City of ekurhuleni services tender ps-redp 17-2026: 80/20 preference, specific goals, r50m cap

An information session will be held at 11:00 on 13 October 2026 at the Ekurhuleni Business Facilitation Network, Training Room, 20 Voortrekker Road, Kempton Park. Bid documents will not be available at the session. Attendance is not stated as compulsory.

Bidding procedure enquiries:

• Contact: Sduduzo Sikhakhane
• Email: [email protected]
• Telephone: N/A

Technical enquiries:

• Contact: Thembelihle Jula
• Email: [email protected]
• Telephone: N/A

Submission address:

Golden Heights, 141 Victoria Street (corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street. Bid Box Number 03, Ground Floor.

Returnable documents (complete, signed, and submitted as one set):

• Form of Bid (General Declaration) — the covering offer.
• Form A (Procurement Form of Bid) — bidder details and signature.
• Form B (Declaration of Interest) — discloses any connection to state employees.
• Form C (Declaration for Procurement above R10 Million) — required only if applicable.
• Form D (Declaration of Bidder's Past SCM Practices) — past supply chain conduct.
• Form E (Certificate of Independent Bid Determination) — certifies no collusion.
• Form G (Declaration for municipal accounts) — confirms no municipal arrears.
• Form H (Declaration for municipal accounts where bids exceed R10 million) — required only if applicable.
• Form I (Specification) — technical details.
• Form J (Variations and Omissions) — records amendments.
• Form K (Schedule of Prices) — all rates and totals.
• Form L (General Conditions of Contract) — standard GCC.
• Form M (Special Conditions and Undertakings) — service-specific conditions.
• Form N Parts 1 and 2 (Contract form – Rendering of services) — the contract agreement.

Submission rules:

• Use only the official bid documentation — no re-typed or substituted forms.
• Paper bids only. Telefax and email bids are not accepted.
• Bids in pencil, erasable ink, or with correction fluid are invalid.
• Do not use correction fluid, tippex, or erasable writing on any section affecting evaluation.
• All amendments must be initialled.
• Bids must be deposited in Bid Box Number 03, Ground Floor, Golden Heights, 141 Victoria Street (corner Victoria and F H Odendaal Streets), Germiston 1400 — use the entrance at 65 FH Odendaal Street.
• Bids must be in the correct box before 10:00 on 24 November 2026. Late bids are rejected.
• Bids remain valid for 120 days from the closing date.
• Supporting documents must be sealed and endorsed with the contract number: PS-REDP 17-2026.
• Only information entered in the spaces provided in the bid document will be considered; extra information elsewhere (e.g. company profiles, CVs) is not required and may cause delays.

Evaluation stages:

1. Functionality (mandatory threshold): bidders must achieve the minimum qualifying score for functionality set out in the bid documents. Bids below the minimum are eliminated.
2. Preference points: acceptable bids (those that pass functionality) are scored on price (maximum 80 points) and specific goals (maximum 20 points) under the 80/20 system (bid value up to R50 million including all taxes).
3. Award: highest total points wins. Tie-breaks in order: highest specific goal points, then highest functionality score, then drawing of lots.

Price points formula (80/20): Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price under consideration and Pmin is the lowest acceptable bid price.

Specific goals (maximum 20 points):

• 4 points: enterprise at least 50% owned by women — submit certified ID copy (not older than 6 months) plus CIPC share certificate / directorship composition / member's interest certificate.
• 4 points: enterprise at least 50% owned by youth (individuals aged 18–35) — same evidence as above.
• 4 points: enterprise at least 50% owned by persons with disabilities — same ownership evidence plus a certified medical certificate (not older than 6 months) with practitioner details, condition, date, signature, stamp, and patient's name.
• 2 points: EME — original sworn affidavit or certified copy, or B-BBEE certificate.
• 6 points: enterprise situated within the Ekurhuleni demarcation — municipal account (not older than 3 months), valid lease agreement, or lessor's affidavit.

All specific goal evidence must be valid at bid closure. Failure to submit proof means no specific goal points, but the bid is not disqualified on that ground alone.

Scope: appointment of professional service providers to provide comprehensive programme coordination, mentorship, and skills development capacity to the City of Ekurhuleni Contractor Development Programme.

• The provider will deliver programme coordination, mentorship, and skills development support to the City's Contractor Development Programme.
• The contract runs from date of award until 30 June 2029.
• Bidders must demonstrate technical capability through: infrastructure and resources (plant and equipment owned or leased), staffing profile (qualifications and experience of key staff), previous experience (relevant technical field, contracts of similar size; references will be contacted), and financial ability.
• No specific technical specifications, quantities, or service levels are stated in the available document; bidders should refer to the full bid document for the specification (Form I).

Bidders must provide details of:

• Staff available for this contract, including qualifications and years of relevant experience.
• Key staff qualifications and experience to be utilised on this contract.
• Previous experience in the relevant technical field and contracts of similar size; references may be contacted.
• Physical facilities and plant/equipment (owned or leased) available.
• Bidding entity's bank details for financial reference.

Joint ventures/consortia must provide the shareholding percentages and contact details of each partner.

Form K (Schedule of Prices) must be completed and signed in full.

• Prices must be inclusive of all applicable taxes, including VAT.
• The price used for evaluation is the total bid price including all taxes, less all unconditional discounts.
• The 80/20 preference point system applies (price 80 points, specific goals 20 points) for bids up to R50 million.
• Bids with a value above R50 million would use the 90/10 system, but this tender is estimated not to exceed R50 million.

Proof of financial capacity: bidders must demonstrate access to a minimum financial capacity (amount not stated) by submitting one of the following from a registered financial institution (e.g. commercial bank, DFI, cooperative bank, registered credit provider):

• Proof of access to credit or financing
• Bank statements
• Funding commitments from development finance institutions

The City may request updated financial information and re-verify financial ability prior to award.

Annual financial statements (for bids above R10 million):

• Three years of annual financial statements required: for the most recent financial year (prepared within 6 months of year end for companies, 9 months for close corporations) plus the two immediately preceding years.
• If the bidder was established within the past three years, all annual financial statements since commencement must be submitted.
• Non-audited statements are acceptable if the bidder is not legally required to have audited or independently reviewed statements.
• Failure to submit annual financial statements as required will result in rejection.

Pricing: The bid price must include all applicable taxes (including VAT). The evaluation price is the total bid price including all taxes, less unconditional discounts. Prices are firm unless otherwise stated. Bids with a value up to R50 million use the 80/20 preference system.

Bank details: bidders must provide bank details and authorise the City to approach the bank for financial references.

Mandatory compliance requirements:

• CSD registration: bidders must be registered on the Central Supplier Database (CSD). Provide CSD number or SARS Tax Compliance Status (TCS) PIN.
• Tax compliance: tax compliance status will be verified via the CSD / TCS PIN. Foreign suppliers must complete the pre-award questionnaire. Tax compliance handled per MFMA Circular No. 90.
• Municipal accounts: bidders must not have municipal rates and taxes or service charges in arrears for more than three months (if contract value up to R10 million) or more than 30 days (if above R10 million), unless proof of payment arrangement is attached.
• State service: no award to persons in the service of the state, or juristic persons with directors/managers/stakeholders in the service of the state.
• Register of Bid Defaulters: bidders or directors listed there are disqualified.
• Past performance: bidders who failed to perform satisfactorily on a previous contract with the municipality or any organ of state in the last five years (after written notice) are disqualified.
• SCM abuse: bidders who abused the COE's Supply Chain Management System and had action taken under paragraph 38 of the COE SCM Policy are disqualified.
• B-BBEE: bidders must submit proof to claim preference points:
• EME (turnover ≤ R10m): sworn affidavit or B-BBEE certificate.
• QSE (turnover R10m – R50m): B-BBEE certificate or sworn affidavit (if QSE qualifies).
• Generic (turnover > R50m): valid B-BBEE certificate.
• Failure to submit proof means no preference points, but the bid is not disqualified solely for that.
• Financial statements (for bids above R10 million): as described under financial requirements — non-submission is a disqualification ground.
• Bidders must not submit more than one bid for the same contract (unless as a joint venture with disclosure).

Other disqualification grounds:

• Bids not signed by an authorised person.
• Attempts to influence evaluation.
• Misrepresentation of information.
• Incomplete or unsigned returnable forms.
• Bids submitted to the wrong bid box or after closing time.

Preference points for specific goals are claimed under the 80/20 system (maximum 20 points).

• Specific goals and evidence:
• Women-owned (≥50%): certified ID, CIPC share certificate/directorship composition/member's interest certificate — 4 points.
• Youth-owned (≥50%, ages 18–35): same evidence — 4 points.
• Persons with disabilities-owned (≥50%): same evidence plus medical certificate — 4 points.
• EME: sworn affidavit or B-BBEE certificate — 2 points.
• Ekurhuleni-based enterprise: municipal account (≤3 months), lease, or lessor's affidavit — 6 points.
• Failure to submit proof means no specific goal points; false claims can lead to disqualification and legal action.

Contract term: from date of award until 30 June 2029.

• The successful bidder must sign a written contract form (MBD7 / Form N).
• The contract is subject to the General Conditions of Contract (GCC), the City of Ekurhuleni's Supply Chain Management Policy, and the Preferential Procurement Regulations 2022.
• Bids must remain valid for 120 days from closing date.
• The City may accept a bid in whole or part, and is not bound to accept the lowest or any bid.
• Joint ventures/consortia: the lead partner is authorised to act; all partners must sign the joint venture agreement and attach original or certified copies of signed resolutions confirming authority. The JV may not be terminated until the contract is completed or the bid lapses.
• The bidder must declare no municipal arrears, no unsatisfactory past performance (last 5 years) and that the signatory is duly authorised.
• False information regarding specific goals can lead to disqualification, contract termination, damages, restriction from state business for up to 10 years, and criminal prosecution.

Special conditions include:

• Bids must be on official forms, not re-typed; pencil bids invalid.
• Telefax/email bids not accepted.
• Late bids not considered.
• Bids to be delivered to the specified bid box only.
• Bids valid for 120 days.
• The City reserves the right not to accept the lowest or any bid.
• The successful bidder must sign a written contract.
• Extension of validity, if any, will be advertised on the CoE website — bidders must check daily.

See compliance requirements and submission guidelines for full detail. Key points:

• Registration on CSD and tax compliance.
• No municipal arrears.
• Valid B-BBEE affidavit/certificate.
• Annual financial statements for bids over R10 million.
• All returnable forms completed and signed.

In addition to the standard evaluation criteria, note:

• Functionality is evaluated first; only bids achieving the minimum qualifying score proceed to price and preference points.
• The specific evaluation criteria for functionality (norms, weights, minimum score) are not fully listed in the available text — bidders must refer to the bid document's specification (Form I) for exact functionality requirements.
• The 80/20 point system applies: price 80, specific goals 20.
• Tie-breaking: highest specific goal points, then highest functionality, then drawing of lots.