Photographer services for bankseta annual general meeting (RFQ BS/2026/RFQ1821)

Closing: 10 November 2026 at 14:00

Briefing session: 03 November 2026 at 10:00 (online, not stated as compulsory, Microsoft Teams link: https://teams.microsoft.com/meet/395565132741197?p=9tVI82IUGKEo bHjKDL, Meeting ID: 395 565 132 741 197, Passcode: V7Lv9fU7)

Event date (for photography): 04 December 2026

Enquiries

• Contact: Jacob Ralehlaka
• Email: [email protected]
• Telephone: 011 805 9661

Submission addresses

• Primary email: [email protected]
• Copy (CC) email: [email protected]

Fraud hotline

• Telephone: 0800 204 661

Submission method: email (electronic PDF)

• Main submission email: [email protected]
• Copy (CC) email: [email protected]
• Closing time: 10 November 2026 at 14:00
• Quotation must be on the supplier's letterhead, valid for 90 days after closing.
• Completed, signed and dated returnable documents must accompany the quotation:
• SBD 4 (Bidder's Disclosure): discloses any state employment, relationships with the procuring institution, or interests in other enterprises; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): used to claim BANKSETA preference points; must be completed accurately and fully.
• CSD Master Registration report (proof of CSD registration).
• No pricing adjustment is allowed after closing.
• Bidders must not contact BANKSETA about the application between closing and adjudication.
• Quotations received after closing time will be rejected.

Evaluation uses the 80/20 preference point system (80 points price, 20 points preference points).

Price (80 points):

• Lowest acceptable price scores maximum points; formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Preference points (20 points) – BANKSETA specific goals:

• Black ownership ≥51%: 7 points
• Women ownership ≥33% (South African citizens): 4 points
• Youth ownership ≥33% (persons 35 years and below at closing): 4 points
• Persons with disabilities – ownership ≥10% OR permanent employment ≥5% (South African citizens): 2 points
• Small and medium businesses, co-operatives and non-governmental organisations with 100% South African ownership and turnover up to R10 million (or recently incorporated with projected turnover <R10 million): 3 points

Preference points are added to price points. Ties are broken in favour of the bidder scoring the highest preference points.

Mandatory requirement:

• Submit at least two reference letters for corporate photography services rendered, not older than two years, on the client's letterhead, dated and signed, stating services provided and year, and including the client's contact name, number and/or email.

Bidders must submit a complete, responsive quotation; omission or incorrect completion of mandatory forms may render the bid non-responsive.

False information may lead to disqualification, cancellation of award, and reporting to National Treasury.

Photographer services for the BANKSETA Annual General Meeting.

Event details

• Date: 04 December 2026
• Venue: To be confirmed – Houghton, Melrose Arch (Melrose Boulevard) or Sandton areas

Scope of work

• 6-hour photography shoot (09:00–14:00)
• Setup at 08:00
• Capture event pictures from 10:00–14:00
• Deliver approximately 100 best pictures
• Provide high-resolution JPEG images electronically, delivered via USB and via an electronic link
• Provide at least 10 pictures on the day of the event for BANKSETA social media
• Photographer to be briefed prior to the event

No methodology or execution plan is required. The RFQ relates to a one-day photography service for an event; the scope of work defines the execution (set-up, shooting, delivery of images) without requiring a written method statement.

Pricing must be submitted on the supplier's letterhead as a total cost for the full scope of work, with VAT shown separately. No pricing breakdown schedule or bill of quantities is specified. Price adjustments after closing are not permitted. The official pricing structure may be used if provided; additional price pages are acceptable. No payment schedule or terms are included.

Pricing format

• Quotation on supplier's letterhead, covering total cost for the entire scope of work.
• VAT must be shown separately.
• No price adjustment allowed after closing.

Validity

• Quotation must be valid for at least 90 days after closing.

No bid security, guarantee, or payment terms are specified in the document.

Mandatory

• Registration on the National Treasury Central Supplier Database (CSD), with a CSD Master Registration report submitted.
• Tax compliance status must be verifiable on the CSD report – BANKSETA will check it.

Disqualification risks

• Bidders listed on the Register for Tender/RFQ Defaulters or the List of Restricted Suppliers will be disqualified.
• Corrupt or fraudulent acts in competing for the contract will lead to rejection.
• False information may lead to disqualification, cancellation of award, and reporting to National Treasury.
• Contacts with BANKSETA between closing and adjudication are prohibited.

B-bbee

• BANKSETA uses its own preference point goals (see evaluation criteria). Standard B-BBEE status level points are not awarded.
• Preference points are claimed via SBD 6.1 and the BANKSETA preference point claim document, with supporting evidence (e.g., IDs, CSD report, naturalisation records, financial turnover, employee details).

No explicit health and safety requirements are stated in the tender document. The content provided under health_safety is boilerplate from standard forms and does not contain tender-specific OHS obligations.

Additional evaluation criteria beyond the standard 80/20 system:

• Mandatory reference letter requirement (two letters) as described in experience_qualifications.
• Responsiveness: Bids must comply with all conditions and complete all mandatory fields and questionnaires.
• Corrupt or fraudulent conduct leads to rejection.
• False information may lead to disqualification, cancellation, and reporting to National Treasury.
• The validity period is 90 days after closing.