Historical valuation of 986 ha farm remainder in limpopo — professional services RFQ

Closing date: 20 October 2026

Closing time: 00:00

Briefing session: none (explicitly stated: "NO BRIEFING SESSION MEETING WILL BE HELD.")

Technical enquiries

• Contact: Ms Maditaba Motloung
• Email: [email protected]
• Telephone: 083 400 5932

Bid-related / SCM enquiries

• Contact: Mr SE Sebake
• Email: [email protected]
• Telephone: 015 495 1851

Submission email: [email protected]

Bids management signatory: Ms Tshegofatso Motiang (signed 15 May 2026)

Submission method: email to [email protected]

Closing: 20 October 2026 at 00:00

No briefing session will be held.

Returnable documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): covers bidder details and offer.
• SBD 3.3 (Pricing Schedule for Professional Services): pricing proposal.
• SBD 4 (Bidder's Disclosure): declares state employment, relationships and interests; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system; must be the department's issued version.
• SBD 7.2 (Contract Form – Rendering of Services): signed in duplicate on award.
• General Conditions of Contract (GCC): forms part of the contract; not amendable.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• Credit Instruction forms.

Disqualification risks:

• Late submission (bids received after closing time and date are not accepted).
• Any returnable form left unsigned or omitted.
• Failure to provide a sealed envelope (if physical submission) marked with bidder name, address, bid number and closing date.
• Bids from persons in the service of the state, or entities with directors/members in state service.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price scoring formula (80/20): Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the tender price and Pmin the lowest acceptable tender.

Specific goals and maximum points:

• Historically Disadvantaged Individuals (HDI): 10 points (percentage ownership equity × 10 ÷ 100).
• Female ownership: 5 points (percentage ownership equity × 5 ÷ 100).
• Disability: 2 points (percentage ownership equity × 2 ÷ 100).
• Youth (≤ 35 years on closing date): 3 points (percentage ownership equity × 3 ÷ 100).

Evidence required for each goal claimed:

• HDI, female, youth: certified copy of ID and company registration document.
• Disability: certified copy or original doctor's letter confirming disability.

The department will verify claims via the Central Supplier Database and submitted documents.

Failure to submit proof or to complete the SBD 6.1 claim table in full results in zero points for specific goals.

Sub-contracting limit: a tenderer claiming HDI points may not sub-contract more than 25% of the contract value to an enterprise that does not qualify for the same or higher HDI points.

No minimum qualifying score is stated.

Scope: Historical valuation of the remainder of Portion 23 of the Farm Syferkuil 921 LS, measuring 986.2326 hectares.

Location: Limpopo Province.

Service category: Professional services (valuation).

No further technical specifications, deliverables, standards or service levels are detailed in the document.

Inspection and testing: purchaser may inspect supplier's premises at all reasonable hours during production/execution; cost of inspections for non-compliant supplies/services borne by supplier (GCC Clauses 8.2–8.5).

Supplier must permit purchaser to inspect records and have them audited by appointed auditors (GCC Clause 5.4).

Goods/services must conform to standards mentioned in bidding documents and specifications (GCC Clause 4.1).

Warranty: supplier warrants goods are new, unused, current models, defect-free for 12 months after delivery/acceptance or 18 months after shipment, whichever ends first (GCC Clause 15). Defects must be remedied within the period specified in SCC at supplier's cost.

Pricing schedule: SBD 3.3 (Pricing Schedule for Professional Services) must be completed and submitted.

Price basis: firm prices (SBD 3.3 is for firm prices).

Sole agents/suppliers must disclose market price after discount to other clients, or percentage net profit before tax, to justify fairness of the quoted price.

No bill of quantities, rate schedule, or payment milestones are detailed in the document.

Pricing: bidders must submit a pricing schedule (SBD 3.3).

Price justification: sole agents or sole suppliers must indicate market price after discount to other clients, or if not possible, their percentage net profit before tax, to demonstrate the quoted price is fair and reasonable.

Payment terms (per GCC): payment within 30 days after receipt of an invoice.

Performance security: the successful bidder must furnish performance security of the amount specified in the Special Conditions of Contract (SCC) within 30 days of contract award; form may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

No bid security, retention percentage, or turnover threshold is stated.

Mandatory compliance:

• Central Supplier Database (CSD) registration (CSD number MAAA… required).
• Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each party in a consortium/joint venture/sub-contractor must submit separately.
• No bids accepted from persons in the service of the state, or entities with directors/members in state service.
• Foreign suppliers without a branch, permanent establishment, source of income or tax liability in South Africa are exempt from the TCS PIN requirement.

B-BBEE / Specific goals:

• Preference points claimed via SBD 6.1 under the 80/20 system (see evaluationCriteria for goal breakdown and evidence).
• No minimum B-BBEE level is stipulated as a condition of award; points are claimed for specific goals (HDI, female, disability, youth ownership).
• No local content requirement is stated.
• No CIDB grading applies (non-construction professional service).
• No professional-body registration requirement is stated.

Contract form: SBD 7.2 (Rendering of Services) to be signed in duplicate by both parties on award.

General Conditions of Contract (GCC, July 2010) apply and may not be amended; Special Conditions of Contract (SCC) will supplement and prevail over GCC where they conflict.

Contract duration: not stated in the document.

Performance security: required within 30 days of award notification; amount specified in SCC; acceptable forms: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque; returned within 30 days after completion of all obligations including warranty.

Payment: within 30 days of invoice submission; currency Rand unless SCC states otherwise.

Price firmness: prices quoted remain binding during the bid validity period; variations only by written amendment signed by both parties.

Subcontracting: supplier must notify the purchaser in writing of all subcontracts; notification does not relieve the supplier of liability.

Delays: supplier must notify purchaser promptly in writing of any delay, its likely duration and cause; purchaser may extend time with or without penalties; liquidated damages/penalties apply per GCC Clause 22 (details not quantified in the document).

Termination: purchaser may terminate for default (Clause 23), insolvency (Clause 26), or force majeure (Clause 25).

Dispute resolution: settlement of disputes per GCC Clause 27.

Governing law: South African law (GCC Clause 30).

National Industrial Participation Programme (NIPP) obligation applies (GCC Clause 33).

Anti-dumping and countervailing duties: state not liable for duties imposed after bid date (GCC Clause 24).

Restriction of suppliers: purchaser may restrict suppliers from public sector business for up to 10 years for corrupt/fraudulent practices (GCC Clause 23).

Mandatory returnable documents: SBD 1, SBD 3.3, SBD 4, SBD 6.1, SBD 7.2, GCC, Authority to Sign, Credit Instruction forms.

Tax compliance: SARS TCS PIN or CSD registration required for each consortium/joint venture party.

No bids from persons in state service or their controlled entities.

Foreign suppliers without RSA tax presence exempt from TCS PIN.

Successful bidder must sign SBD 7.2 contract form.

Evaluation follows the 80/20 preference point system (price 80, specific goals 20).

Price scored using the formula Ps = 80 × (1 − (Pt − Pmin) / Pmin).

Specific goals scored per the table in SBD 6.1 paragraph 2.12 (HDI 10, female 5, disability 2, youth 3).

Claims must be supported by documented proof submitted with the bid; incomplete claim table or missing proof results in zero specific-goal points.

The department reserves the right to require substantiation of any claim at any time.

No functionality/technical evaluation stage or minimum qualifying score is described.