Valuation services for the office of the valuer general — farm ruigtevley 710 lr, mogalakwena local municipality, limpopo

Closing: 21 October 2026 at 00:00

Briefing session: none — no compulsory briefing session will be held

Bid validity: 60 days from the closing date

Technical enquiries

• Contact: Nontokozo Ramabulana
• Email: [email protected]
• Telephone: 082 574 9129

Bid-related enquiries

• Contact: Jennifer Moroana (JP Moroana)
• Email: [email protected]
• Telephone: 015 495 0643

Submission

• Method: email
• Email: [email protected]

Bids management

• Contact: Ms Tshegofatso Motiang
• Role: Bids Management

Submission method: email

• Submission email: [email protected]
• Closing time: 00:00 on 21 October 2026
• Bid validity period: 60 days from the closing date
• Late submissions will not be considered.

Packaging

• The bid document must be placed in a sealed envelope marked with the bidder's name and address, the bid number and the closing date. Failure to comply disqualifies the proposal.

Returnable documents (all must be completed in detail and returned with the bid)

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): the priced offer for the services.
• SBD 4 (Declaration of Interest): discloses state employment and relationships with the procuring institution; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims points for specific goals; the department-issued version must be used.
• SBD 7.2 (Contract Form — Rendering of Services): signed by the successful bidder.
• Authority to sign / company resolution: proves the signatory may bind the bidder.
• Credit instruction form.
• General Conditions of Contract and the terms of reference.
• SARS tax compliance status PIN or printed TCS certificate, or a CSD number where no PIN is available.
• Proof of each specific goal claimed (identity document and company registration document for HDI, female and youth claims; certified copy or original doctor's letter for disability).
• Foreign suppliers: completed foreign supplier questionnaire with supporting proof where applicable.

Disqualification risks

• Bids received after the closing time and date.
• Envelope not marked as required.
• Any returnable form omitted or left unsigned.
• Failure to disclose all CSD-registered active companies linked to directors.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Submission

• Method: email to [email protected]
• The bid document must be placed in a sealed envelope marked with the bidder's name and address, the bid number and the closing date; failure to comply disqualifies the proposal.

Returnable documents

• SBD 1 (Invitation to Bid)
• SBD 3.3 (Pricing Schedule)
• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim)
• SBD 7.2 (Contract Form — Rendering of Services)
• Authority to sign / company resolution
• Credit instruction form
• General Conditions of Contract and terms of reference
• SARS tax compliance status PIN, printed TCS certificate, or CSD number
• Proof for each specific goal claimed

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals points

• HDI ownership: maximum 10 points (percentage ownership equity x 10 ÷ 100)
• Female ownership: maximum 5 points (percentage ownership equity x 5 ÷ 100)
• Disability: maximum 2 points (percentage ownership equity x 2 ÷ 100)
• Youth (not older than 35 on the closing date): maximum 3 points (percentage ownership equity x 3 ÷ 100)

Claiming points

• Proof must be submitted with the bid for each goal claimed; without proof the points are treated as not claimed.
• The table on the SBD 6.1 form must be completed in full; an incomplete table or a calculation error forfeits the specific goal points.
• Only the SBD 6.1 form issued by the Department of Agriculture, Land Reform and Rural Development is accepted.
• The department verifies claims against the Central Supplier Database and the documents submitted.
• A bidder intending to subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more equity ownership points will not receive HDI points.
• A bidder awarded on HDI preference may not subcontract more than 25% of the contract value to a non-HDI or lower-scoring enterprise.
• Consortia and joint ventures may claim points based on the share of contract value managed or executed by each member.

Service required

• Appointment of a service provider to assist the Office of the Valuer General (OVG) with valuation services.

Property

• Portion 0 of the Farm Ruigtevley 710 LR.
• Located in Mogalakwena Local Municipality, Limpopo.

Scope

• The provider supports the OVG in performing valuation work on the identified property.

The supplier must permit the purchaser to inspect records relating to performance and to have them audited by auditors appointed by the purchaser, if required. Goods and services supplied must conform to the standards stated in the bid documents and specifications.

Pricing

• Price is scored out of 80 points under the 80/20 preference system.
• Pricing is submitted on SBD 3.3 (Pricing Schedule).
• Quoted prices must cover all services specified and all obligations of the bidder; errors in prices, rates or calculations are at the bidder's own risk.

Payment

• Payment is made within 30 days after receipt of an invoice.

Sole agents or sole suppliers

• Must indicate the market price after discount to other clients, or the percentage net profit before tax, so that the quoted price can be assessed as fair and reasonable.

Tax compliance

• Bidders must be compliant with their tax obligations.
• Submit a unique SARS tax compliance status PIN, or a printed TCS certificate, or a CSD number where no PIN is available.
• Consortia, joint ventures and subcontractors: each party submits a separate TCS certificate, PIN or CSD number.

State employment

• No bid will be considered from a person in the service of the state, a company with directors in the service of the state, or a close corporation with members in the service of the state.
• Employment by an organ of state and relationships with employees of the procuring institution must be disclosed on SBD 4.

Restricted bidders

• Anyone listed on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically disqualified.

Foreign suppliers

• A supplier not resident in South Africa must complete the foreign supplier questionnaire and enclose proof where applicable.

Preference claims

• Proof is required for each specific goal claimed: identity document and company registration document for HDI, female and youth claims; certified copy or original doctor's letter confirming disability.

Contracting

• The successful bidder must complete and sign the written contract form (SBD 7.2).
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract and any special conditions of contract.

Preference points are claimed for specific goals on SBD 6.1:

• HDI ownership: maximum 10 points
• Female ownership: maximum 5 points
• Disability: maximum 2 points
• Youth (not older than 35 on the closing date): maximum 3 points

Each claim is calculated on percentage ownership equity and must be supported by proof submitted with the bid. The department-issued SBD 6.1 form must be used and the claim table completed in full.

The successful bidder must complete and sign the written contract form (SBD 7.2). Payment is made within 30 days after receipt of an invoice.