Panel of service providers for supply and delivery of PPE and related general supplies – moretele local municipality (36 months)

Closing date: 27 October 2026 at 12:00

Briefing session: None (N/A) - no compulsory briefing or site visit is scheduled.

Enquiries:

• Contact: Ms Modiegi Phenya
• Role: Specifications enquiries
• Telephone: 012 716 1414
• Email: not provided

Submission address:

Moretele Local Municipality

Municipal Building

4065B Mathibestad

Moretele

Tender box on the Lower Ground Floor

Submission method: sealed envelope deposited in the tender box on the Lower Ground Floor at Moretele Local Municipality, Municipal Building, 4065B Mathibestad, Moretele.

Envelope must be clearly marked with the tender number, tender title and closing date.

Submit one original and one copy.

Closing date: 27 October 2026 at 12:00.

Late, faxed or emailed tenders will not be accepted under any circumstances.

Tenders must be submitted on the original tender documents and remain valid for 90 days after closing.

Tender documents must be obtained upon payment of a non-refundable fee of R500.00 per set, payable at the cashiers at Moretele Local Municipality's Main Building, Stand 4065B, Mathibestad, 0404, before collection. Proof of payment must be submitted when collecting.

Bank details: Moretele Local Municipality, ABSA, Cheque Account No. 405 331 7014, Branch Code 632005, Reference: Company Name - PPE.

Returnable documents (all must be completed, signed where required, and submitted):

• Enterprise Questionnaire: fully completed and signed.
• Company registration documents: current registration documentation.
• Certified copies of ID documents for directors, members, trustees or partners.
• Authority to sign: signed resolution, letter of authority or equivalent proof.
• CSD registration summary: current report.
• Tax Compliance Status PIN or valid proof of tax compliance.
• Municipal account or equivalent proof that municipal rates, taxes and service charges are not in arrears for more than 90 days.
• B-BBEE certificate, sworn affidavit, CIPC certificate or other specific-goals proof, where preference points are claimed.
• Affirmable Ownership Declaration Affidavit, where applicable.
• Company profile relevant to the goods or services.
• Declaration of Interest (MBD 4): discloses conflict of interest.
• Declaration of Bidder's Past Supply Chain Management Practices (MBD 8): discloses past SCM practices.
• Methodology / Project Plan: covering capacity, delivery arrangements, stock availability, quality control and communication arrangements.
• Letter of Good Standing from the Compensation Commissioner or certified copy, unless already on record with the Municipality.

Disqualification risks:

• Any returnable document omitted, incomplete, illegible or unsigned.
• Tender documents retyped, missing pages, or unauthorised alterations.
• Section 5 Declaration not completed and signed by the authorised signatory.
• Tenders received after the closing time, regardless of reason.

Evaluation stages: functionality first, then price and specific-goals points.

Minimum functionality score: 70 out of 100 to proceed to price and specific-goals evaluation.

Functionality scoring breakdown:

• Capacity and relevant PPE supply experience: 40 points
• Value of previous or current work awarded: 40 points
• Delivery methodology and implementation approach: 10 points
• Locality / operational presence: 10 points
• Total: 100 points

Preference point system: applicable PPPFA 80/20 or 90/10 system, specific goals, and MLM SCM Policy.

Zero points may be allocated where evidence is not submitted, incomplete, not relevant, or cannot be verified.

The Municipality does not bind itself to accept the lowest tender or the tender scoring the highest points.

Scope: Appointment of a panel of service providers for the supply and delivery of Personal Protective Equipment (PPE) and related general supplies to Moretele Local Municipality.

Contract period: 36 months from date of award, on an as-and-when-required basis.

Goods must conform to standards in the bidding documents and specifications.

Delivery: as per purchase orders and delivery instructions; delivery not complete until accepted in writing by an authorised municipal official.

Each delivery must be accompanied by a delivery note, purchase order reference, item description, quantity, and any required certificates or compliance documents.

Warranty: goods must be new, unused, of current models, and free from defects for 12 months after delivery/acceptance or 18 months after shipment, whichever ends earlier.

Bidders must submit a clear methodology covering capacity, delivery arrangements, stock availability, quality control and communication arrangements.

Methodology is evaluated under functionality (delivery methodology and implementation approach, 10 points).

Goods must conform to standards in the bidding documents and specifications.

Municipality may inspect, test, sample or analyse goods before dispatch, on delivery, after delivery, or during use.

Supplier must allow access to premises, storage facilities, records, samples and delivery documentation for verification.

Rejected goods must be collected and replaced at supplier's cost within the period stipulated.

Costs of inspections/tests are borne by the supplier if goods fail to comply; otherwise by the Municipality.

Supplier must maintain quality assurance records and provide required certificates or test results with deliveries.

Pricing schedule is part of Section 2.1: Specifications and Pricing Schedule for PPE and related general supplies.

Prices must be firm and not vary except with written approval.

Payment in Rand after verification of delivery and compliance.

No specific pricing format (e.g., schedule of rates or bill of quantities) is detailed in the extracted text.

Tender document fee: R500.00 non-refundable, payable to Moretele Local Municipality (ABSA account 405 331 7014, branch code 632005, reference Company Name - PPE).

Performance security: within 30 days of award, furnish performance security of the amount specified in the SCC (amount not stated in the document).

Payment: in Rand, after valid invoice, approved purchase order, signed delivery note, and verification of compliance. Payment may be withheld if documentation is incomplete or non-compliant.

Prices: firm for the contract period; no variation unless lawfully approved in writing.

The successful bidder is liable for all duties and costs on legal documents, surety and retentions.

CSD registration: bidders must be registered on the Central Supplier Database and the Municipality's Accredited Supplier Database. Attach a current CSD summary report.

Tax compliance: valid SARS Tax Compliance Status PIN or proof of tax compliance required. For consortium/JV, each member must provide proof.

Municipal rates and taxes: must not be in arrears for more than 90 days at closing date; submit municipal account or equivalent proof.

Letter of Good Standing from the Compensation Commissioner: required, or certified copy, unless already on record with the Municipality.

B-BBEE: preference points claimed under MBD 6.1; submit valid B-BBEE certificate, sworn affidavit, or CIPC certificate. Certificates must be valid and verifiable.

CIDB: where applicable, provide CIDB registration number and supporting proof.

Authorised signatory: signed resolution or equivalent proof required.

Company registration and ID documents for directors/members/trustees/partners required.

No contract will be concluded with a bidder whose tax compliance cannot be verified or whose municipal rates are in arrears.

No specific health and safety requirements are stated in the document beyond general compliance with specifications and standards. The Municipality may inspect goods for safety and reject unsafe items.

General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply; SCC prevails in conflict.

Contract formed by signed tender document, award letter, contract form, SLA, purchase orders, pricing schedule, specifications, GCC, SCC and approved amendments.

No goods supplied or payment processed without an approved purchase order, verified delivery note, invoice, and inspection/acceptance record.

Subcontracting: the whole contract may not be subcontracted; any part requires prior written consent.

Variations: no variation without written approval, motivation, budget and compliance assessment.

Assignment: not permitted without prior written consent.

Warranty: goods new, unused, defect-free for 12 months after delivery/acceptance or 18 months after shipment, whichever ends earlier.

Penalties: may be imposed for late delivery, defective goods, or failure to replace rejected goods; written notice required before penalty.

Incorrect information: if contract awarded on false information, Municipality may recover all costs, losses or damages.

Past practices: bids may be rejected if bidder or directors abused SCM system or attempted to influence officials.

Language: contract in English.

Force majeure and other GCC clauses apply.

Tender documents must be obtained upon payment of a non-refundable fee of R500.00.

Payment to Moretele Local Municipality, ABSA account 405 331 7014, branch code 632005, reference Company Name - PPE.

Documents must be submitted in a sealed envelope marked with tender number, title, and closing date, comprising one original and one copy, deposited in the tender box at the Municipal Building, 4065B Mathibestad, by 12:00 on 27 October 2026.

Late, faxed, or emailed tenders will not be accepted.

Bidders must be registered on the Central Supplier Database and the Municipality's Accredited Supplier Database.

Valid tax compliance proof or SARS Tax Compliance Status PIN required.

Municipal rates and taxes must not be in arrears for more than 90 days.

Valid Letter of Good Standing from the Compensation Commissioner required.

Authorised signatory must provide a resolution or equivalent proof.

Bidders must not have abused the municipality's SCM system or attempted to influence officials.

Tenders evaluated in accordance with applicable preference point system, specific goals, PPPFA, Preferential Procurement Regulations, and MLM SCM Policy.

Minimum functionality score of 70 out of 100 required to proceed.

Zero points may be allocated where evidence is not submitted, incomplete, not relevant, or cannot be verified.