Supply, delivery, installation, testing and commissioning of a 75-inch v6 classic series interactive touch screen display system for abaqulusi local municipality

• Closing date: 05 August 2026.
• Closing time: 12:00.
• Tender documents available from: 21 July 2026.
• Tender validity period: 90 days after closing date.
• Delivery/installation period: From 01 July 2026 to 30 August 2026.

• For bidding procedure enquiries: Contact Mr S Mdlalose at telephone 034 9822 133 extension 3306, fax 034 9821 939, email [email protected].
• For technical information: Contact Ms PH Nxumalo at telephone 034 9822 133 extension 2284, fax 034 9821 939, email [email protected].
• For SCM enquiries: Contact Supply Chain Management office at [email protected] or telephone 034 9822133 extension 2277.
• Submission address: Bid box at AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

• Submit bids by the stipulated closing date and time: 05 August 2026 at 12:00.
• Bids must be delivered to the bid box at AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100 (ground floor).
• Use the official tender documents provided; do not retype them.
• Tender documents can be self-downloaded from the E-tender Portal (www.e-tenders.gov.za) from 21 July 2026.
• A non-refundable bid fee of R 2000.00 is payable to AbaQulusi Municipality. For electronic copies, an administration cost of R 1500.00 applies. Proof of payment is required.
• Submit a fully completed tender document, including all Municipal Bidding Documents (MBDs). Incomplete documents will lead to disqualification.
• Late bids will not be accepted.
• The tender is valid for 90 days after the closing date.

Must be registered on Central Supplier Database (CSD). Tax matters must be compliant (SARS PIN/TCS/CSD number). Not in service of the state (or have directors/shareholders who are). Must submit all required MBD forms fully completed. Foreign suppliers must complete Part B:3 questionnaire. Must achieve minimum 70/100 functionality score. Must provide manufacturer authorization and proof of installation capability.

• Scope: Supply, delivery, installation, testing and commissioning of one V6 Classic Series 75-inch Interactive Touch Screen Display System with built-in camera, microphone, speakers, and wireless screen sharing capability.
• Location: Technical Services Director's Office, 112 Mason Street, Vryheid 3100.
• Minimum technical specifications:

• Product Type: V6 Classic Series Interactive Touch Screen.
• Screen Size: Minimum 75 inches.
• Display Resolution: 4K UHD (3840 x 2160).
• Touch Technology: Multi-touch interactive capability with minimum 20 touch points.
• Operating System: Android or equivalent.
• Built-in HD or 4K camera, array microphone, and stereo speakers.
• Connectivity: HDMI, USB, LAN, Wi-Fi.
• Wireless screen sharing supporting Windows, Android, and iOS.
• Mounting: Wall mount or mobile stand.
• Power Supply: 220V – 240V AC.
• Warranty: Minimum 12 months.

• Installation requirements: Contractor must conduct site inspection, verify wall integrity, ensure proper cable routing, comply with Occupational Health and Safety requirements, and minimize disruption.
• Contractor must provide: Company registration documents, valid tax clearance/PIN, proof of relevant experience, reference letters, proof of electrical competency (if applicable), manufacturer authorization, proof of warranty support, and public liability insurance (if applicable).

• Bidders must submit a detailed methodology and implementation plan for the installation, configuration, and commissioning.
• The methodology is evaluated under 'Methodology and Implementation Plan' with 10 points available.
• Scoring: Comprehensive programme=10 points, acceptable=7 points, basic=3 points, none=0 points.
• The plan should cover project schedule, commissioning approach, and delivery program.

• Bidders must provide proof of relevant experience, including reference letters from similar interactive screen installation projects.
• Relevant experience is evaluated under 'Relevant Experience' with 20 points available.
• Scoring: 5+ similar projects=20 points, 3-4 projects=15 points, 1-2 projects=10 points, none=0 points.
• Technical personnel qualifications are evaluated under 'Technical Capability' with 20 points available.
• Scoring based on team composition: certified installers with relevant ICT/engineering qualifications=20 points, supervisor with >5 years experience=15 points, supervisor with <5 years experience=5 points, no capability=0 points.
• Attach CVs of the team to support claims.

• The contractor must ensure all supplied equipment is new, unused, and complies with manufacturer standards.
• Installation must comply with applicable standards.
• All systems must operate correctly before handover, with defective equipment replaced immediately.
• Project completion requires successful installation, testing, commissioning, user training, submission of warranty documentation and operating manuals, and municipal sign-off.
• The delivery/installation period is from 01 July 2026 to 30 August 2026.
• Payment is made upon successful delivery, installation, testing/commissioning, invoice submission, and municipal approval.
• A detailed Bill of Quantities (BOQ) must be completed, including all costs and VAT separately.

• Payment terms: Payment made upon successful delivery, installation, testing and commissioning, submission of invoice, and municipal approval.
• Pricing: Include all costs (labour, materials, transportation, equipment) in the Bill of Quantities (BOQ). VAT must be shown separately at 15%.
• Prices must remain fixed for the contract duration with no hidden costs.
• A Bill of Quantities is provided in the tender document for bidders to complete.

• Tax Compliance: Submit a valid original Tax Clearance Certificate (TCC) or SARS PIN. For consortia/joint ventures, each party must submit separately. Foreign suppliers must complete a questionnaire.
• Central Supplier Database (CSD): Bidders must be registered on the CSD. Provide a detailed CSD registration report.
• B-BBEE: Submit a certified B-BBEE certificate from a registered accountant or an original sworn affidavit. Preference points for specific goals are allocated based on HDI equity ownership.
• Company Registration: Submit valid company registration documents.
• Experience: Provide proof of relevant experience and reference letters.
• Additional Documents: Submit certified copies of ID documents for directors/owners, and a certified current municipal account (water/electricity/rates) not older than three months or a lease agreement.
• State Employees: No bids accepted from persons in the service of the state, their relatives, or entities where they have an interest. A Declaration of Interest (MBD4) must be completed.
• If tender value exceeds R10 million, submit audited three-year Annual Financial Statements.

• The contractor must comply with the Occupational Health and Safety Act requirements.
• Provide personal protective equipment for workers.
• Ensure safe installation practices and maintain a safe working environment.
• Protect municipal property during installation.
• Conduct a site inspection prior to installation to verify wall structural integrity and ensure adequate power supply.
• Ensure proper cable routing and clean work areas after installation.

• The successful bidder must sign a written contract form (MBD7).
• The tender is subject to the Preferential Procurement Policy Framework Act, General Conditions of Contract (GCC), and any special conditions.
• The municipality reserves the right to accept or reject any tender, in whole or in part, without giving reasons.
• The contractor is responsible for any damage caused during installation.
• Equipment remains the contractor's responsibility until handover.
• Quantities may vary based on municipal requirements.
• All work must meet acceptable industry standards.
• The tender is valid for 90 days after closing.

• Evaluation is conducted in three stages: Administrative Compliance, Functionality Evaluation, and Price and Preference Evaluation.
• Functionality evaluation criteria and points:

• Relevant Experience (20 points): Scored based on number of similar projects completed (5+ projects=20, 3-4=15, 1-2=10, none=0).
• Technical Capability (20 points): Scored based on qualifications and experience of technical team (certified installers with relevant ICT/engineering qualifications=20, adequate team with supervisor having >5 years experience=15, limited capacity with supervisor having <5 years=5, no capability=0).
• Product Compliance (25 points): Scored based on compliance with technical specifications (full compliance and exceeds=25, full compliance=20, partial=10, non-compliant=0).
• Warranty and Support (15 points): Scored based on warranty period and support (exceeds 24 months with local support=15, 12-24 months=10, limited=5, none=0).
• Methodology and Implementation Plan (10 points): Scored based on detail of methodology (comprehensive=10, acceptable=7, basic=3, none=0).
• Reference Projects (10 points): Scored based on number of reference letters (5+=10, 3-4=7, 1-2=4, none=0).

• Minimum qualifying score for functionality is 70 points.