Supply, delivery & installation of office equipment – centlec bloemfontein tender (free state)

Closing date: 06 November 2026 at 11:00

Quotation validity: minimum 30 days from date of offer

Technical enquiries:

• Contact: Motsilisi Makhaba
• Telephone: 051 409 2235
• Email: [email protected]

SCM contact:

• Contact: Mr KD Letebele
• Telephone: 051 409 2368
• Email: [email protected]

Documents available at: www.centlec.co.za and www.etender.gov.za

Submission method: sealed envelope, hand-delivered only (emailed quotations not accepted). The envelope must show the quotation number C12/2026 on the front.

Submission address:

CENTLEC (Soc) Ltd

Supply Chain Management Offices

30 Rhodes Avenue

Oranjesig

Bloemfontein

9301

Returnable documents (all required; failure to submit any leads to disqualification):

• Quotation on business letterhead.
• Bid documents bound in book format (ring-bound), indexed, and page-numbered; loose or stapled documents are automatically disqualified.
• Company registration documents (CK).
• Original valid Tax Clearance Certificate or SARS PIN.
• CSD report and certified ID copies of company owners.
• Municipal services clearance certificate (water, sanitation, rates, electricity) OR a valid lease with current bill and rates clearance OR current bill of account not owing more than 90 days. If services are paid by landlord, signed lease agreement and statement of account must be submitted. For non-billed areas, only an official council letter of residence is accepted (no affidavits).
• All original supplementary/compulsory MBD forms completed in full and signed, particularly MBD 4 (Declaration of Interest) and MBD 9 (Certificate of Independent Bid Determination).

Evaluation under the 80/20 preference point system (Preferential Procurement Policy Regulations 2022).

Preference points allocation (maximum 20 points):

• 50% black-owned: 5 points
• 50% women-owned: 5 points
• 50% youth-owned (under 35 years): 5 points
• Locality (bidder must have a Centlec area of supply address): 5 points

Total specified goals: 20 points

B-BBEE status contributes to the remaining 80 points via the 80/20 system. Failure to submit a valid B-BBEE certificate or sworn affidavit means no preference points are awarded, but the bid is not disqualified.

Scope: Supply, deliver and install filing cabinets at CENTLEC Bloemfontein.

Quantities:

• Steel cabinets: 3 units
• Wooden cabinets: 6 units

Steel cabinet requirements:

• Material: steel
• 3 lockable bays
• Hand wheel mechanism
• Measurements: 2090 x 1100 x 2200 mm H

Wooden cabinet requirements:

• Material: wood (mahogany)
• 2 doors
• 4-6 shelves
• Measurements: 900 x 360 x 1500 mm H

Delivery must be in accordance with CENTLEC instructions. Successful bidder must deliver within 30 days of receiving an official order.

Quotation must be priced excluding VAT, with delivery charges included. Prices must remain valid for at least 30 days. The quotation must be submitted on business letterhead and include all required mandatory documents. No standard pricing schedule form is referenced beyond the MBD forms.

Quotation prices must exclude VAT but include delivery charges.

Prices must remain valid for at least 30 days from date of offer.

Payments will only be made to the company named on the official order; no third parties.

CENTLEC may request samples if needed.

CENTLEC reserves the right to accept a portion of any quotation, and to appoint the second lowest bidder if the first bidder quotes incorrectly or requests price adjustments.

Mandatory requirements (failure results in disqualification):

• Registration on the Central Supplier Database (CSD), with CSD number and CSD report.
• Valid Tax Clearance Certificate or SARS PIN.
• Company registration (CK) documents.
• Municipal services clearance (see submission guidelines for details).
• No persons in the service of the state may bid.
• MBD 4 (Declaration of Interest) completed in full - discloses any connection to state employees; false or incomplete disclosure may disqualify.
• MBD 9 (Certificate of Independent Bid Determination) completed and signed.

B-bbee:

• Submit a valid SANAS-approved B-BBEE certificate or sworn affidavit with the quotation to substantiate the claim.
• Failure to submit does not disqualify, but no preference points will be awarded.

Delivery must follow CENTLEC instructions. No specific OHS or HSE requirements are stated.

Bids evaluated under the 80/20 preference point system. Specified goals allocate points as follows: 50% black-owned (5 points), 50% women-owned (5 points), 50% youth-owned under 35 (5 points), and locality (bidder has a Centlec area of supply address) (5 points). Total preference points for specified goals: 20. B-BBEE status contributes to the remaining 80 points.