Landfill closure & rehabilitation engineering design tender – north west

Document available: 6 October 2026, 07:30–15:00 weekdays.

Closing date and time: 23 October 2026 at 10:00.

Compulsory briefing session: None (N/A).

Bid validity: 120 days from closing.

Advertisement period: 14 working days on notice board, website and E-Tender portal.

No compulsory briefing session (N/A).

Technical enquiries:

• Name: Mr Khulisile Manentza
• Email: [email protected]
• Telephone: 072 574 0321

Supply Chain Management enquiries:

• Unit: Supply Chain Management Unit
• Telephone: 014 403 5492 / 060 977 0342
• Fax: 014 593 2480

Tender document queries:

• Email: [email protected]
• Telephone: 014 403 5492 / 060 977 0349

Submission address:

Kgetlengrivier Local Municipality

Corner Smuts and De Wet Street

Koster

0348

Submission method: Physical deposit in bid box at Kgetlengrivier Local Municipality, corner Smuts and De Wet Street, Koster, 0348.

Closing: 23 October 2026 at 10:00.

No late, faxed, emailed or telephonic tenders accepted.

Bid documents available from 6 October 2026, 07:30–15:00 weekdays at municipal cashier (same address) for R750 non-refundable deposit (cash or bank guaranteed cheque to Kgetlengrivier Local Municipality, account 1700000032 Absa Bank) or free on E-Tender portal.

All forms must be completed on original documents in black ink; no re-typing.

Bid must be signed by authorised signatory with board resolution on company letterhead attached.

Validity period: 120 days after closing.

Returnable forms (all must be completed, signed and submitted):

• MBD 1: Invitation to Bid – covers bidder details and offer.
• MBD 2: Tax Clearance Certificate – confirms tax compliance.
• MBD 3.1: Price Schedule (Firm Prices) – pricing offer.
• MBD 4: Declaration of Interest – discloses state employment connections.
• MBD 6.1: Preference Points Claim – claims B-BBEE points under 80/20 system.
• MBD 7.1: Contract Form (Purchase of Goods/Services) – contract acceptance.
• MBD 8: Certificate of Independent Bid Determination – certifies no collusion.
• MBD 9: Declaration of Past Supply Chain Practices – discloses past performance.
• Company registration certificate.
• Municipal rates/taxes clearance (not older than 3 months).
• Valid B-BBEE certificate from approved authority.
• Central Supplier Database full report.

Disqualification risks: missing any returnable form, unsigned forms, late submission, pages removed from document, pencil entries, no authority for signatory, bidder/directors on Register of Bid Defaulters, failure to attach joint venture agreement if applicable.

1. MBD 1 – Invitation to Bid
2. MBD 2 – Tax Clearance Certificate
3. MBD 3.1 – Price Schedule (Firm Prices)
4. MBD 4 – Declaration of Interest
5. MBD 6.1 – Preference Points Claim
6. MBD 7.1 – Contract Form (Purchase of Goods/Services)
7. MBD 8 – Certificate of Independent Bid Determination
8. MBD 9 – Declaration of Past Supply Chain Practices
9. Company Registration Certificate
10. Municipal Rates & Taxes Clearance (≤3 months)
11. Valid Tax Clearance Certificate (original)
12. Valid B-BBEE Certificate (approved authority)
13. Central Supplier Database Full Report

Two-stage evaluation:

1. Functionality (minimum qualifying score: 70/100) – only bidders scoring ≥70 proceed.

• Company Experience (40 points): appointment letters/purchase orders with reference letters for external environmental auditing and landfill rehabilitation/closure.

≥5 letters = 40 pts; 4 = 30; 3 = 20; 2 = 10; <2 = 0.

• Key Personnel Qualifications & Experience (45 points):

a) Project Manager: MSc Environmental Management/Science or related, SACNASP & EAP registered, ≥10 years relevant experience – 15 pts.

b) Accountant: CA(SA) registered with SAICA, ≥5 years relevant experience – 15 pts.

c) Engineer: BEng/BTech or higher, ECSA registered, ≥5 years relevant experience – 15 pts.

• Methodology (15 points): detailed technical approach aligned to scope.

2. Price & Preference (80/20 system for contracts below R50 million):

• Price: 80 points.
• Equity (20 points): Women 4, Disabled 4, Locality 4, Youth 4, B-BBEE 4.
• B-BBEE status level points: Level 1 = 4, Level 2 = 3, Level 3 = 2, Level 4 = 1, Levels 5–8 = 0.

Scope: Engineering technical designs for closure and rehabilitation of two landfill sites – Koster and Swartruggens.

Deliverables:

• Site investigation of both sites.
• Closure designs for each site covering:

• Final cover/capping specification

• Storm water diversion design

• Leachate management design

• Gas management design

Designs must comply with waste management licence conditions and be submitted to Department of Water and Sanitation for approval.

Use the provided Bill of Quantities (Item 01).

Service provider must assist the municipality's Community and Social Services Department with its core mandate.

Methodology evaluated for 15 points: detailed technical approach aligned to scope of work (site investigation, closure designs for two landfill sites covering capping, storm water, leachate and gas management).

Company experience: appointment letters/purchase orders with reference letters for external environmental auditing and determination of provisions for rehabilitation and closure of landfill services (≥5 for max points).

Key personnel:

• Project Manager: MSc Environmental Management/Science or related, SACNASP & EAP registration, ≥10 years relevant experience.
• Accountant: CA(SA) registered with SAICA, ≥5 years relevant experience.
• Engineer: BEng/BTech or higher, ECSA registration, ≥5 years relevant experience.

CVs and certified qualifications required for all three.

Pricing schedule (MBD 3.1) – firm prices.

Single line item (Item 01): Site investigation of two sites and closure designs for each site (final cover/capping specification, storm water diversion, leachate and gas management designs).

Quantities not specified; bidders use provided Bill of Quantities.

Pricing format: Firm prices on MBD 3.1 Price Schedule.

Bid document deposit: R750 non-refundable (cash or bank guaranteed cheque payable to Kgetlengrivier Local Municipality, account 1700000032 Absa Bank) or free download from E-Tender portal.

Bid validity: 120 days after closing.

No bid security, performance bond, retention or advance payment terms specified in the document.

Payment terms not detailed; contract will follow General Conditions of Contract (GCC) and any special conditions.

Mandatory eligibility documents (non-submission leads to disqualification):

• Proof of registration on Central Supplier Database (CSD registration number attached).
• Valid original Tax Clearance Certificate (SARS).
• Certified copy of B-BBEE certificate from approved authority.
• Certified ID copies of all directors.
• Completed and signed MBD forms: 1, 4, 6.1, 8, 9.
• Civil Engineer registered with ECSA (Engineering Council of South Africa).
• Company registration documents (CIPC).
• Municipal statement of rates/taxes or billing clearance not older than 3 months (lease agreement or tribal authority letter if applicable).
• Authority for signatory: board resolution on company letterhead authorising signatory for this specific bid.
• Joint venture/consortium agreement (if applicable).
• Not listed on Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act).
• No director/manager in service of the state.
• No unsatisfactory performance on previous municipal/state contracts in last 5 years.

Functionality minimum: 70/100 points.

B-BBEE: 80/20 preference system; equity points for women, disabled, locality, youth, B-BBEE status level.

Preferential procurement: 80/20 system (PPPFA Regulations 2023, Gazette 47452).

Equity allocation (20 points): Women 4, Disabled 4, Locality 4, Youth 4, B-BBEE 4.

B-BBEE status level points: Level 1 = 4, Level 2 = 3, Level 3 = 2, Level 4 = 1, Levels 5–8 = 0.

Valid B-BBEE certificate from approved authority required; certified copy must be submitted.

Designs must comply with waste management licence conditions for closure and rehabilitation of landfill sites.

Designs to be submitted to Department of Water and Sanitation for approval.

Scope includes leachate and gas management designs, storm water diversion, and final cover/capping specifications.

Contract governed by General Conditions of Contract (GCC) and any applicable special conditions.

Successful bidder must sign MBD 7.1 Contract Form.

Bid validity: 120 days from closing.

Security check required for successful bidders.

Municipality not compelled to accept lowest or any tender.

Disqualification conditions include: pages removed from bid document, pencil entries, unsigned bid, no authority for signatory, late submission, bidder/directors on Register of Bid Defaulters, abuse of SCM system, failure to attach joint venture agreement, false declaration on independent bid determination, municipal rates/taxes not current.

Mandatory returnable documents (non-submission = disqualification):

• CSD registration proof
• Valid original Tax Clearance Certificate
• Certified B-BBEE certificate
• Certified ID copies of directors
• Completed MBD 1, 4, 6.1, 8, 9
• ECSA-registered Civil Engineer
• Company registration documents
• Municipal rates/taxes clearance ≤3 months
• Authority for signatory (board resolution on letterhead)
• Joint venture agreement if applicable

Functionality minimum: 70/100 points.

Functionality (100 points, min 70):

• Company Experience 40 pts (appointment/reference letters for landfill environmental auditing/rehabilitation)
• Key Personnel 45 pts (PM 15, Accountant 15, Engineer 15)
• Methodology 15 pts

Price & Preference: 80/20 split (price 80, equity 20).

Equity points: Women 4, Disabled 4, Locality 4, Youth 4, B-BBEE 4.

B-BBEE status level points: L1=4, L2=3, L3=2, L4=1, L5-8=0.