Supply and delivery of aluminium transformers stock items (36-Month contract)

Closing date: 18 November 2026 at 12:00.

Tender documents available for self-download from e-tender portal from 19 October 2026.

Bidding procedure enquiries:

• Contact: Mr N. Zulu
• Department: Finance (SCM)
• Email: [email protected]
• Telephone: 034 9822 133 x 2277
• Facsimile: 034 9821 939

Technical enquiries:

• Contact: Mdu Ntombela
• Department: Corporate Services
• Email: [email protected]
• Telephone: 034 9822 133
• Facsimile: 034 9821 939

General SCM enquiries: [email protected]

Submission address: Abaqulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

Submission method: sealed envelope deposited in the tender box at ground floor, Abaqulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

Envelope must be clearly marked: "SUPPLY AND DELIVERY OF ALUMINIUM TRANSFORMERS STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/664".

Bids must be submitted on the official forms provided (not re-typed) or online.

Bids must be valid for 90 days after closing date.

Returnable forms (all must be completed, signed and submitted):

• MBD 2: Tax Clearance Certificate requirements – original TCC must be submitted; certified copies not acceptable.
• MBD 3.1: Pricing Schedule – firm prices only.
• MBD 4: Declaration of Interest – discloses any connection to the state.
• MBD 6.1: Preference Points Claim – claims specific goals points.
• MBD 7.1: Form of Offer and Acceptance (Contract Form) – to be signed by successful bidder.
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.

Proof of payment of bid fee must be attached.

Disqualification risks:

• Late bids.
• Incomplete or unsigned MBDs.
• Failure to attach proof of payment.
• Submission on non-official forms.

Evaluation stages: completeness, responsiveness, functionality, then price and specific goals.

Preference point system: 80/20 (80 points price, 20 points specific goals).

Functionality scoring (maximum 60 points):

• Company experience: 0–1 appointment letters/orders = 5 points; 2–3 = 10 points; 4–5 = 20 points.
• SABS Approved Certificate: 20 points (certificate must be submitted, not a plan).
• Financial capability: 20 points based on bank rating: A = 20, B = 15, C = 10.

Specific goals (20 points):

• Previously disadvantaged individuals: 10 points.
• Empowerment of local based service providers: 10 points.

Failure to submit proof for specific goals means no points claimed for those goals.

Supply and delivery of aluminium transformers (11KV/420) stock items as per sizes, for a period of 36 months.

Items required (quantity 1 each):

• 16KVA transformer
• 25KVA transformer
• 50KVA transformer
• 100KVA transformer (two of these)
• 200KVA transformer

Delivery point: Abaqulusi Local Municipality, Vryheid.

All delivery costs must be included in the bid price.

Bidder must state brand and model, country of origin, compliance with specification, delivery period, and delivery basis.

Company experience: appointment letters or purchase orders for any supply and delivery of goods. Scoring: 0–1 letters = 5 points, 2–3 = 10 points, 4–5 = 20 points.

SABS approval certificate required.

Proof of bank rating (A, B, C) required.

Certified ID copies of directors and owners required.

Goods must comply with specifications; SABS approval certificate required.

Pricing schedule (MBD 3.1) – firm prices only. Items: 16KVA, 25KVA, 50KVA, 100KVA (x2), 200KVA transformers, quantity 1 each. Include unit price, escalation percentage for year 2 and year 3, sub-total, VAT, total. Offer valid 90 days. Delivery costs included. State brand/model, country of origin, compliance, delivery period, delivery basis.

Bid fee: non-refundable R2,000.00 payable in favour of Abaqulusi Municipality; if bidder prints document themselves, administration cost of R1,500.00.

Proof of payment required at collection and submission.

Bank details: FNB, Public Sector Managed Account, Account number 63102116646, Branch code 210554.

Pricing: firm prices only; non-firm prices (including exchange rate variations) not considered.

Offer valid for 90 days from closing date.

Escalation percentage for year 2 and year 3 to be stated.

Prices include all applicable taxes.

Mandatory registrations:

• Central Supplier Database (CSD) registration – detailed report required to claim special goals.
• Valid company registration document.
• SARS PIN or Tax Clearance Certificate (original, not certified copy).
• Certified B-BBEE certificate from a registered accountant, or original sworn affidavit from Commissioner of Oaths.
• Certified current account (water/electricity/rates) not older than three months, or lease agreement.
• Certified ID copies of directors and owners.
• SABS Approval Certificate.
• Proof of bank rating (A, B, C).
• Reference letters or purchase orders as proof of experience.

Disqualification conditions:

• Not registered on CSD.
• In service of the state, or any director/manager/principal shareholder/stakeholder in service of the state.
• Advisor or consultant contracted with the municipality.
• Listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters.
• Convicted of fraud or corruption in past five years.
• Owing municipal rates/taxes in arrears for more than three months.
• Tax non-compliance.

Preference points claimed under 80/20 system. Specific goals: previously disadvantaged individuals (10 points), empowerment of local based service providers (10 points). Proof required to claim points; failure to submit means no points. Municipality may require substantiation of claims.

Contract governed by General Conditions of Contract (GCC) and any special conditions.

Successful bidder must sign MBD 7 (Form of Offer and Acceptance).

Contract period: 36 months.

GCC covers payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes and duties.

Conditions: no awards to persons not on CSD, in service of state, or with directors/managers/principal shareholders/stakeholders in service of state, or advisors/consultants contracted with municipality. All MBDs must be completed in full – failure disqualifies. Tender document must be fully completed. Service providers should be on municipal database; if not, obtain forms from SCM office or website and submit with bid. Late bids not accepted. Bids must be on official documentation (original). Non-compliance leads to immediate disqualification.

Evaluation on completeness, responsiveness, functionality, then price and specific goals. 80/20 preference point system. Functionality: company experience (max 20), SABS certificate (20), financial capability (20). Specific goals: 20 points.