Research and development of the "inclusive cities" chapter for the state of the cities report (socr vi) — four-month appointment

Closing date and time: 19 October 2026 at 11:00

• Bids received after this time will not be considered.

No compulsory briefing or site visit is stated.

Technical enquiries

• Contact: Ms Sheena Satikge-Sibisi
• Email: [email protected]
• Telephone: 012 318 8044

Bid-related enquiries

• Contacts: Ms Sando Nkwana / Jabu Mahlangu
• Email: [email protected] / [email protected]
• Telephone: 012 312 8403 / 012 312 8397

Terms of reference enquiries

• Contact: Ms A. Matsila
• Email: [email protected]
• Telephone: 012 312 8013
• Cell: 082 827 6203

Departmental address

Private Bag X 833

Pretoria, 0001

600 Lilian Ngoyi Street

Berea Park

Pretoria, 0001

Submission email

[email protected]

Submission method: email only

• Central submission email: [email protected]
• Bids sent to any other address will not be considered.
• Late submissions are not accepted.

Returnable documents (all must be completed in detail and returned with the quotation; failure to comply disqualifies the bid):

• Quotation or proposal.
• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 3.1 (Pricing Schedule): firm prices for the four-month assignment.
• SBD 4 (Declaration of Interest): discloses state employment or connections to the department.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points.
• Tax Compliance Certificate (TCC) or SARS Tax Compliance Status PIN.
• CIPC registration documents and a copy of the identity document.
• Latest full CSD report.

Bid validity period: 120 days.

The successful bidder must complete and sign the written contract form (SBD 7).

All documents must be completed in detail and returned with the quotation; failure to comply disqualifies the bid.

• Quotation or proposal.
• SBD 1 (Invitation to Bid): signed bidder details and offer.
• SBD 3.1 (Pricing Schedule): firm pricing.
• SBD 4 (Declaration of Interest): discloses state employment and relationships with the department.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points.
• Tax Compliance Certificate (TCC) or SARS Tax Compliance Status PIN.
• CIPC registration documents and a copy of the identity document.
• Latest full CSD report.

Preference point system: 80/20 (Preferential Procurement Regulations 2022).

Points split:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring: Ps = 80 (Pmin / Pt), where Pt is the bid price under consideration and Pmin is the lowest acceptable bid price.

Specific goals points (20 in total):

• HDI: 10 points
• Female: 5 points
• Disability: 2 points
• Youth: 3 points

Proof required to claim specific-goals points:

• HDI, female and youth claims: copy of identity document and company registration document.
• Disability claim: certified copy or original doctor's letter confirming the disability.

Points are forfeited where:

• Proof or documentation for a claimed goal is not submitted.
• The specific-goals table is not fully completed.
• A calculation error is made in the points claim.
• An incorrect SBD 6.1 form is submitted.

Sub-contracting limit: a bidder claiming HDI points may not sub-contract more than 25% of the contract value to an enterprise that does not qualify for the same or more equity-ownership points.

Scope

• Research and write the "Inclusive Cities" chapter of the State of the Cities Report (SOCR VI).
• The chapter forms part of the collaboration between the Department of Land Reform and Rural Development (DLRRD), Branch: Spatial Planning and Land Use Management (SPLUM), and the South African Cities Network (SACN) under their Memorandum of Understanding.
• Contract period: four months.

Analytical focus

• A 25-year assessment of structural, spatial, social and economic inclusion in South African cities, with emphasis on the last five years (2021 to 2026).
• Assess whether planning reforms, institutional frameworks and spatial governance instruments introduced since 2000 have produced inclusion.
• Identify key trends and project how they are likely to shape the future of South African cities.
• Assess spatial transformation progress across the eight metropolitan municipalities.
• Draw on data collected through the SOCR Dashboard.

Policy context to be covered

• Spatial Planning and Land Use Management Act (SPLUMA), 2013.
• National Spatial Development Framework (NSDF).
• Integrated Urban Development Framework (IUDF).
• Built Environment Performance Plans (BEPPs).
• City-level instruments: Spatial Development Frameworks, municipal planning by-laws, land use schemes and precinct plans.

SOCR VI theme

• "Transformed Future-Focused City": how cities shift to a long-term development approach and what capabilities they need to be future-focused.

The chapter must critically assess whether planning reforms, institutional frameworks and spatial governance instruments introduced since 2000 have translated into structural, spatial, social and economic inclusion.

• Analyse the past 25 years and identify the key trends that have emerged.
• Use those trends to project their likely influence on future cities.
• Base the analysis on data collected through the SOCR Dashboard.
• Align the chapter with the SOCR VI theme, "Transformed Future-Focused City", covering how cities shift to a long-term development approach and the capabilities needed to be future-focused.

Pricing

• Pricing is submitted on SBD 3.1 (firm pricing schedule).
• Prices quoted may not vary from the bid prices, except for adjustments authorised in the Special Conditions of Contract or on a bid-validity extension.
• Payment is made in Rand, no later than 30 days after submission of an invoice or claim.

Performance security

• The successful bidder must furnish a performance security within 30 days of notification of award, in the amount stated in the Special Conditions of Contract.
• Acceptable forms: bank guarantee or irrevocable letter of credit from a reputable bank, or a cashier's or certified cheque.
• The security is released within 30 days after completion of the supplier's performance obligations, including warranty obligations.

Penalties

• Late delivery or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.

Registration and tax

• Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number.
• A SARS Tax Compliance Status (TCS) PIN must be submitted, or a printed TCS certificate with the bid.
• Where no TCS PIN is available but the bidder is CSD-registered, the CSD number must be provided.
• Consortia, joint ventures and sub-contractors: each party must submit a separate TCS certificate, PIN or CSD number.
• No contract will be concluded with a bidder whose tax matters are not in order.

Disqualification

• Bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state will not be considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• A false SBD 4 declaration disqualifies the bid.

Required forms

• SBD 4 (Declaration of Interest): discloses state employment and relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points.
• SBD 1 (Invitation to Bid): signed bidder details and offer.
• SBD 3.1 (Pricing Schedule): firm pricing.
• SBD 7 (Contract Form): signed by the successful bidder.
• Proof of authority to sign, such as a company resolution.

B-BBEE and specific goals

• Preference points are claimed on SBD 6.1 under the 80/20 system.
• Specific-goals points: HDI 10, female 5, disability 2, youth 3.
• Supporting proof: identity document and company registration for HDI, female and youth claims; certified or original doctor's letter for disability claims.

The General Conditions of Contract (July 2010) apply, supplemented by any Special Conditions of Contract, which prevail on conflict.

Key obligations:

• Performance security: furnished within 30 days of award notification, in the amount stated in the Special Conditions; released within 30 days after completion of performance obligations.
• Confidentiality: contract documents and departmental information may not be disclosed or used outside performance of the contract without prior written consent.
• Records: the department may inspect and audit the supplier's records relating to performance.
• Sub-contracting: all sub-contracts must be notified in writing; this does not relieve the supplier of liability.
• Assignment: obligations may not be assigned without prior written consent.
• Delays: the supplier must notify the department in writing of any delay, its likely duration and cause; the department may extend time with or without penalties.
• Penalties: calculated on the delivered price of delayed goods or unperformed services at the current prime interest rate per day of delay.
• Termination: permitted for default, insolvency, or corrupt or fraudulent practices; a restriction penalty of up to 10 years may follow.
• Disputes: amicable resolution first, then mediation after 30 days, then a South African court.
• Liability: indirect and consequential losses are excluded; aggregate liability is capped at the total contract price.
• Governing law: South African law; contract and correspondence in English.
• Contract amendments require a written amendment signed by both parties.

Preference point system: 80/20.

• Price: 80 points, scored as Ps = 80 (Pmin / Pt), where Pmin is the lowest acceptable bid price and Pt the bid under consideration.
• Specific goals: 20 points.

Specific-goals allocation:

• HDI: 10 points
• Female: 5 points
• Disability: 2 points
• Youth: 3 points

Claim rules:

• Points are awarded only where the required proof is submitted with the bid.
• An incomplete specific-goals table, a calculation error, or the wrong SBD 6.1 form results in no specific-goals points.
• A consortium or joint venture may claim points based on the share of contract value its members manage or execute.
• A bidder claiming HDI points may not sub-contract more than 25% of contract value to an enterprise that does not qualify for the same or more equity-ownership points.
• The department may require a bidder to substantiate any preference claim at any time.