Bot electrical breakdown support | tpt_engineering / technical_2026/27_maintenance services_1658

Bidding procedure enquiries:

• Contact: Nompumelelo Simelane
• Telephone: 035 905 3419
• Email: [email protected]

Technical enquiries:

• No contact person named; use the bidding procedure contact above.

Submission:

• Transnet e-Tender Submission Portal: transnetetenders.azurewebsites.net

Service delivery location:

Transnet Port Terminal

Port of Richards Bay

KwaZulu-Natal

Submission method: Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net), accessed via Google Chrome.

• Each bidder must register its own company profile and log an intent to bid under that profile; submitting through another company's profile is prohibited and disqualifies the bid.
• Joint ventures: any party may use its own registered profile to submit on behalf of the JV.
• Upload limit: 30 MB per upload; multiple uploads permitted.
• Bidders are advised to complete uploading at least one day before closing; Transnet accepts no liability for bidder-side technical failures.
• No late submissions will be accepted.

Mandatory returnable documents (failure to submit by closing time disqualifies the bid):

• Annexure B – Technical Evaluation (Technical Questionnaire).
• Section 4 – Quotation Form (priced offer).
• SBD 1 form (Invitation to Bid) – bidder details, CSD number, tax compliance PIN, B-BBEE status, signed by an authorised representative with proof of authority.

Returnable documents used for scoring (omission scores zero on the relevant criterion, no disqualification):

• Valid B-BBEE certificate or sworn affidavit.
• Annexure B – Technical Submission/Questionnaire.
• Proof of evidence for Specific Goals preference points.

Essential returnable documents (a further deadline may be granted; continued failure may disqualify):

• Section 5 – Certificate of Acquaintance with RFQ Documents.
• Section 6 – RFQ Declaration and Breach of Law Form (includes SBD 4 disclosure).
• Section 8 – Protection of Personal Information.
• Section 1 – SBD 1 form.

Disqualification risks:

• Late submission.
• Missing or unsigned mandatory returnable documents.
• Pricing not submitted on the prescribed price schedule.
• Collusion with other bidders.
• Submission through another company's portal profile.

Evaluation stages (each must be passed to proceed):

1. Administrative responsiveness: bid lodged on time, all returnable documents completed and valid, bid signed by an authorised representative.
2. Substantive responsiveness: general and legislative criteria met, and a priced offer included.
3. Technical/functionality threshold: scored out of 100; minimum qualifying score 80. Scores rounded to two decimal places.

• Electrical contractor registration with DOL and letter of good standing (or valid subcontracting agreement): pass/fail.
• Qualifications (30 points): National Diploma or N6 in Electrical Engineering for technicians, trade test for electricians, ECSA registration for technicians, with CVs confirming current employment.
• All qualifications and CVs submitted: 30 points.
• Qualifications submitted but CV missing or unclear: 15 points.
• Qualifications incomplete and no CV: 0 points.
• Previous experience (30 points): at least three traceable references or purchase orders from the last five years, on client letterhead, signed and dated by a client representative, confirming servicing, splicing and installation of fibre optic cables; letters must not be older than three years.
• Three or more compliant references: 30 points.
• Two compliant references: 15 points.
• One or more references not fully compliant: 0 points.
• Lead time (20 points): written confirmation on company letterhead.
• One week or less: 20 points.
• Two weeks or less: 10 points.
• Three weeks or less: 5 points.
• Four weeks or less: 0 points.
• Callout response time (20 points): written confirmation on company letterhead of a minimum one-hour response for technical backup.
• Compliant: 20 points.
• Non-compliant: 0 points.

4. Final weighted scoring (100 points):

• Price: 80 points, calculated as Ps = 80 × (1 − Pt/Pmin), where Pt is the bid price and Pmin the lowest acceptable price.
• Specific Goals: 20 points, claimed on the Specific Goals Claim Form (Section 4.1).

5. Post-tender negotiations (if applicable): may be conducted sequentially with the highest, then second and third ranked bidders if the price is not market-related; best and final offers may be requested.
6. Objective criteria (if applicable): Transnet may award to a bidder other than the highest scorer on grounds including skills transfer, return on investment, supplier rotation, risk assessment, financial stability, due diligence, DPIP/FPPO relationships and reputational risk.
7. Award: letter of award followed by contract conclusion.

Scope: fibre optic cable splicing and breakdown support at Transnet Port Terminal, Port of Richards Bay.

Resources required on site:

• 1 Technician.
• 1 Semi-skilled assistant.

Service requirements:

• Splicing, servicing and installation of fibre optic cables.
• Breakdown and callout support with a minimum one-hour response time for technical backup.
• Delivery lead time to be confirmed in writing on company letterhead.
• Pricing covers normal weekday hours (08:00–16:00), overtime weekday hours (16:00–07:59), Saturdays (24 hours) and Sundays/public holidays (24 hours).

Personnel requirements:

• Technicians: National Diploma or N6 in Electrical Engineering, ECSA registration, CV confirming current employment.
• Electricians: trade test in Electrical Engineering.
• Electrical contractor registration with the Department of Labour and a letter of good standing, or a valid subcontracting agreement.

Qualifications (30 points):

• Technicians: National Diploma or N6 in Electrical Engineering, ECSA registration, and CVs confirming current employment.
• Electricians: trade test in Electrical Engineering.
• All qualifications and CVs submitted: 30 points; qualifications without CV or unclear CV: 15 points; incomplete qualifications and no CV: 0 points.

Previous experience (30 points):

• At least three traceable references or purchase orders from the last five years, on client letterhead, signed and dated by a client representative, confirming servicing, splicing and installation of fibre optic cables.
• Letters must not be older than three years.
• Three or more compliant references: 30 points; two compliant references: 15 points; one or more non-compliant references: 0 points.

Pricing must be submitted on the prescribed online price schedule, in South African Rand and inclusive of VAT.

Rates required per hour:

• Technician (quantity 1): normal weekday (08:00–16:00), overtime weekday (16:00–07:59), Saturday (24 hours), Sunday/public holiday (24 hours).
• Semi-skilled assistant (quantity 1): same periods.

Delivery lead time from purchase order must be stated in days or weeks.

Notes:

• Disbursements not specifically priced will not be accepted.
• Deviation from the price schedule may disqualify the bid.
• Unconditional discounts will be considered in final evaluation.
• If the highest-ranked price is not market-related, Transnet may negotiate with the highest, then second and third ranked bidders, or cancel the RFQ.

Pricing:

• Quotations must be submitted on the prescribed online price schedule, in South African Rand and inclusive of VAT.
• Rates required per hour for: Technician (quantity 1) and Semi-skilled assistant (quantity 1), across normal weekday, overtime weekday, Saturday and Sunday/public holiday periods.
• Delivery lead time from purchase order must be stated in days or weeks.
• Disbursements not specifically priced will not be accepted.
• Deviation from the prescribed pricing schedule may disqualify the bid.
• Unconditional discounts will be considered in final evaluation.
• Pricing scores rounded to two decimal places.

No bid security, performance guarantee, retention or turnover threshold is stated.

Payment and contract:

• Prices of successful and unsuccessful bidders will be published on the National Treasury e-Tender Publication Portal and may be disclosed under JSE Debt Listing Requirements.

Registration and tax:

• CSD registration is mandatory; business may not be awarded to a bidder not registered on the CSD (foreign suppliers with no local entity exempt).
• SARS tax compliance status PIN or CSD number required; tax compliance must be maintained for the contract term.
• Joint ventures, consortia and subcontractors: each party must provide its own CSD number and tax compliance PIN/certificate.

B-bbee:

• A valid B-BBEE certificate or sworn affidavit must be submitted to claim preference points.
• B-BBEE status must remain valid for the contract duration; failure to renew entitles Transnet to terminate.

Labour and legal:

• Electrical contractor registration with the Department of Labour and letter of good standing, or a valid subcontracting agreement.
• Compliance with the Employment Equity Act, including section 53.
• Compliance with all applicable national and local laws.

Disclosure:

• SBD 4 (Declaration of Interest): discloses state employment or relationships with Transnet officials.
• DPIP/FPPO disclosure: any commercial relationship with a Domestic Prominent Influential Person or Foreign Prominent Public Official must be declared.
• Declaration of any serious breach of law in the preceding five years.

Security:

• Successful bidder and personnel may require security clearance at CONFIDENTIAL/SECRET/TOP SECRET level.

Bid validity: 90 business days from the closing date; bidders may be asked to extend, and failure to respond before expiry excludes the bid.

• Returnable documents, including B-BBEE proof, must remain valid for the contract duration; failure to renew allows Transnet to terminate immediately.
• Transnet may publish bid prices on the National Treasury e-Tender Publication Portal and disclose contract details under JSE Debt Listing Requirements.
• Transnet may cancel the contract and request that National Treasury place the bidder on the Database of Restricted Suppliers for up to 10 years if the contract was awarded on incorrect information.
• If the preferred bidder fails to sign or commence, Transnet may award to the next ranked bidder at the quoted price.
• Bidders must disclose any serious breach of law in the preceding five years (excluding minor offences).
• A Supplier Declaration Form must be completed for vendor registration on award.

Price scoring (80 points): Ps = 80 × (1 − Pt/Pmin), where Pt is the bid price and Pmin the lowest acceptable price.

Specific Goals scoring (20 points): claimed on the Specific Goals Claim Form in Section 4.1.