Supply and delivery of dell poweredge r470 server – SENTECH tender in gauteng

Closing date: 14 October 2026 at 12h00

Briefing session: None (N/A)

Validity period: 90 days

Quotations contact:

• Name: Nomaswazi Mhlanga
• Role: Administrator
• Telephone: 083 644 5066
• Email: [email protected]

Submission address: by email to [email protected]

Submission method: email

Submission email: [email protected]

Closing date: 14 October 2026

Closing time: 12h00

Returnable documents (all must be completed, signed in black ink, and submitted on company letterhead):

• Form of Offer and Acceptance: signed offer with total price inclusive of VAT, and acceptance by Sentech.
• Schedule of Deviations: any deviations from the RFQ documents must be listed here; no other deviations are valid.
• Proof of OEM partnership: letter from the OEM or written proof of partnership (mandatory).
• Valid B-BBEE certificate: required to claim preference points.

Disqualification risks:

• Failure to meet any administrative responsiveness criterion.
• Quotation not received by closing date and time.
• Quotation not fully completed and signed in black ink.
• Quotation not on company letterhead.
• Not registered on the Sentech Supplier Database.
• Not tax compliant.

Evaluation stages:

1. Stage 1 – Administrative Responsiveness: checked against the criteria in section 1 of the RFQ Data.
2. Stage 2 – Mandatory Evaluation: bidders must provide proof of OEM partnership (letter from OEM or written proof). Bidders not complying are not evaluated further.
3. Stage 3 – Price and Preference: lowest price scores highest price points; preference points claimed under the 80/20 system.

Preference points (total 20):

• Race: 8 points for ≥51% black ownership; 3 for 25.1–50%; 1 for 5–25%; 0 for below 5%.
• Gender (women): 10 points for ≥51% women ownership; 6 for 25.1–50%; 2 for 5–25%; 0 for below 5%.
• Disability: 2 points with a doctor's note confirming disability.

Price points formula (80/20):

Ps = 80 [1 - (Pt - Pmin) / Pmin]

Where Ps = price points, Pt = bid price under consideration, Pmin = lowest acceptable bid price.

No functional evaluation criteria apply (N/A).

Supply and delivery of a Dell PowerEdge R470 server to Sentech Head Office.

No further technical specifications are provided in the RFQ document.

Prices must be quoted in ZAR. Foreign currency prices have a fixed exchange rate for the contract term, with the bidder bearing currency fluctuation risk. No price adjustments without written approval. Sentech may negotiate market-related prices and discounts; if not agreed, Sentech may cancel the bid.

All prices must be quoted in South African Rands (ZAR).

If a price is in a foreign currency, the exchange rate quoted remains fixed for the contract term; the bidder bears all currency fluctuation risk.

No price adjustments are permitted without Sentech's written approval; any application must be supported by documentary evidence.

Sentech may negotiate market-related prices and discounts; if agreement is not reached, Sentech may cancel the bid.

After acceptance, the service provider must, within two days of receiving the signed agreement, arrange delivery of any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract. Failure to do so constitutes repudiation of the agreement.

Tax compliance: bidders must be tax compliant.

Sentech Supplier Database: bidders must be registered on the Sentech Supplier Database.

B-BBEE: a valid B-BBEE certificate is required to claim preference points.

Confidentiality: bidders must treat the RFQ terms and Sentech's confidential information as confidential and not disclose them without prior written authorisation.

Within two days of receiving the signed agreement, the service provider must arrange delivery of any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract. Failure to do so constitutes repudiation of the agreement.

Sentech may appoint one or more suppliers, in whole or in part, or not appoint any supplier at all, and may cancel the bid in its entirety at its sole discretion.

Bidders must meet all administrative responsiveness criteria: be tax compliant, be registered on the Sentech Supplier Database, submit on company letterhead, fully complete and sign in black ink, and submit via email by the closing date and time. Bidders must treat the RFQ terms and Sentech's confidential information as confidential and not disclose them without prior written authorisation.

Evaluation is in three stages: administrative responsiveness, mandatory criteria (proof of OEM partnership), and price with preference points under the 80/20 system. Preference points are awarded for black ownership, women ownership, and disability as detailed in the main evaluation section.

Returnable documents: the signed Supplier Consent Form must be submitted with the quotation. The form must be signed by an authorised representative who warrants their authority.

Consent to processing of personal information is required for the bid to be considered and for registration on Sentech's supplier database. Withdrawal of consent may prevent processing of the bid.

Department: Supply Chain Management

Returnable documents:

• SBD 4 (Bidder's Disclosure): completed, signed and submitted with the quotation. It declares whether any director, shareholder, member or controlling-interest person is employed by the state, has a relationship with anyone at Sentech, or has an interest in a related enterprise.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Submitting a false or incomplete SBD 4 declaration.

Eligibility requirements:

• No director, shareholder, member or controlling-interest person may be employed by the state.
• No relationship with any person employed by Sentech.
• No interest in any other related enterprise.
• Must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• SBD 4 must be completed and signed.

No specific compliance requirements beyond the SBD 4 disclosure.