Roof leak remedial works at sabs east london office – RFQ 202110

Compulsory briefing: 30 October 2026 at 11:00, at 1A Teichmann Place, off Chester Road, Sunnyridge, East London, 5201.

Closing date and time: 06 November 2026 at 11:00. No late submissions accepted.

Compulsory Briefing: 1A Teichmann Place, off Chester Road, Sunnyridge, East London, 5201, on 30 October 2026 at 11h00am. Closing Date and Time: 06 November 2026 at 11:00 am. No late submissions will be accepted. Responses should be submitted via email ONLY to [email protected].

Enquiries:

• Contact: Lekgolo Lebepe (Procurement Specialist)
• Email: [email protected]
• Telephone: 012 428 6157

Submission: email to [email protected]

Briefing venue: 1A Teichmann Place, off Chester Road, Sunnyridge, East London, 5201

Submission method: email only, to [email protected]. No late submissions accepted; the bidder is responsible for ensuring the quotation arrives on time.

Returnable documents (all must be completed, signed and submitted with the quotation):

• CSD registration report (National Treasury Central Supplier Database).
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by an organ of state, relationships with procuring institution personnel, and all CSD-registered companies linked to directors. Failure to disclose all such companies leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.

Disqualification risks:

• Quotation not submitted on official company letterhead.
• Bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Contacting any SABS personnel other than the designated enquiry contact, or any canvassing.
• Late submission, regardless of reason.

Evaluation stages:

1. Mandatory requirements check (COIDA, CIDB grading, liability insurance).
2. Functionality evaluation (minimum threshold 70/100):

• Company Profile (40%): minimum 3 years' experience in similar services. Scoring: 0-1 years = 1, >2-3 years = 3, 4+ years = 5.
• Company Track Record (40%): contactable reference letters on company letterhead, not older than 5 years. Scoring: no or 1 reference = 1, 2 references = 2, 3 references = 3, 4 references = 4, 5 references = 5.
• Project Plan (10%): assessed on quality, feasibility, completeness, timeline, milestones, resource allocation, risk management, quality management, health & safety, site management, rubble removal. Scoring: no plan = 1, comprehensive and practical = 5.
• Workmanship Warranty (10%): signed letter confirming minimum 12-month workmanship warranty. Scoring: no warranty = 1, warranty provided = 5.

3. Preference points (80/20 system, 2022): 80 points for price, 20 points for specific goals (black ownership up to 10, black women ownership up to 6, ownership by persons living with disabilities up to 4).

Scope of work (roof leak remedial works at SABS East London office):

• Conduct comprehensive inspection and assessment of existing roof structure and affected areas to identify source and extent of water ingress and damage.
• Remove and replace damaged roofing materials, including waterproofing systems, fasteners, insulation, and associated components.
• Carry out roof sealing and waterproofing to prevent further water ingress and ensure long-term weather protection.
• Repair or replace damaged gutters, downpipes, rainwater outlets, and drainage systems.
• Ensure all works comply with applicable building regulations, safety standards, manufacturer specifications, and industry best practices.
• Provide all required labour, supervision, tools, equipment, scaffolding, lifting equipment, and materials.
• Maintain proper housekeeping and safe work practices throughout the project.
• Conduct water testing and final inspections to verify all leaks are resolved.
• Submit completion reports, warranties/guarantees for workmanship and materials, and relevant quality documentation.
• Minimise disruption to building occupants and operations.
• Waste removal.

Scope of work includes: comprehensive inspection and assessment of existing roof structure and affected areas; remove and replace damaged roofing materials including waterproofing systems, fasteners, insulation, and associated components; carry out roof sealing and waterproofing; repair or replace gutters, downpipes, rainwater outlets, and drainage systems; ensure compliance with building regulations, safety standards, manufacturer specifications, and industry best practices; provide all required labour, supervision, tools, equipment, scaffolding, lifting equipment, and materials; maintain proper housekeeping and safe work practices; conduct water testing and final inspections; submit completion reports, warranties/guarantees, and quality documentation; ensure minimal disruption to building occupants; waste removal.

Bidders must have relevant experience in providing similar services, with a minimum of 3 years' experience. A detailed company profile must be attached indicating years of experience. Bidders must submit contactable reference letters on company letterhead (not older than 5 years) from clients where similar services were rendered.

All remedial works must comply with applicable building regulations, safety standards, manufacturer specifications, and industry best practices. Upon completion, conduct water testing and final inspections to verify all leaks are resolved. Submit completion reports, warranties/guarantees for workmanship and materials, and relevant quality documentation.

Pricing structure: fixed costs with item numbers:

1. Remove old waterproofing
2. Clean roof surface
3. Apply new waterproofing
4. Waste removal
5. Safety File

Total, VAT, Grand Total.

Quotation should include rate per person, transportation cost (if applicable), disbursement, and fixed price. Where foreign currencies are involved, bidders should make provision for forward cover.

No advance or upfront payment will be made; payment only upon delivery of service/goods as agreed.

Liability insurance: minimum R500,000.00.

Mandatory requirements:

• Valid COIDA registration from the Department of Labour.
• CIDB grading of 3 GB or higher.
• Liability insurance of at least R500,000.00.

Required documents:

• CSD registration report.
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4 (Bidder's Disclosure).
• SBD 6.1 (Preference Points Claim).

Quotation must be on official company letterhead, otherwise disqualified.

The contractor shall ensure all work is completed safely, within agreed timelines, and in compliance with OHSA requirements and organizational procedures. Provide a Safety File as part of the pricing structure.

Waste removal is required as part of the scope of work.

The RFQ does not commit SABS to any course of action; SABS may reject any submission or select a bidder based on its own criteria. Nothing in this document constitutes a contract. SABS reserves the right to discontinue the RFQ evaluation process at any time and is not responsible for losses incurred. Quotation validity: 120 days from closing date, extendable by 60 days by written notice. SABS will not make advance payments; payment only upon delivery of service/goods. SABS is not responsible for bidder's costs in preparing/submitting quotations. SABS will not be bound by any legal or contractual terms included in the bidder's quotation.

Mandatory requirements: Provide valid COIDA registration from the Department of Labour; 3 GB or higher CIDB grading; Liability Insurance of minimum R500,000. Bidders must submit a quotation on official company letterhead, otherwise they will be disqualified.

Functionality evaluation: Company Profile (40%) – minimum 3 years' experience in similar services; scoring: 0-1 years = 1, >2-3 years = 3, 4+ years = 5. Company Track Record (40%) – contactable reference letters on company letterhead not older than 5 years; scoring: no or 1 reference = 1, 2 references = 2, 3 references = 3, 4 references = 4, 5 references = 5. Project Plan (10%) – assessed on quality, feasibility, completeness, timeline, milestones, resource allocation, risk management, quality management, health & safety, site management, rubble removal; scoring: no plan = 1, comprehensive and practical = 5. Workmanship warranty (10%) – signed letter confirming minimum 12-month workmanship warranty; scoring: no warranty = 1, warranty provided = 5. Minimum threshold is 70%. Preference points: 80/20 system (price 80 points, specific goals 20 points).