Supply, delivery, installation, testing and commissioning of a 75-inch interactive touch screen display system for abaqulusi local municipality

• Closing date: 05 August 2026.
• Closing time: 12:00.
• Tender documents available from: 21 July 2026.
• Tender validity period: 90 days after closing date.
• Delivery/installation period: From 01 July 2026 to 30 August 2026.

• For bidding procedure enquiries: Contact Mr S Mdlalose at telephone 034 9822 133 extension 3306, fax 034 9821 939, email [email protected].
• For technical information: Contact Ms PH Nxumalo at telephone 034 9822 133 extension 2284, fax 034 9821 939, email [email protected].
• For SCM enquiries: Contact Supply Chain Management office at [email protected] or telephone 034 9822133 extension 2277.
• Submission address: Bid box at AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

• Submit bids by the stipulated closing date and time: 05 August 2026 at 12:00.
• Bids must be delivered to the bid box at AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100 (ground floor).
• Use the official tender documents provided; do not retype them.
• Tender documents can be self-downloaded from the E-tender Portal (www.e-tenders.gov.za) from 21 July 2026.
• A non-refundable bid fee of R 2000.00 is payable to AbaQulusi Municipality. For electronic copies, an administration cost of R 1500.00 applies. Proof of payment is required.
• Submit a fully completed tender document, including all Municipal Bidding Documents (MBDs). Incomplete documents will lead to disqualification.
• Late bids will not be accepted.
• The tender is valid for 90 days after the closing date.

❖ Central Supplier Data base registration report (Detailed)to claim special goals

❖ Valid copy of company registration document

❖ IF above R10m, an audited three-year AFS must be provided

❖ SARS PIN or Tax Clearance certificate must be submitted

❖ Certified B- BBEE Certificate from registered accountant is required or original Sworn

Must be registered on Central Supplier Database (CSD). Tax matters must be compliant (SARS PIN/TCS/CSD number). Not in service of the state (or have directors/shareholders who are). Must submit all required MBD forms fully completed. Foreign suppliers must complete Part B:3 questionnaire. Must achieve minimum 70/100 functionality score. Must provide manufacturer authorization and proof of installation capability.

• Scope: Supply, delivery, installation, testing and commissioning of one V6 Classic Series 75-inch Interactive Touch Screen Display System with built-in camera, microphone, speakers, and wireless screen sharing capability.
• Location: Technical Services Director's Office, 112 Mason Street, Vryheid 3100.
• Minimum technical specifications:

• Product Type: V6 Classic Series Interactive Touch Screen.
• Screen Size: Minimum 75 inches.
• Display Resolution: 4K UHD (3840 x 2160).
• Touch Technology: Multi-touch interactive capability with minimum 20 touch points.
• Operating System: Android or equivalent.
• Built-in HD or 4K camera, array microphone, and stereo speakers.
• Connectivity: HDMI, USB, LAN, Wi-Fi.
• Wireless screen sharing supporting Windows, Android, and iOS.
• Mounting: Wall mount or mobile stand.
• Power Supply: 220V – 240V AC.
• Warranty: Minimum 12 months.

• Installation requirements: Contractor must conduct site inspection, verify wall integrity, ensure proper cable routing, comply with Occupational Health and Safety requirements, and minimize disruption.
• Contractor must provide: Company registration documents, valid tax clearance/PIN, proof of relevant experience, reference letters, proof of electrical competency (if applicable), manufacturer authorization, proof of warranty support, and public liability insurance (if applicable).

• Bidders must submit a detailed methodology and implementation plan for the installation, configuration, and commissioning.
• The methodology is evaluated under 'Methodology and Implementation Plan' with 10 points available.
• Scoring: Comprehensive programme=10 points, acceptable=7 points, basic=3 points, none=0 points.
• The plan should cover project schedule, commissioning approach, and delivery program.

• Bidders must provide proof of relevant experience, including reference letters from similar interactive screen installation projects.
• Relevant experience is evaluated under 'Relevant Experience' with 20 points available.
• Scoring: 5+ similar projects=20 points, 3-4 projects=15 points, 1-2 projects=10 points, none=0 points.
• Technical personnel qualifications are evaluated under 'Technical Capability' with 20 points available.
• Scoring based on team composition: certified installers with relevant ICT/engineering qualifications=20 points, supervisor with >5 years experience=15 points, supervisor with <5 years experience=5 points, no capability=0 points.
• Attach CVs of the team to support claims.

• The contractor must ensure all supplied equipment is new, unused, and complies with manufacturer standards.
• Installation must comply with applicable standards.
• All systems must operate correctly before handover, with defective equipment replaced immediately.
• Project completion requires successful installation, testing, commissioning, user training, submission of warranty documentation and operating manuals, and municipal sign-off.
• The delivery/installation period is from 01 July 2026 to 30 August 2026.
• Payment is made upon successful delivery, installation, testing/commissioning, invoice submission, and municipal approval.
• A detailed Bill of Quantities (BOQ) must be completed, including all costs and VAT separately.

interactive touch screen system within the period commencing 01 July 2026 and ending 30

August 2026.

8 Delivery and Transportation Sum 1

9 Installation and Mounting Sum 1

10 Electrical and Data Cabling Sum 1

15 Site Cleanup and Handover Sum 1

• Include all applicable costs;

• Include labour, materials, transportation and equipment;

• Include VAT separately;

• Ensure prices remain fixed for the contract duration;

• Ensure no hidden costs apply.

• Payment terms: Payment made upon successful delivery, installation, testing and commissioning, submission of invoice, and municipal approval.
• Pricing: Include all costs (labour, materials, transportation, equipment) in the Bill of Quantities (BOQ). VAT must be shown separately at 15%.
• Prices must remain fixed for the contract duration with no hidden costs.
• A Bill of Quantities is provided in the tender document for bidders to complete.

• Tax Compliance: Submit a valid original Tax Clearance Certificate (TCC) or SARS PIN. For consortia/joint ventures, each party must submit separately. Foreign suppliers must complete a questionnaire.
• Central Supplier Database (CSD): Bidders must be registered on the CSD. Provide a detailed CSD registration report.
• B-BBEE: Submit a certified B-BBEE certificate from a registered accountant or an original sworn affidavit. Preference points for specific goals are allocated based on HDI equity ownership.
• Company Registration: Submit valid company registration documents.
• Experience: Provide proof of relevant experience and reference letters.
• Additional Documents: Submit certified copies of ID documents for directors/owners, and a certified current municipal account (water/electricity/rates) not older than three months or a lease agreement.
• State Employees: No bids accepted from persons in the service of the state, their relatives, or entities where they have an interest. A Declaration of Interest (MBD4) must be completed.
• If tender value exceeds R10 million, submit audited three-year Annual Financial Statements.

Mbd 6.1

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point

system.

b) The applicable preference point system for this tender is the 80/20 preference point

system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The

lowest/ highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

in any manner required by the organ of state.

(a) “tender” means a written offer in the form determined by an organ of state in response to

an invitation to provide goods or services through price quotations, competitive tendering

process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by

an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ

of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender

will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Preferential points bids not exceeding 50 000000: 80/20

HDI equity =20 20

100% HDI w=equity 20

Between 75% and 99% HDI equity 15

Between 50 % and 74 % 10

Less than 50 % 0

Total special goals 20 points

• The contractor must comply with the Occupational Health and Safety Act requirements.
• Provide personal protective equipment for workers.
• Ensure safe installation practices and maintain a safe working environment.
• Protect municipal property during installation.
• Conduct a site inspection prior to installation to verify wall structural integrity and ensure adequate power supply.
• Ensure proper cable routing and clean work areas after installation.

• The successful bidder must sign a written contract form (MBD7).
• The tender is subject to the Preferential Procurement Policy Framework Act, General Conditions of Contract (GCC), and any special conditions.
• The municipality reserves the right to accept or reject any tender, in whole or in part, without giving reasons.
• The contractor is responsible for any damage caused during installation.
• Equipment remains the contractor's responsibility until handover.
• Quantities may vary based on municipal requirements.
• All work must meet acceptable industry standards.
• The tender is valid for 90 days after closing.

Tender documents will be self-downloaded from E-tender Portal (www.e-tenders.gov.za) as from

the 21 of July 2026.

A non-refundable bid fee of R 2000.00 is payable in favour of AbaQulusi Municipality, and

electronic copies, i.e. Bidder print the document on their own, only administration cost is payable

of R 1500.00, Proof of payment will be required during the collection and submission of the

tender document.

Acceptable Bid will be initially evaluated base on price on the basis of 80 points financial offer

and 20 points for Specific Goals. After the closing date the Tender will be valid for 90 days.

marked “SUPPLY AND DELIVERY, INSTALLATION, TOUCH SMART SCREEN DISPLAY SYSTEM. Tender NO:

8/2/1/628”, must be deposited in the tender box at ground floor, AbaQulusi Local Municipality,

corner of high and Mark Street Vryheid 3100 by not later than 05 August 2026, at 12h00.

accept any bid or part thereof.

❖ No awards will be made to a person, who is not registered on the Central Supplier Data

base

❖ No awards will be made to a person, who is in the service of the state

❖ No awards will be made to a person, if that person is not a natural person, of which any

director, manager, principal shareholder or stakeholder is a person in the service of the

state, and / or

❖ No awards will be made to a person, who is an advisor or consultant contracted with the

❖ Fill in all the Municipal Bidding Documents (MBD’S) failure to do so will automatically

disqualify.

❖ Fully Completed all the MBD’S on the tender document

❖ Fully completed tender document (bidder will be disqualified for incomplete document)

❖ Service Providers should be on Municipal Data Base if not please collect data base forms

at SCM Office or down load them from Municipal website (www.abaqulusi.gov.za) and

submit them with your bid document.

❖ Late bids will not be accepted,

❖ The tender will be valid for a period of 90 days after the closing date

❖ The tender must only be submitted on the documentation provided by Abaqulusi

Municipality (Original document)

❖ Failure to comply with these conditions will result in immediate disqualification of the

bid.

to reject any bid or to accept a part of it. The municipality does not bind itself to accept the lowest

bid or ward a contract to the bidder scoring the highest number of points.

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations the general conditions of contract (gcc) and, if

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes

NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

• Evaluation is conducted in three stages: Administrative Compliance, Functionality Evaluation, and Price and Preference Evaluation.
• Functionality evaluation criteria and points:

• Relevant Experience (20 points): Scored based on number of similar projects completed (5+ projects=20, 3-4=15, 1-2=10, none=0).
• Technical Capability (20 points): Scored based on qualifications and experience of technical team (certified installers with relevant ICT/engineering qualifications=20, adequate team with supervisor having >5 years experience=15, limited capacity with supervisor having <5 years=5, no capability=0).
• Product Compliance (25 points): Scored based on compliance with technical specifications (full compliance and exceeds=25, full compliance=20, partial=10, non-compliant=0).
• Warranty and Support (15 points): Scored based on warranty period and support (exceeds 24 months with local support=15, 12-24 months=10, limited=5, none=0).
• Methodology and Implementation Plan (10 points): Scored based on detail of methodology (comprehensive=10, acceptable=7, basic=3, none=0).
• Reference Projects (10 points): Scored based on number of reference letters (5+=10, 3-4=7, 1-2=4, none=0).

• Minimum qualifying score for functionality is 70 points.