Once-off supply, delivery and offloading of one insulated (closed) two-door trailer for the tmpd band unit

Closing

• Date: 21 October 2026
• Time: 10:00

Briefing session

• No compulsory briefing session; the schedule records the briefing session as N/A.

Delivery

• Within 3 months of the order date.

Validity

• The quotation remains valid for 90 days after the closing date.

Technical enquiries

• Name: Vusi Mabona
• Telephone: (012) 358 2962
• Email: [email protected]

Supply chain enquiries

• Name: Josia Masenya
• Telephone: (012) 358 0658
• Email: [email protected]

Department

• Tshwane Metro Police (TMPD)

Submission and office address

Tshwane House

Supply Chain Management

320 Madiba Street

Pretoria

GPS: 25.74431°S, 28.19464°E

Submission method

• Online submission through the City of Tshwane e-tender portal; bids must not be placed in the tender box.
• Responses must be uploaded no later than 10:00 on 21 October 2026.

Format rules

• Documents must be completed in black pen; re-typed or scanned documents are not accepted.
• Price errors must be struck through in ink and every change initialled.
• Correction fluid (Tippex or similar) is prohibited; an affected item price is rejected, and use on a bill of quantities repudiates the whole quotation.
• Every item on the pricing schedule must be priced; an incomplete schedule disqualifies the bid.

Returnable forms and documents (all must be completed, signed and submitted)

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 4 (Declaration of Interest): declares any interest in related companies and any link to persons in the service of the state; failing to declare disqualifies the bid.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• MBD 7.2 (Contract Form – Rendering of Services): to be completed and signed by the successful bidder.
• MBD 8 (Declaration of Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination).
• The administrative checklist also names MBD 1, 4, 5, 8 and 9 as compulsory.
• Company registration certificate, tax clearance certificate or unique PIN, B-BBEE certificate, rates and taxes proof, and CSD summary report.
• Authority to sign: where the signatory is not a director, member, owner or shareholder of the company, an official letter of authorisation or delegation of authority must be attached.

Delivery address for documents

Tshwane House

Supply Chain Management

320 Madiba Street

Pretoria

GPS: 25.74431°S, 28.19464°E

Returnable documents

• Tax compliance status PIN or CSD number.
• Valid CSD registration.
• Municipal account statement, signed lease, or councillor letter showing rates and taxes not more than 90 days in arrears (bidding company and its owners, members, directors and major shareholders).
• Completed and signed MBD 1, 4, 5, 8 and 9.
• Audited financial statements for the most recent 3 years (or from establishment), or proof that auditing is not legally required.
• Joint venture agreement signed by all parties, where applicable.
• Compulsory briefing attendance register, where applicable.
• Completed pricing schedule with all items priced.

Evaluation stages

• Stage 1: Administrative Compliance.
• Stage 2: Mandatory Requirements.
• Stage 3: Preference Point System.

Stage 2 mandatory submission

• Manufacturer's brochure for the offered equipment confirming it meets the technical specification; failure to meet any minimum technical requirement disqualifies the bid.

Preference point system

• 80/20 system under the Preferential Procurement Policy Framework Act, 2000, Regulations 2022.
• Price: 80 points.
• Specific goals: 20 points.

Specific goals scoring

• B-BBEE Level 1: 8; Level 2: 7; Level 3: 6; Level 4: 5; Level 5: 4; Level 6: 3; Level 7: 2; Level 8: 1; non-compliant: 0.
• EME and/or QSE: 2 points.
• At least 51% women-owned: 2 points.
• At least 51% owned by people with disabilities: 2 points.
• At least 51% youth-owned: 2 points.
• Local economic participation: City of Tshwane 4 points; Gauteng 2 points; National 1 point.
• Proof must be submitted for each claim; a claim without evidence scores zero.

Other

• Late bids are not considered; the City may accept or reject any bid in whole or in part.

Scope

• Once-off supply, delivery and offloading of one new insulated, fully enclosed two-door cargo/luggage trailer for the TMPD Band Unit.
• Intended to transport and securely store brass, woodwind and percussion instruments, amplifiers, sound equipment, uniforms, music stands and accessories, protected against weather, dust, impact, theft and damage.

Minimum trailer requirements (non-compliant offers are disqualified)

• Condition: new and unused; fully enclosed two-door trailer.
• External: length minimum 3 m; width 1.8–2 m (subject to road-legal configuration); height minimum 2.7 m.
• Internal: length minimum 2.8 m; width minimum 1.6 m; height minimum 2.7 m.
• Insulation: minimum 50 mm wall and roof panels.
• Chassis: galvanised steel or equivalent corrosion-resistant construction; reinforced heavy-duty frame.
• Body: composite, aluminium insulated panel or equivalent durable construction; durable non-slip flooring; waterproof weather-resistant roof.
• Running gear: single axle; minimum two 14-inch wheels; one mounted spare wheel; suspension rated for the maximum permissible mass; two safety chains; heavy-duty jockey wheel; mudguards; one pair of wheel chocks.
• Doors: minimum one lockable side door; full-height lockable rear access door; heavy-duty hinges; waterproof rubber seals; secure tamper-resistant locking.
• Interior: tie-down anchors and restraint points; load securing rails or equivalent; protective wall lining; impact-resistant surfaces and padding.
• Lighting and electrical: switch-operated LED interior lighting; roadworthy brake, indicator, tail and number-plate lights; compliant reflectors and safety markings; trailer electrical connection.
• Compliance: applicable NRTA, National Road Traffic Regulations, SANS and VC 8026; roadworthy for South African public roads.
• Documentation: operator, maintenance and technical manual.
• Warranty: minimum 12 months from acceptance and commissioning.
• The trailer must be made available for municipal inspection and testing before acceptance.

Deliverables

• Supply, delivery and safe offloading at the City's designated delivery location; inspection and commissioning; rectification of defects found at no cost to the City.

Statutory documents to be provided

• NRCS Letter of Authority (LoA); manufacturer, importer or builder documentation; Manufacturer's Certificate or Certificate of Origin; VIN/chassis details; NATIS/eNaTIS documentation; Weighbridge Certificate with tare mass and mass ratings; VC 8026 and SANS compliance documents; any other required approvals.
• The bidder must assist with registration and licensing; all documents must match the physical trailer (VIN/chassis, manufacturer, model, GVM, tare mass); errors that delay registration must be corrected at no cost.

After-sales

• Letter from the OEM, agent or dealer confirming local after-sales support or dealership; 12-month warranty covering faulty materials, workmanship or manufacturing; availability of replacement parts and technical support; after-sales support for the warranty period.

Administrative compliance (Stage 1) requirements

• Tax compliance status PIN or CSD number; tax status must be compliant before award.
• Valid CSD registration, or master registration number / CSD number.
• Municipal account statement for the bidding company (and for all South African owners, members, directors and major shareholders) not older than 3 months and not more than 90 days in arrears, or a signed lease, or a local councillor letter for informal or rural bidders.
• Completed and signed MBD 1, 4, 5, 8 and 9, with any signatory properly authorised.
• Audited financial statements for the most recent 3 years (or from establishment for younger firms), or proof that auditing is not legally required.

Deliverables

• New, unused, insulated and fully enclosed two-door cargo/luggage trailer built to the minimum technical specification.
• Delivery and safe offloading at the City's designated delivery location.
• Inspection and commissioning on delivery.
• Rectification of any defects identified at inspection or commissioning at no cost to the City.

Inspection

• The trailer must be made available for municipal inspection and testing before acceptance.

Pricing schedule

• Item 1: supply, delivery and offloading of one Insulated (Closed) 2-Door Trailer per the technical specification.
• Quote the amount excluding VAT, 15% VAT and the total including VAT.
• The City may increase or decrease quantities subject to budget availability.

Pricing schedule

• Item 1 (material number 200000009434): supply, delivery and offloading of one Insulated (Closed) 2-Door Trailer to specification.
• Quote the amount excluding VAT, 15% VAT and the total including VAT.
• All prices must be quoted in South African Rand.
• The City may increase or decrease quantities based on cost effectiveness and budget availability.

No bid security

• No bid bond or performance guarantee is stated.

Validity

• The quotation remains valid for 90 days after closing.

Market analysis

• The City may test price viability; a bidder who confirms it cannot deliver at the quoted price is disqualified as non-responsive; a bidder who confirms it can must accept a tight contract to manage non-performance risk.
• Non-delivery is handled under the contract, including performance warnings and possible listing on the database of restricted suppliers.

Price negotiation

• The City may negotiate a market-related price with the highest-scoring bidder, then the second, then the third; if no market-related price is agreed, the quotation may be cancelled.

Registration and eligibility

• Compulsory: registration on the Central Supplier Database with a valid CSD number.
• Tax compliance status PIN or CSD number; tax status must be compliant before award.
• CIPC company registration certificate.

Municipal accounts

• Original or copy of a municipal account statement for the bidding company not older than 3 months and not more than 90 days in arrears, or a signed lease, or a letter from the local councillor for bidders in informal settlements or rural areas.
• The same proof is required for all South African owners, members, directors and major shareholders.

B-bbee

• A valid certified B-BBEE certificate, a sworn affidavit for EME/QSE, or a CIPC B-BBEE certificate is required to claim preference points.

Financials

• Audited financial statements for the most recent 3 years, or from date of establishment for firms less than 3 years old, or proof that auditing is not legally required; stated as applicable for tenders above R10m with MBD 5.

Joint ventures

• A JV agreement signed by all parties plus all required documents for each party; the successful bidder must continue with the same JV for the contract duration unless the City approves otherwise.

Signing authority

• A delegation of authority or official authorisation letter is required where the signatory is not a director, member, owner or shareholder.

Disqualification risks

• No bid is accepted from persons in the service of the state.
• Late submissions, incomplete pricing, unsigned or incomplete MBD forms, and misuse of correction fluid on prices lead to disqualification.

Preference points for specific goals (80/20)

• B-BBEE levels: Level 1 = 8; Level 2 = 7; Level 3 = 6; Level 4 = 5; Level 5 = 4; Level 6 = 3; Level 7 = 2; Level 8 = 1; non-compliant = 0.
• EME and/or QSE: 2 points.
• At least 51% women-owned: 2 points.
• At least 51% owned by people with disabilities: 2 points.
• At least 51% youth-owned: 2 points.
• Local economic participation: City of Tshwane 4 points; Gauteng 2 points; National 1 point.

Evidence

• Provide a B-BBEE certificate, a sworn affidavit (EME/QSE), CIPC registration or other proof of ownership as applicable; no evidence means zero points.

Warranty

• Minimum 12 months from acceptance and commissioning.
• Covers defects from faulty materials, workmanship or manufacturing; includes replacement parts and technical support, operating and maintenance manuals, and after-sales support for the warranty period.

After-sales support

• A letter from the OEM, agent or dealer confirming local after-sales support or dealership must be provided.

Contract form

• The successful bidder must complete and sign written contract form MBD 7.2 (rendering of services).

Contract conditions

• Bid validity: 90 days after closing.
• Delivery within 3 months of the order date.
• Only new trailers, supplied on receipt of an official City order.
• Quantities per the official purchase order; delivery must be accompanied by an official delivery note.
• All prices in South African Rand.
• The City may decline the bid in whole or part, and may procure more or fewer quantities based on cost effectiveness and affordability.

Market analysis

• Non-viable pricing may lead to disqualification or a tight performance contract; non-delivery is handled under the contract with performance warnings and possible restriction on the database of restricted suppliers.

Minimum trailer specification

• New and unused; fully enclosed two-door trailer.
• External: length minimum 3 m; width 1.8–2 m (road-legal); height minimum 2.7 m.
• Internal: length minimum 2.8 m; width minimum 1.6 m; height minimum 2.7 m.
• Insulation minimum 50 mm wall and roof panels.
• Galvanised steel chassis; reinforced heavy-duty frame; composite or aluminium insulated panel body; non-slip flooring; waterproof roof.
• Single axle; minimum two 14-inch wheels; one mounted spare wheel; suspension rated for the maximum permissible mass; two safety chains; heavy-duty jockey wheel; mudguards.
• One lockable side door; full-height lockable rear door; heavy-duty hinges; waterproof rubber seals; tamper-resistant locking.
• Tie-down anchors and restraint points; load securing rails; protective interior lining and padding.
• LED internal lighting; roadworthy external lights; reflectors; electrical connection; one pair of wheel chocks.
• Compliance with the NRTA, SANS and VC 8026; operator, maintenance and technical manual; minimum 12-month warranty; inspection and testing before acceptance.

Mandatory submission

• Manufacturer's brochure confirming the offered product meets the technical specification.

Stages

• Stage 1: Administrative Compliance; Stage 2: Mandatory Requirements; Stage 3: Preference Point System.

Points

• 80/20 system (PPPFA 2000, Regulations 2022): 80 points for price, 20 points for specific goals.