Review of guidelines for land reform and rural development spatial targeting plans (lrrdstp) in municipalities — five-month appointment

Closing: 29 October 2026 at 11:00.

Bid validity period: 120 days.

Technical enquiries

• Contact: Ms Ntombizodwa Mabe
• Telephone: 012 312 8007 / 071 303 6110
• Email: [email protected]

Bid-related enquiries

• Contact: Ms Sando Nkwana
• Telephone: 012 312 8403
• Email: [email protected]
• Contact: Jabu Mahlangu
• Telephone: 012 312 8397
• Email: [email protected]

Submission address

Department of Land Reform and Rural Development

Acquisition Management (Quotation Box)

600 Lillian Ngoyi Street

Berea Park

Pretoria Central

Head office address

Chief Directorate: Integrated Spatial Planning

Private Bag X833

Pretoria, 0001

600 Lillian Ngoyi Street

Pretoria, 0002

Submission method: physical deposit into the quotation box only.

Submission address:

Department of Land Reform and Rural Development

Acquisition Management (Quotation Box)

600 Lillian Ngoyi Street

Berea Park

Pretoria Central

Closing time: 11:00 on 29 October 2026.

Packaging: sealed envelope marked with the description and file number.

Format: complete the official forms as issued; do not retype them.

Returnable documents:

• Quotation or proposal.
• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 3.1 (Pricing Schedule): firm pricing for the services offered.
• SBD 4 (Declaration of Interest): discloses state employment or connections to the department.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• Tax Compliance Certificate or SARS TCS PIN.
• CIPS and a copy of the bidder's identity document.
• Latest full CSD report.

Disqualification risks:

• Late delivery, regardless of reason.
• Deposit anywhere other than the designated quotation box.
• Any required document omitted or not completed in detail.
• Bids from persons in the service of the state, or companies whose directors are state employees.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Preference point system: 80/20.

Points allocation:

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring: Ps = 80(1 - (Pt - Pmin) / Pmin), where Pt is the bid price and Pmin is the lowest acceptable bid.

Specific goals: points are awarded only where the bidder claims them on the correct SBD 6.1 form and submits the supporting proof. Failure to claim, incomplete completion of the claim table, or a calculation error means no specific-goal points are awarded.

Sub-contracting: a bidder intending to sub-contract more than 25% of the contract value to an enterprise that does not qualify for the same or more equity-ownership points forfeits HDI preference points. A bidder awarded on HDI preference may not sub-contract more than 25% of contract value to a non-HDI or lower-scoring enterprise.

Consortia and joint ventures may claim specific-goal points based on the share of contract value their members manage or execute.

Service required: review the Guidelines for the development of Land Reform and Rural Development Spatial Targeting Plans (LRRDSTP) at municipal level.

Contract period: five (5) months.

Context: the Department of Land Reform and Rural Development was established in the 7th Administration after the 2024 national and provincial elections, following the split of the former Department of Agriculture, Land Reform and Rural Development into the Department of Agriculture and the Department of Land Reform and Rural Development.

Background: the former Department of Rural Development and Land Reform commissioned District Rural Development Plans (DRDPs) Guidelines in 2014, aimed at the most impoverished districts; the current review must align with the new department's policies, legislation, frameworks and plans.

Deliverable: reviewed LRRDSTP development guidelines for use by municipalities.

The purchaser may inspect the supplier's records relating to performance and have them audited by auditors it appoints. Contract documents and information supplied by the purchaser may not be disclosed or used for any purpose other than performing the contract without prior written consent, and must be returned on completion if requested.

Pricing: firm prices submitted on the official SBD 3.1 pricing schedule; quoted prices may not vary except where a price adjustment is authorised.

Payment: within 30 days of receipt of a valid invoice, supported by a delivery note and fulfilment of other contractual obligations; payment in Rand unless otherwise stipulated.

Performance security: the successful bidder must furnish performance security within 30 days of notification of award, in the amount stated in the Special Conditions of Contract, by bank guarantee, irrevocable letter of credit, or cashier's or certified cheque. It is released within 30 days after completion of performance obligations.

Penalties: late delivery or non-performance attracts a deduction calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.

No bid security amount is stated in the document.

CSD registration: bidders must be registered on the Central Supplier Database and submit the latest full CSD report; where no SARS TCS PIN is available, a CSD number must be provided.

Tax compliance: submit a SARS Tax Compliance Status PIN or a printed TCS certificate. Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number. No contract will be awarded to a bidder whose tax matters are not in order.

State employment: bids will not be considered from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.

Restricted suppliers: persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-BBEE and preference: preference points are claimed on SBD 6.1 under the 80/20 system; supporting proof of the claimed specific goals must accompany the bid.

Returnable forms: SBD 1, SBD 3.1, SBD 4 and SBD 6.1, plus CIPS, a copy of the identity document and the CSD report.

No CIDB grading or local-content percentage is required for this appointment.

The General Conditions of Contract (GCC, revised July 2010) form part of the bid documents and may not be amended. Special Conditions of Contract, if issued, supplement the GCC and prevail where they conflict.

Key obligations:

• Performance security: furnish within 30 days of award notification, in the amount stated in the Special Conditions of Contract; released within 30 days after completion of performance obligations.
• Payment: within 30 days of a valid invoice; payment in Rand unless otherwise stipulated.
• Prices: fixed as quoted, with no variation except authorised adjustments.
• Assignment and sub-contracting: no assignment without the purchaser's written consent; all sub-contracts must be notified in writing.
• Delays: the supplier must notify the purchaser in writing of any delay, its likely duration and cause; penalties apply for late performance.
• Penalties: deducted at the current prime interest rate for each day of delay.
• Termination: permitted for default, insolvency, or corrupt or fraudulent practices; a restriction from doing business with the public sector of up to 10 years may follow.
• Force majeure: relieves the supplier of liability for delay or non-performance caused by unforeseeable events beyond its control.
• Disputes: amicable resolution first, then mediation, then a South African court.
• Liability: indirect and consequential losses excluded; aggregate liability capped at the contract price, except for repair or replacement of defective equipment.
• Governing law: South African law; contract and correspondence in English.
• Taxes: the supplier is responsible for taxes, duties and licence fees until delivery.
• Restrictive practices: collusive bidding is prohibited and may be referred to the Competition Commission.

Bids must be deposited only into the designated quotation box at 600 Lillian Ngoyi Street, Berea Park, Pretoria Central.

Bids must be submitted on the official forms as issued and may not be retyped.

Bids must be delivered in a sealed envelope marked with the description and file number.

Bidders are responsible for delivering to the correct address in time; late bids are not accepted.

Failure to comply with the submission requirements disqualifies the bid.

Preference point system: 80/20.

Price: maximum 80 points, calculated as Ps = 80(1 - (Pt - Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable bid.

Specific goals: maximum 20 points, awarded only where claimed on the correct SBD 6.1 form with supporting proof. No points are awarded where the claim is omitted, the claim table is incomplete, or the calculation is wrong.

Sub-contracting: more than 25% of contract value sub-contracted to an enterprise not qualifying for the same or more equity-ownership points forfeits HDI preference points; a bidder awarded on HDI preference may not sub-contract more than 25% of contract value to a non-HDI or lower-scoring enterprise.

Consortia and joint ventures may claim specific-goal points based on the share of contract value their members manage or execute.