Supply and delivery of treated transmission poles (stock items) – 36-Month contract

Supply and delivery of treated transmission poles stock items as per sizes for a period of 36 months. Tender documents available from e-Tender portal from 19 October 2026. Non-refundable bid fee of R2,000.00 (or R1,500.00 for electronic copies) payable. Proof of payment required. Bids to be deposited in tender box at AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid, by 18 November 2026 at 12:00.

Closing date: 18 November 2026 at 12:00.

Tender documents available for self-download from e-Tender portal from 19 October 2026.

Bid validity period: 90 days after closing date.

Bidding procedure enquiries:

• Contact: Mr N. Zulu
• Department: Finance (SCM)
• Telephone: 034 9822 133 x 2277
• Fax: 034 9821 939
• Email: [email protected]

Technical information:

• Contact: Mrs Mdu Ntombela
• Department: Corporate Services
• Telephone: 034 9822 133
• Email: [email protected]

General SCM enquiries:

• Email: [email protected]

Submission address:

AbaQulusi Local Municipality

Corner of High and Mark Street

Vryheid, 3100

Submission method: sealed envelope deposited in the tender box at the ground floor of AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

Envelope must be clearly marked: "SUPPLY AND DELIVERY OF TREATED TRANSMISSION POLES STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/667".

Closing time: 18 November 2026 at 12:00.

Bids must be submitted on the official forms provided (not re-typed) or online.

All MBD forms must be fully completed; incomplete documents will be disqualified.

Returnable documents (all must be submitted):

• Proof of payment of the bid fee.
• CSD registration report (detailed) to claim specific goals.
• Valid copy of company registration document.
• SARS PIN or Tax Clearance certificate.
• Certified B-BBEE certificate or sworn affidavit.
• Certified current municipal account (water/electricity/rates) not older than three months, or lease agreement.
• Certified copies of identity documents of directors and owners.
• SABS Approval Certificate.
• Proof of bank rating (A, B, C).
• Reference letters or purchase orders as proof of company experience.
• MBD 2 (Tax Clearance Certificate Requirements) – original tax clearance certificate required; certified copies not acceptable.
• MBD 3.1 (Pricing Schedule – Firm Prices) – firm prices only.
• MBD 4 (Declaration of Interest) – discloses any connection to persons in service of the state.
• MBD 6.1 (Preference Points Claim) – claims specific goals points.
• MBD 7.1 (Form of Offer and Acceptance) – contract form to be signed by successful bidder.
• MBD 8 (Declaration of Bidder's Past SCM Practices) – declares no abuse of SCM, no fraud/corruption convictions, no arrears to municipalities.
• MBD 9 (Certificate of Independent Bid Determination) – certifies no collusive bidding.

Disqualification risks:

• Late bids.
• Failure to register on CSD.
• Being in the service of the state or having directors/managers in state service.
• Being an advisor/consultant contracted with the municipality.
• Incomplete or unsigned MBD forms.
• Non-compliance with tax obligations.

Evaluation stages: completeness, responsiveness, functionality, then price and specific goals.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Functionality scoring (maximum 60 points):

• Company experience (appointment letters or purchase orders): 0-1 letters = 5 points; 2-3 letters = 10 points; 4-5 letters = 20 points.
• SABS Approved Certificate: 20 points.
• Financial capability (bank rating): A = 20 points, B = 15 points, C = 10 points.

Specific goals (20 points):

• Previously disadvantaged individuals: 10 points.
• Empowerment of local based service providers: 10 points.

The municipality does not bind itself to accept the lowest or any bid.

Supply and delivery of treated transmission poles stock items as per sizes, for a period of 36 months.

Items (SABS marked):

• Transmission pole treated 7m (Part E010922)
• Poles Transmission 9m (Part E010950)
• Poles Transmission 11 meters (Part E010961)
• Transmission treated poles 12m (Part E001636)
• Cross-Arm 3.5mm wooden or steel (Part E015085)
• Pole Transmission 5.4m (Part E015359)

Delivery required at Abaqulusi Local Municipality, Vryheid.

All delivery costs must be included in the bid price.

Company experience is evaluated based on appointment letters or purchase orders for supply of goods: 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points. Reference letters or purchase orders must be submitted as proof of experience.

Goods must comply with the specifications and standards. The SABS Approval Certificate is required, indicating compliance with relevant SABS standards for treated transmission poles.

Pricing schedule (MBD 3.1) – firm prices only. Items: E010922 (7m pole), E010950 (9m pole), E010961 (11m pole), E001636 (12m pole), E015085 (cross-arm 3.5mm), E015359 (5.4m pole). Provide unit price, escalation % for year 2 and year 3, subtotal, VAT, and total. Prices valid for 90 days.

Bid fee: non-refundable R2,000.00 payable in favour of AbaQulusi Municipality; R1,500.00 for electronic copies (bidder prints own document). Proof of payment required.

Pricing: firm prices only (MBD 3.1). Non-firm prices, including those subject to exchange rate variations, will not be considered.

Prices must be valid for 90 days from closing date.

Bidders must provide unit prices for each item, escalation percentage for year 2 and year 3, subtotal, VAT, and total.

Bank rating required: A, B, or C (used for functionality scoring).

CSD registration: mandatory – no award to a person not registered on the Central Supplier Database.

Tax compliance: SARS PIN or Tax Clearance certificate required; original tax clearance certificate must be submitted (certified copies not acceptable). For consortia/JVs/sub-contractors, each party must submit separate TCS/PIN/CSD.

B-BBEE: certified B-BBEE certificate from registered accountant or original sworn affidavit from Commissioner of Oaths required.

Company registration: valid copy of company registration document required.

Identity documents: certified copies of directors' and owners' IDs required.

Municipal account: certified current account (water/electricity/rates) not older than three months, or lease agreement.

SABS Approval Certificate: required.

State service: no bids from persons in the service of the state, or entities with directors/managers/principal shareholders in state service.

Advisors/consultants contracted with the municipality are not eligible.

Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.

Bidders must not have been convicted of fraud or corruption in the past five years.

Bidders must not owe municipal rates and taxes in arrears for more than three months.

Specific goals: 10 points for previously disadvantaged individuals, 10 points for empowerment of local based service providers. Proof must be submitted to claim these points. B-BBEE certificate or sworn affidavit required.

The contract will be governed by the General Conditions of Contract (GCC) and any special conditions. The successful bidder must sign the MBD 7.1 contract form. The contract is for a period of 36 months. The municipality reserves the right to withdraw the invitation, re-advertise, reject any bid, or accept part of a bid. The municipality does not bind itself to accept the lowest or any bid.

Minimum requirements: proof of payment, CSD registration report (detailed), valid company registration document, SARS PIN or tax clearance certificate, certified B-BBEE certificate or sworn affidavit, certified municipal account or lease agreement, certified ID copies of directors/owners, SABS Approval Certificate, proof of bank rating (A, B, C), reference letters or purchase orders. All MBD forms must be completed. Bids valid for 90 days.

Evaluation on completeness, responsiveness, functionality, then price and specific goals. Price 80 points, specific goals 20 points (80/20 system). Functionality: company experience (0-1 letters=5, 2-3=10, 4-5=20), SABS certificate=20, financial capability (A=20, B=15, C=10).