of supply chain practices): declares past supply chain conduct. - Mbd 9 (certificate of independent bid determination): certifies the price was set independently, with NO collusion. - Declaration of municipal accounts: confirms municipal accounts are not in arrears. - Joint venture / consortium / subcontracting / partnership certificates (if applicable): with supporting agreements and resolutions authorising the signatory. - Proof of csd registration and valid tax compliance status pin (or tax clearance certificate). - B-bbee status level verification certificate or sworn affidavit (for emes/qses). - Company registration documents, VAT registration, and contact details. Disqualification risks: any returnable form left unsigned or omitted; bid received after closing time; failure to attend compulsory briefing; incomplete or untruthful information; directors in arrears on municipal accounts >3 months; listed on register of tender defaulters; principals in service of the state; evidence of fraud, collusion or bid-rigging.

Any award(s) made as a result of this RFP will be subject to the following terms and conditions: 10.1. Liquidated damages the successful bidder agrees to negotiate in good faith with the cms, and a liquidated damages provision will specify an amount payable or creditable to the cms if the bidder fails to comply with the implementation schedule mutually agreed in the contract award. 10.2. Payment schedule and invoicing the successful bidder agrees to negotiate in good faith with the cms for a progress payment schedule based on significant milestones identified in the scope of work and/or the implementation schedule included in the resulting contract. Bidders should include a suggested payment schedule in their proposal. 10.3. Prime sponsor terms and conditions any award resulting from this RFP will be issued subject to the terms and conditions of the prime funding agency, in this case, cms. Proposals submitted by bidders who are unable to accept said terms will be considered non-responsive. Page | 16 11. Rejection of proposals 11.1. Cms may reject non-responsive bids, including, without limitation, bids which contain the following defects: a. Failure to conform to the rules or requirements contained in the RFP, including the instructions for submitting a proposal and the proposal format guidelines. B. Failure to sign the entire original bid documentation (including additional submissions by the bidder). C. Proof of collusion among bidders, in which case all proposals involved in the collusive action will be rejected. D. Non-compliance with any applicable law, unauthorised additions or deletions, conditional bids, incomplete bids, or irregularities of any kind which may tend to make the bid incomplete, indefinite or ambiguous as to its meaning. E. Provisions reserving the right to accept or reject an award or to enter into a contract containing terms and conditions that are contrary to those in the solicitation. F. Furthermore, the contract with the successful bidder may be subject to conditions, such as (i) the successful bidder should maintain its BBBEE status for the duration of the contract and (ii) the bidder should provide additional documentation, such as a new tax clearance certificate, upon expiry of the previous version. 12. Contract identification 12.1. Prime contractor the cms prefers to work with a single prime contractor for all product and implementation services. Nevertheless, if vendors wish to partner, they must submit a single proposal to an established entity that will be the primary point of contact and contracting authority. 12.2. Vendor prime contractor responsibility if a vendor’s proposal includes equipment, hardware, software, or services to be supplied by other entities, the proposing vendor should act as the prime contractor for procuring all products and services. The vendor, as the prime contractor, should be the sole point of contact and responsible for payment of all charges arising from the purchase of the security services. The vendor, acting as primary contractor, should take full responsibility for rendering services by its subcontractor(s). Each subcontractor used by the vendor on this project shall be required to submit full identification of their company to the cms on the form titled subcontractor identification, found in annexure f to this RFP. 13. Entire agreement the contract executed pursuant to this RFP will state the entire agreement between the parties in respect of the subject matter covered therein and supersedes any previous or contemporaneous oral or written proposals, statements, discussions, negotiations, or other agreements. However, this RFP and the bidder’s response will be incorporated by reference into the contract. Page | 17 14. Additional information cms may request additional information either from the bidder or others to verify the bidder’s ability to meet the requirements of this RFP successfully. 15. National treasury requirements within ten (10) working days after the closure of the advertised competitive bid, the cms will publish on its website the names of all bidders that submitted bids in relation to the particular advertisement. Information on the successful bid will be made available on the cms website. In addition to the above, the successful bidder will be checked against the register of defaulters and the list of restricted suppliers on the national treasury database. 16. Registration on national treasury central supplier database (csd) bidders must be registered on the csd. Confirmation of registration in the form must be submitted together with the bid documents. 17. Joint venture 17.1. Joint venture or consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill, and knowledge in an activity for the execution of a contract. Bidders that submit bids as a joint venture, consortium or trust must comply with the following

Submit proposals electronically via the sasria online tender portal before the closing date and time. Ensure all required documents are completed, signed, and uploaded. Proposals must remain valid for at least 150 days after closing. Late submissions will not be accepted. The portal accepts files up to 4mb per file and each schedule up to 30mb. Bidders must register on the portal before submitting. If you believe the functional requirements are not open or fair, notify sasria procurement within five days after publication of the RFP. sasria may amend bid conditions, validity period, specifications, or extend the closing date before closing. Sasria is not obligated to award the tender in full and may award in part to one or more tenderers.