Historical valuation services for mosam land claim – limpopo tender (RFQ)

Technical enquiries:

• Contact: Lebogang Molapo
• Telephone: 015 495 2055
• Email: [email protected]

Bid-related enquiries:

• Contact: Mr SE Sebake
• Telephone: 015 495 1851
• Email: [email protected]

Submission email: [email protected]

Submission method: email to [email protected]

Closing time: 00H00 on 20 October 2026

Bids received after the closing time and date will not be accepted.

Bid documents must be submitted in a sealed envelope with the bidder's name and address, bid number, and closing date; failure to comply will disqualify the proposal.

Returnable forms (all must be completed, signed, and returned with the bid):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule for Professional Services): quoted prices for the services.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system; must be the correct form issued by the Department of Agriculture, Land Reform and Rural Development.
• Authority to Sign the Standard Bidding Documents: authorises the named signatory to bind the bidder.
• Authority of Signatory: proof of authority (e.g., company resolution) must be submitted.
• Credit Instruction forms: banking details for payment.
• General Conditions of Contract (GCC) and terms of reference as issued.
• SBD 7.2 (Contract Form – Rendering of Services): to be filled in duplicate and signed by both parties after award.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time, regardless of reason.
• Failure to comply with the sealed envelope requirements.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals and maximum points:

• Historically Disadvantaged Individuals (HDI): 10 points
• Female ownership: 5 points
• Disability ownership: 2 points
• Youth ownership (not older than 35 on closing date): 3 points

Points for specific goals are calculated based on percentage ownership equity (e.g., HDI points = % ownership x 10 ÷ 100).

Proof required for each specific goal:

• HDI, female, youth: copy of ID and company registration document.
• Disability: certified copy or original doctor's letter confirming the disability.

Failure to submit proof or to fully complete the SBD 6.1 table will result in no points for specific goals.

A tenderer will not be awarded HDI points if it intends to subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership.

A tenderer awarded a contract based on HDI preference may not subcontract more than 25% of the contract value to a non-HDI enterprise.

The department requires the appointment of a service provider to conduct a historical valuation for the Mosam land claim on the remaining extent of Erf 119, Erf 127 (now consolidated to remaining extent of 2386) and remaining extent of Erf 128 KR.

No briefing session will be held.

Payment terms: The purchaser undertakes to make payment within 30 days after receipt of an invoice.

Performance security: The successful bidder must furnish performance security within 30 days of notification of contract award, in the amount specified in the Special Conditions of Contract (SCC). Forms include a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Tax compliance: Bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. In consortia, joint ventures, or sub-contracting arrangements, each party must submit a separate TCS certificate, PIN, or CSD number.

State employment: No bid will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Proof of authority: Bidders must submit proof of authority to sign, such as a company resolution.

B-BBEE: Preference points are claimed under the 80/20 system via SBD 6.1. Specific goals include HDI, female, disability, and youth ownership. Proof of ownership (ID and company registration) or disability (doctor's letter) is required.

Local content: The GCC includes provisions on local content and imported content; no specific local content percentage is stated for this tender.

The General Conditions of Contract (GCC) apply and may not be amended. Special Conditions of Contract (SCC), if any, supplement the GCC and prevail in case of conflict.

Key GCC provisions:

• Payment: within 30 days after submission of a correct invoice or claim.
• Prices: quoted prices are firm and may not vary unless authorised in the SCC.
• Contract amendments: only by written amendment signed by both parties.
• Assignment: the supplier may not assign obligations without prior written consent.
• Subcontracts: the supplier must notify the purchaser in writing of all subcontracts.
• Delays: the supplier is liable for penalties for delays unless an extension is agreed.
• Termination for default: the purchaser may terminate for default and claim damages.
• Force majeure: relieves liability for specified events.
• Disputes: settlement procedures apply.
• Governing law: South African law.
• Taxes and duties: as applicable.
• Prohibition of restrictive practices: collusive practices are prohibited and may lead to penalties or restriction from doing business with the public sector for up to 10 years.

Evaluation uses the 80/20 preference point system: price (80 points) and specific goals (20 points). Specific goals: HDI (10), female (5), disability (2), youth (3). Points for specific goals are calculated based on percentage ownership equity. Proof of ownership or disability is required. Subcontracting more than 25% of the contract value to a non-qualifying enterprise may result in loss of HDI points.