Inspection, maintenance, load testing and repairs of lifting equipment and lifting tackles at csir campuses (5-Year contract)

Closing: Friday, 11 September 2026 at 16:30.

Compulsory briefing: Monday, 31 August 2026, 10:00–11:00 via Microsoft Teams. Meeting link and passcode provided in the RFQ.

Last date for submission of enquiries/clarifications: Monday, 31 August 2026 at 16:30.

RFQ validity period: 120 calendar days from closing date.

Bidding procedure enquiries and technical enquiries: [email protected]. Use RFQ number and description as subject.

Submission address: electronic only to [email protected].

No telephone or fax numbers provided.

Submit electronically to [email protected] with RFQ number and description as subject line.

Email and attachment size must not exceed 25MB per email.

Cloud storage links (WeTransfer, Google Drive, Dropbox, etc.) are not accepted.

All documents must be in English.

Returnable forms (complete and sign each):

• Annexure C (SBD 1): Invitation to Bid – bidder details and offer cover.
• Annexure D (SBD 4): Declaration of Interest – discloses state employment or connections.
• Annexure E: Preference Points Award Form – required to claim preference points.
• Annexure F: Mutual Non-Disclosure Agreement.
• Detailed CV of the lifting machinery inspector with minimum 5 years' experience in crane/hoist inspection and load testing.
• Fully completed Annexure B: Bill of Quantities.
• Valid letter of good standing from Department of Employment & Labour (COIDA) or approved private insurance.
• Valid Lifting Machinery Inspector (LMI) certificate from ECSA for the competent person(s) deployed.
• Lifting Machinery Entity (LME) certificate issued by Department of Employment and Labour.
• Minimum 3 reference letters or completion certificates for similar services from 2015 to date (purchase orders and appointment letters not accepted).
• CIDB registration number for grade 2ME or higher.

Disqualification risks:

• Late submissions or submissions to incorrect email.
• Missing any mandatory returnable document.
• Bidder listed on National Treasury restricted supplier list or Register of Tender Defaulters.
• Not meeting specification requirements.

Two-phase evaluation:

Phase 1 – Elimination: Bidders eliminated for late submission, wrong submission address, listed on NT restricted supplier list or Register of Tender Defaulters, missing mandatory returnables (Table 2), failing specification requirements, or not registered and active with CIDB grade 2ME or higher.

Phase 2 – Price and Preference Points: 80/20 preference point system.

• Price: maximum 80 points. Formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin).
• Preference points (specific goals): maximum 20 points.
• Black Ownership: 10 points – 100% black ownership gets 100% of points, 51%-99% gets 50%, below 51% gets 0%.
• RDP Goals (EMEs & QSEs): 10 points – met = 100%, not met = 0%.

B-BBEE certificate or sworn affidavit required to claim preference points. Joint ventures/consortia must submit consolidated B-BBEE scorecard. Sub-contracting more than 25% of contract value to an enterprise with a lower B-BBEE level than the bidder is not allowed unless the sub-contractor is an EME.

CSIR may award to a bidder not scoring the highest points under PPPFA Section 2(1)(f) if directors/officers are charged with fraud or illegal conduct, or if due diligence on reference letters reveals discrepancies.

Scope: Appointment of a registered Lifting Machinery Entity (LME) for inspection, maintenance, load testing, and repairs of existing lifting equipment and tackles across CSIR campuses: Scientia, Kloppersbos, Paardefontein, Carlow Road, and Cottesloe. Contract duration: 5 years (cyclical term service contract).

Services include:

• Routine statutory inspections of lifting equipment and tackles.
• Preventive maintenance.
• Annual load testing.
• Quarterly inspection of lifting tackles.
• Six-monthly inspection of lifting equipment.
• Fault finding, repairs, supply and installation of new equipment, commissioning.
• Supply of replacement components, removal/affixing of inspection stickers, issuing compliance certificates and reports, updating CMMS asset data, maintaining tackle registers, providing access equipment and test weights (for tests above 2 ton).

Equipment covered: overhead cranes, manual/electric hoists, winches, crawls, engine lifters, pallet trolleys, vehicle lifts, monorail beams, gantries, jib cranes, lifting cages, forklifts, plate grabs, and various lifting tackles (slings, shackles, eye bolts, spreader beams, etc.).

Statutory cycles:

• Lifting tackles: inspection every 3 months.
• Lifting equipment: inspection every 6 months.
• Lifting equipment: load testing every 12 months.
• NDT as and when required.

Compliance with: OHSA, Driven Machinery Regulations, General Machinery Regulations, SANS 10375, SANS 10245, SANS ISO 9927, SANS ISO 4309, applicable OEM standards.

Contractor must provide Inspection and Test Plan (ITP) and Quality Control Plan.

All work to be executed in live operational environments, requiring coordination with facility operations and adherence to safety procedures.

Contractor must provide an Inspection and Test Plan (ITP) and Quality Control Plan for all work.

All inspections and load testing must be conducted by a certified Lifting Machinery Inspector (LMI).

Compliance with SANS standards: SANS 10375 (inspection of lifting machines), SANS 10245 (lifting equipment and attachments), SANS ISO 9927 (crane inspection), SANS ISO 4309 (wire rope inspection), and applicable OEM standards.

Documentation and reporting: inspection reports after each visit, load test certificates immediately after testing, reports for repairs and supplied items within 3 days. Failed equipment must be reported to CSIR representative immediately, tagged 'Not safe for use'.

Pricing is submitted via the Bill of Quantities (Annexure B). The BOQ requires pricing for each service category per year for 5 years (annual load testing, 6-monthly inspection, 3-monthly Cottesloe crane service, 3-monthly tackle inspection), plus ad hoc rates for labour, call-outs, transport, test weights, and a markup percentage on parts/materials. VAT (15%) to be added. Payment per CSIR terms. Rates: normal time (08h00-16h30 weekdays) and after hours (16h30-07h00 weekdays, all day weekends). Call-out fee only for emergencies. Parts and materials require prior written CSIR approval; amount = supplier quotation + contracted markup.

Pricing must be in South African Rand, including all applicable taxes less unconditional discounts.

Quotations must use the Bill of Quantities (Annexure B) provided. Deviations must be explained.

Prices subject to escalation or exchange rate fluctuations must be clearly indicated.

Payment terms: Per CSIR Payment Terms and Conditions.

BOQ structure (5-year summary):

• Annual load testing of lifting equipment (annual).
• Six-monthly inspection of lifting equipment (6-monthly).
• Three-monthly Cottesloe crane service (3-monthly).
• Three-monthly inspection of lifting tackles (3-monthly).

Ad hoc rates required for:

• Lifting machinery inspector (normal time and after hours hourly).
• Crane technician (normal time and after hours hourly).
• Call-out fee (normal time and after hours).
• Transport (normal and weights).
• Test weights (8.5T, 11T, 22T, 33T each).
• Markup on approved quotations for parts and materials (fixed %).
• Dye penetrant testing per hour.

Normal time: Monday–Friday 08h00-16h30.

After hours: 16h30-07h00, plus all day Saturday and Sunday.

Call-out fee applies only to emergency requests, not planned work.

Parts and materials: Procurement only after written CSIR approval. Amount payable = supplier quotation amount + contracted markup percentage.

RFQ validity: 120 calendar days from closing.

CSD registration: Mandatory; each joint venture/consortium member must be registered. Verify via www.csd.gov.za.

Tax compliance: SARS TCS PIN or valid Tax Compliance Certificate required. Non-compliant bidders may be given 7 working days to rectify; failure leads to rejection. Contract may be cancelled if tax non-compliance is discovered.

CIDB: Registration with grade 2ME or higher required. Joint ventures: each member registered, lead partner at least 2ME or one level below with required recognition status, combined grading 2ME or higher.

COIDA: Valid letter of good standing (or approved private insurance) relevant to scope.

LMI certificate: Valid Lifting Machinery Inspector certificate from ECSA for deployed competent persons.

LME certificate: Lifting Machinery Entity certificate from Department of Employment and Labour.

Reference letters: Minimum 3 from similar services (2015 to date), accessible for vetting. Purchase orders and appointment letters not accepted.

B-BBEE: Valid B-BBEE certificate or sworn affidavit required to claim preference points. For joint ventures/consortia: consolidated scorecard. Sub-contracting limited to 25% of contract value to enterprises with lower B-BBEE status unless sub-contractor is an EME.

Essential returnable forms: SBD 1, SBD 4, Annexure E (Preference Points Award), Annexure F (NDA), and CV of LMI inspector with 5 years' experience.

Contractor must adhere to CSIR's safety requirements:

• Permit-to-Work system.
• Task-specific risk assessments (TSRA).
• Lockout/Tagout (LOTO) procedures.
• Working-at-height controls.
• Barricading of zones during testing.

Compliance with Occupational Health and Safety Act (OHSA), Driven Machinery Regulations, and General Machinery Regulations is mandatory.

Tax compliance is a condition: no award to non-compliant bidders; 7 working days to rectify. Contract may be cancelled if tax non-compliance is discovered later.

Misrepresentations in the tender may lead to service termination and CSIR claim.

The Service Level Agreement prevails over the bidder's proposal in case of conflict.

Bidder indemnifies CSIR against costs/damages from breach of bid conditions.

CSIR's limitation of liability: bidder participates at own risk; CSIR not liable for costs incurred.

No goods/services delivered without an official CSIR purchase order.

RFQ is a request for quotations only, not an offer; submission implies acceptance of all terms and conditions.

The CSIR reserves the right to:

• Extend the closing date.
• Correct any mistakes in bid documents or process.
• Verify any information in the bidder's submission.
• Request documentary proof.
• Carry out site inspections, product evaluations, or explanatory meetings.
• Award to a bidder not scoring the highest points under PPPFA Section 2(1)(f).
• Request audited financial statements or other documents for due diligence.
• Award the RFQ as a whole, in part, or to multiple bidders.
• Cancel or terminate the tender process at any stage.
• Post-tender negotiate on technical, transformation, price, and contractual terms.
• Not award to a bidder associated with a security breach or whose directors/officers are charged with fraudulent/illegal conduct that would harm CSIR's reputation.
• Bidders must complete and sign Annexure F (Non-Disclosure Agreement). Confidentiality obligations extend to bidder partners. Breach may result in disqualification and civil action.

Preference points: maximum 20 points, split equally (10 each) between Black Ownership and RDP Goals (EMEs & QSEs).

• Black Ownership: 100% black ownership earns 100% of points (10), 51%-99% earns 50% (5), below 51% earns 0%.
• RDP Goals: met = 100% (10), not met = 0%.

Only valid B-BBEE certificates issued by SANAS-accredited verification agencies or sworn affidavits accepted. Joint ventures/consortia must provide consolidated B-BBEE scorecard. Sub-contracting more than 25% of contract value to an enterprise with a lower B-BBEE status is prohibited unless the sub-contractor is an EME.

Price points computed using the 80/20 formula: Ps = 80 × (1 - (Pt - Pmin)/Pmin).