What are the submission requirements for this tender (Ref: 6000008288)?

• Submit your bid electronically by email only to: quotations@aemfc.co.za. • Closing date: 16 July 2026 at 12:00 PM. Late submissions will be disqualified. • You must use the official bid forms provided; do not retype them. • All returnable documents must be signed and dated on each page. • Mandatory documents to submit include: SBD 1 Form and Pricing Schedule. • Failure to submit mandatory documents by the deadline results in disqualification. • Submit at least one day before closing to avoid technical issues; AEMFC is not liable for internet problems. • The bid must remain valid for 60 business days from the closing date.

How will bids be evaluated?

{ "mandatory": [ "Registration on **National Treasury’s Central Supplier Database (CSD)** (except foreign bidders with no RSA entity).", "**Tax compliance**: Valid TCS/PIN from SARS (all consortium members must comply).", "**B-BBEE compliance**: Valid certificate or sworn affidavit (EMEs/QSEs).", "Submission of **all mandatory returnable documents** by the deadline.", "Bid validity period of **60 business days** from closing date." ], "technical": [ "Minimum **1 year of experience** in water quality analytical services for the mining industry (higher experience scores more points).", "Supervisor/project leader must have **>1 year experience** in water monitoring and **SACNASP registration** (Environmental Management or equivalent).", "Samplers must have **proven competency** (CVs required).", "Laboratory must be **SANAS-accredited** (certificate required)." ], "disqualificationTriggers": [ "Late or incorrectly submitted bids.", "Missing mandatory documents (e.g., SBD 1, pricing schedule, tax clearance).", "Non-compliance with B-BBEE or CSD requirements.", "Collusion or corruption (listed on Bid Defaulters Register).", "Failure to disclose conflicts of interest (SBD 4)." ] }

What are the technical specifications?

• Scope: Provide water quality analytical services for AEMFC for 12 months. • All analysis must be performed at a SANAS-accredited laboratory. • Services include: - Quarterly chemical and hydrocarbons analysis for 15 groundwater points. - Monthly chemical and hydrocarbons analysis for 15 surface water points. - Monthly bacteriological analysis for 1 sewage effluent water point. - Full SANAS 0241 analysis of drinking water for 7 points. • You must supply clean sample bottles for chemical and hydrocarbons samples. • Submit updated monthly reports in spreadsheet and Word/PDF formats, showing sample time and date. • Reports must be interpreted by a qualified and registered specialist. • Attend quarterly contractor meetings during the contract. • Analytical parameters include chemical parameters (e.g., alkalinity, pH, metals) and hydrocarbons (B3TEX, BTH). • Services are to be performed at AEMFC's Vlakfontein Mine in Mpumalanga and align with operational schedules.

What financial requirements apply to bidders?

• Submit pricing strictly using the provided Pricing Schedule format; deviations may render bid non-responsive. • Prices must be quoted in South African Rand, inclusive of VAT. • The bid estimated value is below R50,000,000 (all taxes included). • The 80/20 preference point system applies (80 points for price, 20 for specific goals). • AEMFC may negotiate market-related prices with the top-scoring bidders if initial prices are not market-related. • No disbursements not specifically priced for will be accepted. • Bid must be valid for 60 business days from closing date. • Ensure your Price Schedule is fully completed; incomplete schedules fail substantive responsiveness check.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the National Treasury Central Supplier Database (CSD) is required before bid submission. Foreign suppliers without a local entity are exempt. • Submit proof of CSD registration (certificate or detailed report not older than one month). • Tax Compliance: Provide your SARS Tax Compliance Status PIN or a printed TCS certificate. Consortia/joint ventures must submit separate proof for each party. • B-BBEE Compliance: Submit a valid B-BBEE certificate or sworn affidavit to qualify for preference points. Failure results in zero points for Specific Goals. • Submit SBD 4 Declaration of Interest and SBD 6.1 B-BBEE Preference Claim Form as essential returnable documents. • Compliance with all applicable laws and regulations is required for the successful bidder. • Bidders listed on the register of bid defaulters or found colluding will be disqualified.

What are the important dates and deadlines for this tender?

• Closing date and time: 16 July 2026 at 12:00 PM. • Clarification enquiries deadline: 09 July 2026 at 12:00 PM (send to rfq.enquiry@aemfc.co.za). • No briefing session or site visit is applicable.

Who should be contacted for queries about this tender?

• For bid submission and queries: Email quotations@aemfc.co.za. • For technical and bidding procedure enquiries: Contact Bulelwa Mabena. - Email: bulelwas@aemfc.co.za - Telephone: 010 010 6100 • For clarification enquiries before closing: Email rfq.enquiry@aemfc.co.za. • Fraud and ethics hotline: Toll-free 0800 333 118, email aemfc@thehotline.co.za.

AEMFC Water Quality Analytical Services Tender National

RFQAPPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdfReview complete

Description

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf

AEMFC is a state-owned mining company focused on coal mining for electricity generation and securing energy resources.
The Vlakfontein opencast coal mine is located near Ogies, Mpumalanga, with head office in Johannesburg.
This tender is for appointing a service provider to deliver water quality analytical services for a 12-month period.

Important Dates

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf (RFQ)

Closing date and time: 16 July 2026 at 12:00 PM.
Clarification enquiries deadline: 09 July 2026 at 12:00 PM (send to [email protected]).
No briefing session or site visit is applicable.

Contact Information

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf (RFQ)

For bid submission and queries: Email [email protected].
For technical and bidding procedure enquiries: Contact Bulelwa Mabena.
Email: [email protected]
Telephone: 010 010 6100
For clarification enquiries before closing: Email [email protected].
Fraud and ethics hotline: Toll-free 0800 333 118, email [email protected].

Submission Guidelines

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf (RFQ)

Submit your bid electronically by email only to: [email protected].
Closing date: 16 July 2026 at 12:00 PM. Late submissions will be disqualified.
You must use the official bid forms provided; do not retype them.
All returnable documents must be signed and dated on each page.
Mandatory documents to submit include: SBD 1 Form and Pricing Schedule.
Failure to submit mandatory documents by the deadline results in disqualification.
Submit at least one day before closing to avoid technical issues; AEMFC is not liable for internet problems.
The bid must remain valid for 60 business days from the closing date.

Evaluation Criteria

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf (RFQ)

Mandatory

Registration on **National Treasury’s Central Supplier Database (CSD)** (except foreign bidders with no RSA entity).
**Tax compliance**: Valid TCS/PIN from SARS (all consortium members must comply).
**B-BBEE compliance**: Valid certificate or sworn affidavit (EMEs/QSEs).
Submission of **all mandatory returnable documents** by the deadline.
Bid validity period of **60 business days** from closing date.

Technical

Minimum **1 year of experience** in water quality analytical services for the mining industry (higher experience scores more points).
Supervisor/project leader must have **>1 year experience** in water monitoring and **SACNASP registration** (Environmental Management or equivalent).
Samplers must have **proven competency** (CVs required).
Laboratory must be **SANAS-accredited** (certificate required).

Disqualification Triggers

Technical Specifications

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf (RFQ)

Scope: Provide water quality analytical services for AEMFC for 12 months.
All analysis must be performed at a SANAS-accredited laboratory.
Services include:
Quarterly chemical and hydrocarbons analysis for 15 groundwater points.
Monthly chemical and hydrocarbons analysis for 15 surface water points.
Monthly bacteriological analysis for 1 sewage effluent water point.
Full SANAS 0241 analysis of drinking water for 7 points.
You must supply clean sample bottles for chemical and hydrocarbons samples.
Submit updated monthly reports in spreadsheet and Word/PDF formats, showing sample time and date.
Reports must be interpreted by a qualified and registered specialist.
Attend quarterly contractor meetings during the contract.
Analytical parameters include chemical parameters (e.g., alkalinity, pH, metals) and hydrocarbons (B3TEX, BTH).
Services are to be performed at AEMFC's Vlakfontein Mine in Mpumalanga and align with operational schedules.

Experience & Qualifications

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf

Company must demonstrate experience in water quality analytical services for mining: over 4 years (30 points), 3-4 years (20), 1-2 years (10), less than 1 year (0). Provide signed, contactable reference letters.
Supervisor/project leader requires over 4 years experience (20 points), 3-4 years (10), 1-2 years (5), less than 1 year (0). Submit CV showing experience and skills.
Supervisor should have Environmental Management qualification with SACNASP registration (20 points) or equivalent without registration (10 points).
Samplers require over 4 years experience (15 points), 3-4 years (10), 1-2 years (5), less than 1 year (0). Submit CVs showing experience and qualifications.

Pricing Schedule

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf

Complete the Pricing Schedule table with deliverables, quantities, unit prices, and totals.
Items include monthly water monitoring for 15 groundwater and 15 surface water points, monthly reporting, quarterly meetings, monthly bacteriological analysis, monthly SANAS 0241 drinking water analysis, and ad-hoc services.
Prices must be in ZAR inclusive of VAT.
Deviation from the prescribed pricing format may result in bid being non-responsive.

Financial Requirements

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf (RFQ)

Submit pricing strictly using the provided Pricing Schedule format; deviations may render bid non-responsive.
Prices must be quoted in South African Rand, inclusive of VAT.
The bid estimated value is below R50,000,000 (all taxes included).
The 80/20 preference point system applies (80 points for price, 20 for specific goals).
AEMFC may negotiate market-related prices with the top-scoring bidders if initial prices are not market-related.
No disbursements not specifically priced for will be accepted.
Bid must be valid for 60 business days from closing date.
Ensure your Price Schedule is fully completed; incomplete schedules fail substantive responsiveness check.

Compliance Requirements

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf (RFQ)

Mandatory registration on the National Treasury Central Supplier Database (CSD) is required before bid submission. Foreign suppliers without a local entity are exempt.
Submit proof of CSD registration (certificate or detailed report not older than one month).
Tax Compliance: Provide your SARS Tax Compliance Status PIN or a printed TCS certificate. Consortia/joint ventures must submit separate proof for each party.
B-BBEE Compliance: Submit a valid B-BBEE certificate or sworn affidavit to qualify for preference points. Failure results in zero points for Specific Goals.
Submit SBD 4 Declaration of Interest and SBD 6.1 B-BBEE Preference Claim Form as essential returnable documents.
Compliance with all applicable laws and regulations is required for the successful bidder.
Bidders listed on the register of bid defaulters or found colluding will be disqualified.

Contractual Terms

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf

Bid validity period: 60 business days from closing date.
AEMFC reserves rights to cancel, modify, split awards, or negotiate post-bid.
Confidentiality of RFQ and contract information is required.
Legal review of proposals may occur; material deviations from standard terms could cause disqualification.
Contract duration: 12 months.

Section

Source: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE WATER QUALITY ANALYTICAL SERVICES ADVERT.pdf

Evaluation is staged: administrative check, substantive check, then scoring.
Price score formula: Ps = 80
(1 - (Pt - Pmin) / Pmin).
Technical criteria weighted scores: company experience (30), supervisor experience (20), supervisor qualifications (20), sampler competency (15), SANAS accreditation (15). Minimum qualifying score is 75.
Specific Goals (20 points) for B-BBEE and location preferences.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Mine Health and Safety Act

Act 29 of 1996

high

Relevant to mining and quarrying services where mine health and safety duties may apply.

Relevant because this tender appears to involve mining, minerals, quarrying, exploration, or regulated mining services.

National Environmental Management Act (NEMA)

Act 107 of 1998

high

Water quality analytical services for aemfc – 12-Month contract

Water quality analytical services for aemfc – 12-Month contract

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Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Mine Health and Safety Act

National Environmental Management Act (NEMA)

African Exploration Mining and Finance Corporation Soc Ltd

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