Cleaning and sanitation services – 36 months – independent development trust (idt)

Compulsory briefing session: 18 September 2026 at 10:00 at the IDT building, Glenwood Office Park, Block B, Cnr Oberon and Sprite Street, Faerie Glen, Pretoria. Failure to attend invalidates the bid.

Closing: 05 October 2026 at 12:00. Bids must be deposited in the IDT Tender Box at the reception area of the IDT building (Block B, Glenwood Office Park, Cnr Oberon and Sprite Street, Faerie Glen, 0043). Electronic submissions are not accepted; late bids are rejected.

Mandatory documents (Phase 1A): COIDA/RMA/FEM letter of good standing, NCCA/BEECA or other cleaning association registration, Provident Fund registration (e.g. NBC), fully completed and signed SBD 1, SBD 4 and SBD 6.1, and a hard copy of the bid document.

Administrative requirements (Phase 1B): acceptance of terms of reference (initial each page), acceptance of GCC (initial each page), Tax Clearance Certificate with PIN, CSD report, CIPC document, valid UIF document, company resolution letter, and joint venture agreement if applicable.

Functionality threshold: minimum 70 points out of 100. Criteria include experience (20 points, appointment and reference letters for contracts of 12 months or more), knowledge and capacity (25 points, CVs of Project Manager and Supervisor), contingency plan (15 points), project implementation plan (30 points), and training plan (10 points). Non-completion of any contingency, implementation, or training sub-item results in zero for that criterion.

Pricing: must follow the PART C Price Structure Template exactly, inclusive of VAT, and cover all services including deep cleaning of carpets (4000m² twice a year). Prices are fixed for the first 12 months; a once-off CPI adjustment is allowed at month 13. A separate quotation on company letterhead is required.

Evaluation: 80/20 preference point system applies. Price scores 80 points, specific goals score 20 points (Women 6, Youth 6, People with Disabilities 4, Black People 4). Proof of specific goals must be submitted with the bid.

Staffing: 1 full-time supervisor and 6 full-time cleaners, plus a part-time Project Manager available as required. Staff must work a minimum of 8 hours per day, wear uniforms with the company name, and be trained before deployment. IDT may vet and remove staff.

Enquiries: email [email protected], submitted at least five business days before closing. Tender validity is 120 calendar days.