Appointment of a service provider to assist with the statutory review and where necessary, amendment of the bergrivier municipality: integrated zoning scheme by-law, zoning register and related zoning maps

Technical enquiries:

• Contact: Mr. Werner Wagener
• Email: [email protected]
• Telephone: 022 913 6000

Bid procedure and document enquiries:

• Contact: Mr. Coellin Julius
• Email: [email protected]
• Telephone: 022 913 6000

Submission address:

Municipal Offices

13 Kerk Street

Piketberg

7320

Submission method: sealed envelope, clearly marked with the tender number and title, placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg.

Closing time: 28 October 2026 at 12:00.

Bids must be completed in black ink on the original bid documentation.

Late, incomplete, faxed or emailed bids will not be accepted; proof of dispatch is not proof of receipt.

Bids addressed to a municipal official in a personal capacity will be disqualified.

The bidder is responsible for ensuring courier companies place the bid in the tender box.

Returnable forms (all must be completed and signed):

• Authority to Sign a Bid (with certified resolution for companies/CCs)
• Tax Compliance Status Pin
• MBD 4 (Declaration of Interest)
• MBD 6.1 (Preference Points Claim)
• MBD 8 (Declaration of Past SCM Practices)
• MBD 9 (Certificate of Independent Bid Determination)
• MBD 10 (Certificate of Payment of Municipal Accounts)
• OHSA form with Letter of Good Standing from Compensation Commissioner
• Form of Indemnity
• Pricing Schedule
• Form of Offer
• Declaration by Tenderer

Evaluation under the Council's Supply Chain Management Policy using the 80/20 preference point system.

Preference points: 80 for price, 10 for specific participation goals, 10 for B-BBEE.

Locality points (specific participation goals): Bergrivier Jurisdiction 10, West Coast jurisdiction 5, Western Cape Province 3, South Africa 2 (for bids below R50 million); above R50 million: 5, 3, 2, 1 respectively.

Bid price must be VAT inclusive.

No CIDB grading required.

The municipality requires a service provider to assist with the statutory review and, where necessary, amendment of the Bergrivier Municipality Integrated Zoning Scheme By-Law, Zoning Register and related zoning maps.

The scope is as set out in the specifications.

Variation orders: where the estimated value of changes does not vary more than 15% of the total value of the original contract, the contractor may be instructed to deliver the goods or render the services as such. For measurable quantities, the contractor may be approached to reduce the unit price, provided there is no escalation in price.

Goods and services must conform to the standards in the bidding documents and specifications.

Inspections, tests and analyses may be conducted at any stage; costs are borne by the supplier if goods or services are non-compliant.

Rejected goods must be replaced at the supplier's cost.

Pricing Schedule must be completed and signed.

Prices must be quoted in South African currency and inclusive of VAT.

For contracts exceeding R1 million, bidders must be VAT registered; the municipality's VAT registration number is 4000 846 172.

Payment will be made within 30 days after submission of a valid invoice.

No contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and services charges are in arrears.

Bidders must be registered on the National Treasury Central Supplier Database (CSD).

A valid Tax Compliance Status (TCS) Pin and CSD registration number must be submitted with the bid; failure may invalidate the bid.

Bidders must submit an originally certified B-BBEE Certificate or sworn affidavit; failure results in 0 points for B-BBEE.

Bids must be valid and binding for 120 days after the closing date.

No CIDB grading required.

Preference points for B-BBEE: 10 points (80/20 system).

Bidders must submit an originally certified B-BBEE certificate or sworn affidavit to claim points; otherwise 0 points.

Specific goals include locality points for Bergrivier, West Coast, Western Cape, and South Africa.

The OHSA (Occupational Health and Safety) form must be completed and signed.

A valid Letter of Good Standing from the Compensation Commissioner must be attached.

General Conditions of Contract (GCC) apply, including provisions on performance security, warranties, payment terms, penalties, termination for default, force majeure, dispute resolution (mediation and court), limitation of liability, and governing law (South African).

The award is subject to signing a Service Level Agreement (SLA).

Special conditions of contract apply where applicable; in case of conflict with GCC, special conditions prevail.

Bidders must be registered on National Treasury's Central Supplier Database (CSD).

Tax Compliance Status (TCS) Pin and CSD registration number must be submitted with the bid; failure may invalidate the bid.

Bidders must submit an originally certified B-BBEE Certificate or sworn affidavit; failure results in 0 points for B-BBEE.

Bids must be valid and binding for 120 days after closing date.

Only bids completed in black ink on original documentation accepted.

Late, incomplete, faxed or emailed bids not accepted.

Council not obliged to accept lowest or any quotation.

Bids will be evaluated using the Council's Supply Chain Management Policy.

Preference points: 80 points for price, 10 points for specific participation goals, 10 points for B-BBEE.

The 80/20 system applies.

Points for locality: Bergrivier Jurisdiction 10, West Coast jurisdiction 5, Western Cape Province 3, South Africa 2 (for bids below R50 million); above R50 million: 5, 3, 2, 1 respectively.

The bid price must be VAT inclusive.