Operate and manage shared clothing & textile production facility in amajuba district, KZN (24-Month contract)

RFP Release Date: 08 June 2026. Compulsory Briefing Session: 18 June 2026 at 10:00, Venue: Site number 9, Madadeni Industrial Estate, Newcastle, KwaZulu-Natal (GPS: 27° 47' 12.13"S, 30° 03' 54.69"E). Written Questions of Clarification Closing Date: 19 June 2026 at 16:00. Written Responses to Clarifications: 23 June 2026 at 16:00. Bid Closing Date: 01 July 2026 at 11:00.

Procurement Enquiries: Supply Chain Management Unit, Email: [email protected], Tel: 031 907 8911. Submission Address: Ithala Trade Centre, 29 Canal Quay Road (GPS: 29 Signal Road), Point Waterfront, Durban. Complaints: Larissa Warren, Tel: 031 907 8610, Email: [email protected]. Anonymous Complaints Hotline: 0800 004 823.

Submit bids in sealed envelopes to Ithala Trade Centre, 29 Canal Quay Road (GPS: 29 Signal Road), Point Waterfront, Durban. Deposit in the reception bid box. Closing date: 01 July 2026 at 11:00. Late, telephonic, or email submissions are not accepted. Submit one original and one electronic (USB) copy. Bids must be on original tender documentation issued by IDFC, written in black ink. No reproductions allowed. Queries must be submitted in writing only to [email protected], quoting the bid number. Bids with deviations from requirements may be eliminated. Attendance at the compulsory briefing session is mandatory; failure to attend will lead to disqualification.

Evaluation is conducted in three stages: 1) Administrative Compliance: Bids are checked for mandatory documents (CSD registration, SARS tax compliance, SBD1, SBD4, proof of briefing attendance, valid FP&M SETA or QCTO accreditation). Missing any mandatory document results in disqualification. 2) Functionality Evaluation: Responsive bids are scored on functionality (100 points). Minimum threshold is 70 points. Criteria include: Proposal (30 points) - operational model, adherence to Production Procedure Manual, resource capacitation, MSME recruitment/onboarding, accredited training, ISO 9001 accreditation plan. Company Experience (30 points) - references for projects >R5m (3+ references = 30 points, 3 references = 20 points, <3 or <R5m = 0 points). Company Resources (40 points) - Facility Centre Manager (Postgraduate degree + 5 years MSME experience = 10 points), Clothing and Textile Expert (Diploma + 3 years experience = 10 points), Marketing Officer (Diploma + 3 years experience = 10 points), Finance Officer (BCom + 3 years experience = 10 points). 3) Price and Specific Goals: Price (80 points) and Specific Goals (20 points). Preference points for B-BBEE: ≥51% Black Ownership (5), ≥33% Women Ownership (5), ≥33% Youth Ownership (5), ≥25% Persons with Disability Ownership (5). Total: 100 points. Bids not meeting the 70-point threshold in Stage 2 are excluded from Stage 3.

Scope: Appointment of an accredited service provider to operate the Shared Clothing and Textile Production and Training Facility in Madadeni Industrial Estate, Amajuba District, KwaZulu-Natal for 24 months. Key Deliverables: Stage 1 - Inception Report: Develop a comprehensive business plan including vision, mission, operational model, market analysis, financial model, governance/management structures, sustainability/risk strategy, M&E mechanisms, and policy alignment. Stage 2 - Operational Management: Recommend governance/oversight structure, develop legal/institutional model, ensure transparency/accountability, and achieve ISO 9001 accreditation within 12 months. Implement Quality Management Systems, Environmental Health and Safety standards, Hazardous Material Handling/Storage, Production/Formulation Conversions, Booking/Production Management Systems, and operational policies/SOPs. Manage day-to-day operations, adhere to Production Procedure Manuals, capacitate facility with resources/consumables, recruit/onboard MSMEs (minimum 50 learners/year) into 12-month incubation, and provide training in: Clothing/Textile Manufacturing, Financial Management, Pricing, Packaging/Labelling, Marketing/Sales, Quality Assurance. Accreditation: Valid FP&M SETA or QCTO Clothing and Textile accreditation required. Resources: Facility Centre Manager, Finance Officer, Marketing Officer, Clothing/Textile Expert/Trainer, Admin Support, General Assistant (detailed CVs and qualifications required).

Key Personnel Requirements: Facility Centre Manager - Postgraduate degree in Business Administration (or equivalent) + minimum 5 years MSME development experience. Clothing and Textile Expert/Trainer - Diploma in Fashion Production (or equivalent) + minimum 3 years clothing/textile industry experience. Marketing Officer - Diploma in Marketing (or equivalent) + minimum 3 years marketing experience. Finance Officer - BCom degree (or equivalent) + minimum 3 years finance experience. Admin Support and General Assistant - Detailed CVs and qualifications required. Resource Replacement: If a resource becomes unavailable, replace within 7 days with a similarly qualified resource, subject to IDFC project manager vetting. No points awarded if minimum qualifications/experience are not met.

ISO 9001 Accreditation: Facility must achieve ISO 9001 accreditation within the first 12 months of operation. Requirements: Implement Quality Management Systems, Environmental Health and Safety standards, Hazardous Material Handling and Storage, Production and Formulation Conversions, Booking and Production Management Systems. Operational Policies: Develop and implement SOPs in line with industry best practices. Adherence: Strict adherence to Production Procedure Manuals for Quality Management, Handling/Storage, Manufacturing, and Booking Management. Training: Provide accredited training to MSMEs in Quality Assurance to ensure consistent product quality.

Pricing Schedule: Submit a proposed pricing schedule for the 24-month operation of the facility. Include Year 1 and Year 2 amounts, subtotal, VAT (15%), and total. Pricing must be fair and reasonable; omissions of fees or reimbursable costs may render the bid non-responsive. Exclusions: Pricing should exclude municipal bills and rental. VAT Compliance: Prices must include VAT where applicable. IDFC reserves the right to request VAT registration if the award exceeds R2.3m for 12 consecutive months. Payment: Invoices must comply with VAT Act Section 20. Payment made 30 days after receipt of valid invoice.

Pricing: Submit a fair and reasonable costing for operations of the facility for 24 months. Pricing schedule must include all specified elements (fees and reimbursable costs); omissions may render the bid non-responsive. Pricing should exclude municipal bills and rental. VAT (15%) must be included where applicable. Payment Terms: Invoices must comply with VAT Act Section 20. Payment made 30 days after receipt of valid invoice into the bidder’s bank account. Banking details must be submitted upon award. Budget amounts in the document are indicative only. Price evaluation (80 points) and Specific Goals (20 points) form part of Stage 3 evaluation.

Mandatory Compliance: Registered vendor on National Treasury Central Supplier Database (CSD) (https://secure.csd.gov.za/). Good standing with SARS (verified via CSD or SARS eFiling PIN). Valid Tax Compliance Status (TCS) PIN or CSD number. For consortia/joint ventures/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number. SBD1 (Invitation to Bid) - completed, signed, with attached resolution letter. SBD4 (Declaration of Interest) - completed, signed, with all pages filled and N/A indicated where applicable. Proof of compulsory briefing attendance (signed register). Valid FP&M SETA or QCTO Clothing and Textile accreditation certificate. B-BBEE: Preference points for ≥51% Black Ownership, ≥33% Women Ownership, ≥33% Youth Ownership, ≥25% Persons with Disability Ownership (verified via CSD/CIPC). Disqualifications: Late/incomplete submissions, missing mandatory documents, bids from state employees/directors/members in state service, foreign suppliers without RSA compliance, fraudulent documentation, SCM abuses, or soliciting information from IDFC employees during bid process.

Environmental Health and Safety Standards: Facility must comply with EHS standards as part of ISO 9001 accreditation. Hazardous Material Handling: Implement safe handling and storage procedures for hazardous materials. Production Safety: Ensure safe production processes and formulation conversions. Booking and Production Management: Implement systems to manage production and bookings safely and efficiently. Training: Include EHS training for MSMEs as part of the incubation program.

Sustainability: Develop a sustainability and risk mitigation strategy as part of the comprehensive business plan. Alignment: Ensure alignment with national and provincial policies on industrialisation, MSME development, and localisation. Environmental Compliance: Include Environmental Health and Safety standards as part of ISO 9001 accreditation requirements.

Confidentiality: Bids and related information must be kept strictly confidential. Unauthorised disclosure of IDFC information is prohibited. Intellectual Property: All documentation, IP rights, and materials produced during the contract vest in IDFC. Service providers may not disclose or use information/data without written approval. Waivers: Waiver of a breach does not prejudice remedies for other breaches. Delay or indulgence in exercising rights does not waive those rights. Contract Duration: 24 months from date of appointment. Contract Form: Successful bidders must sign a written contract (SBD7). Addenda: IDFC may issue addenda to amend/amplify tender documents up to 7 days before closing. Bidders must acknowledge receipt of addenda. Bid Validity: Bids valid for 120 days. Extensions may be requested. Site Inspections: IDFC reserves the right to inspect bidder properties to assess suitability.

Evaluation Process: Three stages - Administrative Compliance, Functionality Evaluation, and Price/Specific Goals. Administrative Compliance: Mandatory documents include CSD registration, SARS tax compliance, SBD1, SBD4, briefing attendance proof, and FP&M SETA/QCTO accreditation. Functionality Evaluation: 100-point system with a 70-point minimum threshold. Criteria: Proposal (30 points) - operational model, Production Procedure Manual adherence, resource capacitation, MSME recruitment/onboarding, accredited training, ISO 9001 plan. Company Experience (30 points) - references for projects >R5m. Company Resources (40 points) - qualifications/experience of Facility Centre Manager, Clothing/Textile Expert, Marketing Officer, Finance Officer. Price and Specific Goals: Price (80 points) and Specific Goals (20 points). Preference Points: ≥51% Black Ownership (5), ≥33% Women Ownership (5), ≥33% Youth Ownership (5), ≥25% Persons with Disability Ownership (5).