Supply and delivery of bundle conductors (abc xlpe & pilca) – 36-Month tender in kwazulu-natal

Closing date: 18 November 2026 at 12h00.

Tender documents available for self-download from e-Tender portal from 19 October 2026.

No compulsory briefing or site visit is stated.

Bidding procedure enquiries:

• Contact: Mr N. Zulu
• Department: Finance (SCM)
• Telephone: 034 9822 133 x 2277
• Email: [email protected]

Technical information:

• Contact: Mdu Ntombela
• Department: Corporate Services
• Telephone: 034 9822 133
• Email: [email protected]

General SCM enquiries:

• Email: [email protected]

Submission address:

AbaQulusi Local Municipality

Corner of High and Mark Street

Vryheid, 3100

Submission method: sealed envelope deposited in the tender box at the ground floor, AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

Closing time: 18 November 2026 at 12h00.

Envelope must be clearly marked: "SUPPLY AND DELIVERY OF BUNDLE CONDUCTOR ABC XLPE & PILCA STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/666".

Bids must be submitted on the original documentation provided by the municipality; re-typed or online submissions are not accepted.

All MBD forms must be fully completed and signed; incomplete documents will be disqualified.

Returnable documents (each must be completed and submitted):

• MBD 2 (Tax Clearance Certificate requirements): original valid tax clearance certificate or SARS PIN; certified copies not accepted.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 90 days.
• MBD 4 (Declaration of Interest): discloses any connection to persons in service of the state.
• MBD 6.1 (Preference Points Claim): claims specific goals points.
• MBD 7.1 (Form of Offer and Acceptance): signed contract form.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares any past improper conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.

Proof of payment of the bid fee must be attached.

Late bids will not be accepted.

Evaluation stages: completeness, responsiveness, functionality, then price and specific goals.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Functionality scoring (out of 60 points):

• Company experience (appointment letters or purchase orders): 0-1 letters = 5 points; 2-3 letters = 10 points; 4-5 letters = 20 points.
• SABS Approved Certificate: 20 points (certificate required, not the plan).
• Financial capability (bank rating): A = 20 points, B = 15 points, C = 10 points.

Specific goals (20 points): 10 points for previously disadvantaged individuals; 10 points for empowerment of local based service providers.

The municipality does not bind itself to accept the lowest or any bid.

Supply and delivery of bundle conductors ABC XLPE & PILCA stock items as per sizes, for a period of 36 months.

Items and quantities (each quantity 1):

• 35 x 2/3/4/5 cores str
• 70 x 2/3/4/5 cores str
• 95 x 2/3/4/5 cores str
• 120 x 2/3/4/5 cores str
• 150 x 2/3/4/5 cores str
• 185 x 2/3/4/5 cores str

Delivery required at Vryheid.

All delivery costs must be included in the bid price.

Company experience is scored based on appointment letters or purchase orders for supply and delivery of goods: 0-1 letters = 5 points; 2-3 letters = 10 points; 4-5 letters = 20 points. Reference letters or purchase orders must be submitted as proof of experience.

Goods must comply with the specifications and standards; SABS approval certificate is required. Inspection and testing may be carried out in accordance with the GCC.

Pricing schedule (MBD 3.1) requires firm prices for each item: 35, 70, 95, 120, 150, 185 x 2/3/4/5 cores str (each quantity 1). Provide unit price, escalation percentage for Year 2 and Year 3, subtotal, VAT, and total. Offer valid for 90 days from closing date. All delivery costs must be included.

Pricing format: firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered.

Bid fee: non-refundable R2000.00 payable in favour of AbaQulusi Municipality; R1500.00 for electronic copies (bidder prints document). Proof of payment required.

Offer valid for 90 days from closing date.

Escalation percentage for Year 2 and Year 3 must be provided.

Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).

No bid security, bonds, or guarantees are stated.

CSD registration: mandatory; no award to a person not registered on the Central Supplier Database. Detailed CSD report required to claim specific goals.

Tax compliance: SARS PIN or valid Tax Clearance Certificate required; original certificate only, certified copies not accepted. Each party in a consortium/joint venture must submit separate tax compliance documents.

B-BBEE: certified B-BBEE certificate from a registered accountant or original sworn affidavit from a Commissioner of Oaths required.

Company registration: valid copy of company registration document required.

SABS approval certificate required.

Bank rating (A, B, or C) required.

Municipal account (water/electricity/rates) not older than three months, or lease agreement, required.

Certified ID copies of directors and owners required.

No awards to persons in service of the state, or to entities with directors/managers/principal shareholders in service of the state.

No awards to advisors or consultants contracted with the municipality.

Foreign suppliers must complete the pre-award questionnaire (Part B:3).

Contract governed by the General Conditions of Contract (GCC) and any special conditions. The successful bidder must sign the MBD 7.1 contract form. The contract is for a period of 36 months. The municipality may reject a bid if the bidder or its directors have abused the SCM system, been convicted of fraud or corruption in the past five years, failed to perform on a public contract in the past five years, or are listed on the Register for Tender Defaulters. The municipality reserves the right to withdraw, re-advertise, reject any bid, or accept part of it.

Special conditions: No awards to persons not registered on CSD, in service of the state, or with directors in service of the state. No awards to advisors/consultants contracted with the municipality. Bidders must complete all MBD forms; incomplete documents will be disqualified. Bids must be submitted on original documentation provided by the municipality. Late bids will not be accepted. Tender valid for 90 days after closing. The municipality reserves the right to withdraw, re-advertise, reject any bid, or accept part of it.

Minimum requirements: Proof of payment; Central Supplier Database registration report (detailed) to claim specific goals; valid company registration document; SARS PIN or Tax Clearance certificate; certified B-BBEE certificate or sworn affidavit; certified current municipal account (water/electricity/rates) not older than three months or lease agreement; certified ID copies of directors/owners; SABS approval certificate; proof of bank rating (A, B, C); reference letters or purchase orders as proof of company experience. No awards to persons not registered on CSD, in service of the state, or with directors in service of the state. Bidders must complete all MBD forms; incomplete documents will be disqualified. Bids must be submitted on original documentation provided by the municipality.

Bids will be evaluated on completeness, responsiveness, functionality, then price and specific goals. Price is scored out of 80 points, specific goals out of 20 points (80/20 system). Functionality scoring: Company experience (appointment letters/orders) - 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points; SABS Approved Certificate = 20 points; Financial capability (bank rating) - A=20, B=15, C=10 points. The municipality does not bind itself to accept the lowest or any bid.