Supply and delivery of railway shunting torches and latex gloves – RFQ ECR/RAIL/TO/02/10/2026

Closing date: 23 October 2026 at 12:00 PM

No briefing or site visit is stated.

Enquiries

• Contact: Nomkhitha Nguqu
• Email: [email protected]
• Telephone: 043 700 2006

Complaints

• Email: [email protected]

Submission address (bid box)

No. 8 Station Street

Station Building

East London

5200

Submission method: sealed envelope deposited in the bid box at the address below before the closing time. Late bids are not considered. Responses must not include documents relating to other quotations; any additional conditions must be in an accompanying letter. The submission register at the SCM reception must be filled and signed on submission. Quotations must be addressed to PRASA. Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at PRASA; false declaration disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Pricing Schedule (Section 8): must be completed in full, in the prescribed format; deviation makes the bid non-responsive.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Any mandatory returnable document omitted or unsigned.
• Quotations received after the closing time or at the wrong venue.
• Canvassing SCM officers or PRASA employees between closing and award.
• Changes to quotations after closing are not considered.

Evaluation is in stages:

• Stage 1A – Mandatory Requirements: complete pricing schedule in the prescribed format and sign the submission register. Failure disqualifies automatically.
• Stage 1B – Other Mandatory Requirements: company registration, directors' ID copies, valid tax clearance certificate (valid on closing date) and SARS PIN, CSD registration number, proof of bank account, JV/consortium agreement if applicable, and all RFQ documentation completed and signed. These must be made available within 7 days of request if an award is made, failing which the award is recalled.
• Stage 1C – Documents for Scoring (non-mandatory, but zero points if not submitted): audited annual financials / B-BBEE certificate / affidavit, and CIPC documents / B-BBEE certificate / affidavit.
• Stage 2 – Price and Specific Goals (80/20 preference point system):
• Price: 80 points, using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific Goals: 20 points total, allocated as:
• EME 51% Black Owned: 10 points (evidence: audited annual financials / B-BBEE certificate / affidavit).
• 51% Black Owned: 10 points (evidence: CIPC documents / B-BBEE certificate / affidavit).
• Total: 100 points. No minimum qualifying score is stated.

Supply and delivery of:

• Railway Shunting Torch: quantity 73 each. Features: 3 rubber switches for three different colour LEDs, magnetic tail cap, white light with 3 mode settings, red/green light with 2 mode settings, super strong aluminium alloy body, built-in energy management system for longer battery life, impact resistant to 1.5 m drop, weather resistant, beam distance 150 m (white light, pre-focused) and 300 m (red/green light). Power: rechargeable 18650 lithium-ion battery (3.7V, 2200 mAh) with minimum 700 charge cycles, or 3x AAA disposable batteries.
• Latex Safety Gloves: quantity 250 each. Features: soft acrylic terry lining for warmth and comfort, full latex dip for complete waterproof protection, sandy latex palm for excellent grip on wet or dry surfaces, ideal for cold-climate outdoor work and freezer rooms (rated to -25°C), certified to EN 388:2016+A1:2018 with 2132X protection rating, flexible and comfortable wrist length with fabric material.

Pricing schedule: Item 1 Railway Shunting Torch, quantity 73, unit price to be quoted; Item 2 Latex safety Gloves, quantity 250, unit price to be quoted. Total plus VAT 15% to be calculated. Prices in South African Rand, inclusive of all taxes. Firm prices. Cost breakdown must be indicated. Price escalation basis and formula must be indicated. Pricing must follow the schedule format; deviations may lead to non-responsiveness. Discounts considered only at final evaluation on unconditional basis. If highest scoring bidder's price not market-related, PRASA may negotiate with highest, then second, then third; if no agreement, RFQ cancelled. Delivery period to be stated in working days from order.

Pricing format:

• Prices must be quoted in South African Rand, inclusive of all applicable taxes.
• Price offer is firm; price escalation basis and formula must be indicated.
• Cost breakdown must be indicated.
• Pricing must follow the prescribed schedule format; deviation may render the bid non-responsive.
• Discounts are considered only at the final evaluation stage, on an unconditional basis.
• If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third scoring bidder; if no agreement, the RFQ is cancelled.
• Delivery period must be stated in working days from date of order.

Pricing schedule (Section 8):

• Item 1: Railway Shunting Torch Light, unit of measure 'ea', quantity 73, unit price and total to be quoted.
• Item 2: Latex Safety Gloves, unit of measure 'ea', quantity 250, unit price and total to be quoted.
• Total, plus VAT 15%, and grand total to be calculated.

Payment terms:

• PRASA pays within 30 days of receipt of a correct tax invoice.

Mandatory compliance:

• CSD registration: bidders must be registered on the Central Supplier Database (CSD); business may not be awarded to an unregistered bidder. Foreign suppliers with no local registered entity need not register.
• Tax compliance: bidders must submit a valid SARS Tax Compliance Status (TCS) PIN or certificate, valid on the closing date. If no TCS PIN is available, a CSD number must be provided. Each party in a consortium/JV/subcontracting arrangement must submit a separate TCS certificate/PIN/CSD number.
• Bidders must not be persons in the service of the state, nor companies with directors who are state employees.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Company registration documents, directors' ID copies, proof of bank account (cancelled cheque or bank letter), and JV/consortium agreement (if applicable) are required.
• B-BBEE: for scoring, bidders must submit audited annual financials / B-BBEE certificate / affidavit, and CIPC documents / B-BBEE certificate / affidavit. Specific goals claim 20 points for EME 51% Black Owned and 51% Black Owned.

PRASA General Conditions of Purchase apply. No oral variations are permitted. Price may include an adjustment formula. Payment within 30 days of a correct tax invoice. Supplier must deliver by the stated date; late delivery may incur a penalty. Supplier must mark consignments, send advice notes and invoices. No payment for containers or packing materials. Title and risk pass to PRASA upon acceptance. PRASA may reject non-compliant items; supplier must replace or rework at own cost. Warranty: items fit for purpose, free from defects for one year from acceptance. Supplier indemnifies PRASA against claims from negligence, IP infringement, breach of statutory duty, defective design, materials or workmanship. Subcontracting requires PRASA's prior approval; the successful respondent remains liable. Contract governed by South African law, non-exclusive jurisdiction of South African courts.

Responses must not include documents relating to other quotations. Any additional conditions must be in an accompanying letter. Proposals must be in sealed envelopes. Canvassing SCM officers or PRASA employees will lead to disqualification. Complaints to [email protected] with bid description, reference number, closing date, supplier name and contact details, and detailed complaint. Successful respondent must comply with all applicable laws. Changes to quotations not considered after closing. Prices in South African Rand, fixed, including all taxes. Quotation is a binding offer. PRASA reserves rights to modify RFQ, reject non-conforming quotations, reject late submissions, cancel contract if information incorrect, award to highest scoring bidder unless objective criteria justify otherwise, and award to next ranked bidder if preferred fails to sign. Proposed contractual terms subject to legal review. Validity period 60 working days from closing. Awards published on e-tender portal.

Bidders must be registered on the Central Supplier Database (CSD). Foreign suppliers with no local registered entity need not register. Bidders must comply with tax obligations and provide a SARS PIN or CSD number. No bids from persons in the service of the state or companies with directors who are state employees.

Evaluation uses 80/20 preference point system. Stage 1A mandatory requirements: complete pricing schedule in prescribed format, sign submission register. Stage 1B other mandatory requirements: company registration, directors' ID copies, valid tax clearance, CSD number, proof of bank account, JV/consortium agreement if applicable, all RFQ documentation completed. Stage 1C scoring documents: audited annual financials/B-BBEE certificate/affidavit, CIPC documents. Stage 2: Price 80 points, Specific Goals 20 points. Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: EME 51% Black Owned (10 points), 51% Black Owned (10 points).