Refurbishment and upgrade of office space at csir scientia campus, building 44g

• Date of issue: Friday, 16 October 2026
• Compulsory online briefing: Monday, 26 October 2026, 11:00 to 13:00, MS Teams
• Compulsory site inspection: Friday, 30 October 2026, 10:00 to 11:30, CSIR Scientia Campus, Building 44G
• Last date for enquiries and clarifications: Thursday, 05 November 2026 at 16:30
• Closing date and time: Tuesday, 10 November 2026 at 16:30 — late submissions are not accepted
• RFQ validity period: 90 calendar days from the closing date
• CSIR office hours: 08:00 to 16:30

Compulsory online briefing: Monday, 26 October 2026, 11:00 to 13:00 on MS Teams, meeting ID 371 841 948 371 120 1, password eV9Uq3Yq. Compulsory site inspection: Friday, 30 October 2026, 10:00 to 11:30 at CSIR Scientia Campus, Meiring Naudé Road, Brummeria, Pretoria, Building 44G. Site inspection protocols: identity document or driver's licence required for entry; a maximum of two delegates per company; an attendance register must be signed by no more than two people per company; bidders bring their own pens and notepads; no refreshments are served. Non-attendance at either event eliminates the bid.

Enquiries and submission

• Email: [email protected]
• Use the RFQ number and RFQ description as the subject reference
• CSIR hours: 08:00 to 16:30

Site and delivery address

CSIR Scientia Campus

Meiring Naudé Road

Brummeria

Pretoria

Building 44G (TSO)

Submission channel

• Method: email only, to [email protected]
• Subject line: the RFQ number and RFQ description
• Format: PDF, legible and easy to read
• File naming: short and simple
• Size limit: 25MB per email in total
• Cloud transfer services such as WeTransfer, Google Drive and Dropbox are not accepted
• Late submissions are not evaluated
• Changes to a submission are not accepted after the closing date and time
• All documentation must be in English

Essential returnable documents (complete and sign)

• Annexure C: SBD 1 — bidder identification and offer cover page
• Annexure D: SBD 4 — declaration of interest by directors, shareholders and connected persons
• Annexure E: Preference Points Award Form — required to claim preference points
• Annexure F: Mutual Non-Disclosure Agreement — binds the bidder and its partners to confidentiality
• Annexure G: Quality Control Plan
• Technical datasheets for the proposed equivalent air-conditioning unit and other equivalent products
• Latest National Treasury CSD Registration Summary Report
• Valid SARS Tax Compliance Status (TCS) pin

Mandatory returnable documents (non-submission disqualifies)

• Annexure B: fully completed Bill of Quantities, or a quotation on company letterhead aligned to the Bill of Quantities
• CIDB registration at 4GB or higher, with the CRS number or proof of registration
• Valid Letter of Good Standing (COIDA) from the Department of Employment and Labour or a private insurer, covering the relevant classes of work
• Proof of registration as an electrical contractor with the Department of Labour
• Wireman licence for an Installation Electrician (IE number), held by the bidder or a subcontracted party, with the sub-contract agreement where applicable
• SAQCC gas registration card, Category B6, for air-conditioning work
• SABS-approved Glazing Certificate of Compliance or Conformance
• At least three contactable reference letters or completion certificates for multidisciplinary projects completed between 2020 and 2026
• Signed Joint Venture Agreement for joint venture bids
• Signed subcontracting agreement where work is subcontracted

Disqualification risks

• Late submission, or submission to the wrong address
• Listing on the National Treasury database of restricted suppliers or the Register of Tender Defaulters
• Missing any mandatory returnable document
• Failure to meet the specification requirements
• Non-attendance at the compulsory briefing session or the compulsory site inspection

Essential returnables: Annexure C (SBD 1) — bidder identification and offer cover page; Annexure D (SBD 4) — declaration of interest; Annexure E — Preference Points Award Form, required to claim preference points; Annexure F — Mutual Non-Disclosure Agreement; Annexure G — Quality Control Plan; technical datasheets for the proposed equivalent air-conditioning unit and other equivalent products; latest National Treasury CSD Registration Summary Report; valid SARS Tax Compliance Status pin. All must be completed and signed by an authorised representative.

Evaluation stages

• Phase 1: elimination criteria. Bidders eliminated here are not scored on price or preference points.
• Phase 2: price and preference points.

Preference point system

• 80/20 preference point system, applied as set out in Annexure E (Preference Points Award Form).

Elimination criteria

• Late bids.
• Submission to the incorrect location or email address.
• Listing on the National Treasury database of restricted suppliers.
• Registration on the National Treasury Register of Tender Defaulters.
• Non-attendance at the compulsory online briefing session or the compulsory site inspection.
• Failure to submit the mandatory returnable documents.
• Failure to meet the specification requirements.

Objective criteria

• The CSIR may award to a bidder that did not score the highest number of points, in terms of section 2(1)(f) of the PPPFA, provided the bidder's directors, shareholders or officers are not formally charged with fraudulent or illegal conduct that could harm the CSIR's reputation.

Scope

• Refurbishment and upgrade of office space and the associated passageway at CSIR Scientia Campus, Building 44G.
• The contractor provides all labour, materials, plant, supervision, protection of existing finishes and services, and making good.
• Start: within one week of approval of the Health and Safety File.
• Duration: not more than 60 working days from safety file approval, unless otherwise agreed in writing.

Demolition, removals and temporary works

• Remove existing dry walling (44 m) and dispose of debris at a municipal approved site.
• Remove existing carpet (73 m²) and 300 mm x 300 mm vinyl floor tiles (281 m²), disposing of debris off site.
• Remove two 48 000 BTU mid-wall air-conditioning units and all sundries.
• Temporary site access: remove and reinstate the cat ladder (7.5 m x 560 mm); cut double-layer brick and remove drywalling to form a temporary opening (2 m x 1.0 m); supply and install two industrial steel door frames (2 m x 1.0 m); supply and install two heavy-duty timber single doors (2 m x 900 mm) with ironmongery and safety signage.
• Scaffolding runway 7.3 m long x 1.0 m wide x 2.7 m high (7.3 m²) and ramp 6.2 m long x 1.0 m wide x 500 mm to 2.7 m high (5 m²), with balustrades or railings.
• Remove steel palisade fencing to create a temporary vehicle driveway (5 m wide x 2.4 m high) and reinstate on completion.
• Lay scaffold boards 38 x 225 mm over 13.5 m²; install 25 x 150 mm timber toe-boards over 27 m; provide transition wedges (1 m x 500 mm).
• Close the temporary opening: remove temporary frames and doors, brick up with double-layer bricks (6 m²) to match existing, replaster and paint; dismantle scaffolding and clear debris.
• Prepare office areas and passageway (281 m²) for new partitions, carpet and vinyl flooring, and make good all affected surfaces.

Doors, frames and masonry

• Demolish brickwork to form openings for new door frames and a single door in the passageway.
• Supply and install a steel industrial door frame and a double-leaf meranti vertical slatted door set to suit a 1500 mm x 2100 mm opening, with all ironmongery and an oak varnish finish.
• Paint door frames with Plascon enamel in Dark Onyx or an approved equivalent: solvent-borne alkyd enamel (or a 2K system of equal or better durability), matt finish, one primer coat plus two full finish coats, full surface preparation, and a manufacturer product warranty of at least 7 years.
• Supply and install door strips compatible with all new single and double doors.

Windows and brick infill

• Remove louvre window frames of 2.5 m x 1.5 m (10 off) and 23 m x 1.5 m.
• Build a structurally stable brick infill using 220 mm x 90 mm Agate satin bricks, 222 mm x 106 mm x 73 mm, smooth non-grainy face, compressive strength above 25 MPa and water absorption above 7%, to SANS 227 and SANS 10400-K.
• Lay bricks in bonded work with concrete mortar of 7 MPa or higher, tie to the existing frame or wall, seal against water ingress and make good finishes.
• Submit the brick product data sheet and SANS 227 certification before procurement.

Drywall partitions and internal doors

• Supply and install 65 mm x 65 mm square tubing with base plates, galvanised floor tracks and studs.
• Supply and install 12.5 mm gypsum plasterboard (RhinoBoard preferred or approved equivalent) with tapered edges, moisture-resistant board at wet or tea-point areas, screws at maximum 220 mm centres, a minimum three-coat jointing process and a Level 4 finish.
• Provide 22 mm x 3600 mm x 1220 mm shutter board backing where TV mounting is required.
• Supply and install single and double partitioning office doors with frames, ironmongery, seals and closers.

Ceilings

• Supply and install a suspended ceiling structure for 1200 mm x 600 mm tegular edge tiles, integrated with the new drywall.
• Supply and install 1200 mm x 600 mm fine fissured tegular edge tiles.
• Ceilings must meet applicable fire and acoustic requirements; fire-rated gypsum board of 12.5 mm or more, or inherently fire-resistant fire cement board, class A fire rated ceiling tiles.

Painting and finishes

• Prime and paint all new drywall partitions and affected walls in Amazon Mist or an approved colour match.
• System: one coat water-based acrylic/PVA plasterboard sealer or primer plus two full coats of low-odour, low-VOC interior acrylic (PVA) paint, matt finish.
• Performance: washable and stain resistant, Class 1 wet scrub resistance to ISO 11998 / EN 13300 or equivalent.
• Submit technical data sheets and safety data sheets for primer and topcoat, plus the colour reference, before procurement.

Flooring

• Offices: heavy commercial carpet tiles, Belgotex Accelerate Boost preferred or approved equivalent — 500 mm x 500 mm modular tiles, Class 33 to EN 1307, minimum 600 g/m² pile weight, dimensionally stable backing (stability at most 0.2%), Bfl-s1 to EN 13501-1, permanent anti-static performance, acoustic data, and full floor preparation and edge trims.
• Passageway: 1200 mm x 200 mm vinyl planks, Belgotex Penninsula Cherrybark Oak LVT preferred or approved equivalent — dry-back glue-down, 3 mm total thickness, 0.55 mm wear layer, heavy commercial rating, R10 slip resistance, Bfl-s1 fire rating, 10-year commercial warranty.
• Submit product data sheets, classification, fire rating and colour samples for approval before procurement; colour and pattern confirmed by the client before ordering.

Electrical works and lighting

• Remove the existing distribution board 220 (44G/G R1) with circuit breakers, socket outlets and wireways, and dispose of rubble.
• Supply and install a new 72-way, four-row, surface-mounted distribution board, IP65 weatherproof, 1000 mm H x 1000 mm W x 300 mm D, prewired with CBI or equivalent equipment.
• Supply and install a 300 mm W x 50 mm H x 6 mm D x 23 m L wire mesh cable tray in the ceiling void, with brackets and supports, preserving the existing structure.
• Supply and install steel double-compartment hospital grey power skirting, 55 m x 180 mm x 60 mm, with associated equipment.
• Supply and install 2.5 mm twin flat plus earth cable for socket outlets and 1.5 mm twin flat plus earth cable for light fittings on the cable tray.
• Supply and install 5A socket outlets for light fittings, 1-way switches on the new partitioning walls for offices and boardrooms, and a 2-way 2x4 light switch for passageway lighting.
• Supply and install 1200 mm x 600 mm modular LED luminaires in offices and the passageway, OSRAM LEDVANCE preferred or approved equivalent: at least 3 600 lm per luminaire, efficacy at least 110 lm/W, 4000 K, CRI at least 80, UGR at most 19 in office areas, power factor at least 0.90, L70B50 life of at least 50 000 hours, IP20 or better, minimum 5-year manufacturer warranty, and IEC/SANS safety and EMC compliance.
• Submit datasheets and photometric/UGR data before procurement.

Air-conditioning

• Supply and install 12 000 BTU mid-wall, 18 000 BTU mid-wall and two 24 000 BTU cassette inverter air-conditioning units (Samsung, Mitsubishi, Daikin or equivalent), including piping, drainage, electrical connections, brackets and accessories.
• Indoor sound levels: 12 000 BTU mid-wall 18–21 dB(A) at low speed, maximum 26 dB(A); 18 000 BTU mid-wall 19–27 dB(A), maximum 44 dB(A); 24 000 BTU cassette 28–40 dB(A), maximum 45.5 dB(A).
• Outdoor compressor noise: 12 000 BTU 43 dB(A), maximum 53 dB(A); 18 000 BTU 45 dB(A), maximum 54 dB(A); 24 000 BTU cassette 45 dB(A), maximum 57 dB(A).
• Supply and install a new fresh air system in the office space.
• Test, commission and issue the air-conditioning Certificate of Compliance.

Testing, commissioning and handover

• Test, commission and issue an electrical Certificate of Compliance for all electrical works.
• Implement a Quality Control Plan with inspection hold points and rectify defects promptly.
• Clean the site daily and on completion, remove surplus materials and hand over tidy, operational works.

Workmanship warranty

• Minimum 12-month workmanship warranty from practical completion, covering painting and enamel coatings, drywalling, ceilings, flooring, doors and ironmongery, masonry making good, electrical and air-conditioning works.
• Defects attributable to workmanship are rectified at no cost to the CSIR after written notification; manufacturer warranties apply in addition.

Standards

• National Building Regulations and Building Standards Act, 1977, including SANS 10400.
• SANS 10142-1 for low-voltage electrical installations, testing and certification.
• Occupational Health and Safety Act, 1993 and the Construction Regulations, 2014.
• SANS 227 for fired clay masonry units, and applicable SANS standards and manufacturer requirements for drywall, ceilings, flooring, painting, doors and frames, glazing, aluminium windows and HVAC.

The works cover demolition, removals and disposal; preparatory works and making good; doors, frames and masonry alterations; window removal and brick infill to SANS requirements; drywall partitions and internal doors; ceilings; painting and finishes; flooring; electrical works and lighting; air-conditioning; testing, commissioning, quality control and handover; safety, health and environmental requirements; risk considerations; a workmanship warranty; and compliance with applicable standards. The contractor must allow for all labour, materials, plant, supervision, protection of existing finishes and services, and making good to a neat and functional standard, and must commence within one week of Health and Safety File approval, completing within 60 working days of that approval unless otherwise agreed in writing.

At least three contactable reference letters or completion certificates are required for multidisciplinary projects successfully completed between 2020 and 2026, demonstrating experience in office renovations, floor covering, painting works, ceiling installation, aluminium door installation, air-conditioning installation, electrical works and glazing works. Where a specialist component is subcontracted, at least one contactable reference letter or completion certificate is required for each subcontracted discipline — aluminium door installation, air-conditioning installation, electrical installation and glazing works — showing relevant multidisciplinary project experience. Purchase orders, contracts and appointment letters are not accepted as reference documents.

A Quality Control Plan (Annexure G) must be submitted and implemented, with inspection hold points and prompt rectification of defects. Electrical works must be tested, commissioned and covered by an electrical Certificate of Compliance; air-conditioning installations require a Certificate of Compliance. The site must be cleaned daily and on completion, surplus materials removed, and the works handed over operational and tidy. Product submittals required before procurement include technical data sheets and safety data sheets for paint systems, board data sheets and jointing system data, brick SANS 227 certification, flooring product data and colour samples, and luminaire datasheets with photometric and UGR data.

Pricing is submitted on the Bill of Quantities in Annexure B, in South African Rand, including all applicable taxes and less all unconditional discounts, with rates and amounts shown excluding VAT. The schedule covers, among other items: removal of dry walling (44 m) and debris disposal; temporary site access works including cat ladder removal and reinstatement, temporary openings, steel door frames, timber doors, scaffolding runway (7.3 m²) and ramp (5 m²), palisade fencing removal, scaffold boards (13.5 m²), toe-boards (27 m) and transition wedges; removal of carpet (73 m²) and 300 mm x 300 mm vinyl tiles (281 m²); preparation of office space and passageway (281 m²); removal of two 48 000 BTU mid-wall air-conditioning units; demolition of brick walls for new door frames and blocking off with Agate satin and clay bricks with 7 MPa plaster; supply, installation and painting of two industrial steel door frames (1.5 m x 2.1 m); a double-leaf meranti vertical slatted door set (1.5 m x 2.1 m) with oak varnish finish; and a single-leaf security door (1250 mm W x 2040 mm H) with reinforced leaf, frosted security glazing, minimum 2.0 mm aluminium face skins, heavy-duty extruded aluminium frame of at least 3 mm wall thickness, three heavy-duty anti-lift hinges and powder-coated finish. Explanatory notes are required where the quotation deviates from the Bill of Quantities. Payment follows the CSIR Payment Terms and Conditions.

Pricing

• Quote in South African Rand, including all applicable taxes and less all unconditional discounts.
• Price using the Bill of Quantities in Annexure B; provide explanatory notes where the quotation deviates from it.
• Where prices are subject to escalation or exchange rate fluctuation, state this clearly and give the currency and rate of exchange used.
• Include additional cost elements such as freight, insurance until acceptance, and duty where applicable.
• Prices and rates must cover all work items and all obligations under the resulting contract; errors in prices and calculations are at the bidder's own risk.
• Payment is made in accordance with the CSIR Payment Terms and Conditions.
• No goods or services may be delivered without an official CSIR purchase order, and the purchase order number must appear on the invoice; invoices without it are returned.
• The bidder bears all costs of preparing, submitting and presenting its response.
• The CSIR may request audited financial statements or other documents for due diligence on the bidder's ability to execute the contract.

Registration and status

• Registered on the National Treasury Central Supplier Database; each consortium, joint venture or subcontractor party must also be registered.
• Valid SARS Tax Compliance Status pin. No award is made to a non-compliant bidder; a recommended bidder that is not compliant is notified in writing and has seven working days to provide proof of compliance or of an arrangement with SARS, failing which the bid is rejected.
• The CSIR may withdraw an award or cancel a contract if the bidder was not tax compliant at award, submitted a fraudulent tax clearance certificate, or fails to remain tax compliant for the contract term.

CIDB

• Valid and active CIDB registration at grade 4GB or higher, or capable of registration before the closing date and time; provide the CRS number or proof of registration.
• Joint ventures: every member must be CIDB registered; the lead partner must hold 4GB or higher, or not lower than one level below the required grading with the required recognition status; the combined grading must equal 4GB or higher.

B-bbee

• Minimum B-BBEE level 4 indicated.
• Preference points are claimed on Annexure E (Preference Points Award Form) under the 80/20 system.

Statutory and professional registrations

• Valid Letter of Good Standing (COIDA) from the Department of Employment and Labour or a private insurer, covering the relevant classes of work (building construction, floor covering, painting, aluminium, electrical and mechanical works).
• Proof of registration as an electrical contractor with the Department of Labour.
• Wireman licence for an Installation Electrician (IE number), held by the bidder or a subcontracted party; a sub-contract agreement is required where subcontracted.
• SAQCC gas registration card, Category B6, for air-conditioning installation, authorising refrigeration work and issue of the Certificate of Conformity.
• SABS-approved Glazing Certificate of Compliance or Conformance.

Experience

• At least three contactable reference letters or completion certificates for multidisciplinary projects completed between 2020 and 2026, covering office renovations, floor covering, painting, ceiling installation, aluminium door installation, air-conditioning installation, electrical works and glazing works.
• At least one reference letter or completion certificate for each subcontracted discipline (aluminium door installation, air-conditioning installation, electrical installation, glazing works).
• Purchase orders, contracts and appointment letters are not accepted as references.

Other

• Signed Joint Venture Agreement for joint venture bids; signed subcontracting agreement where work is subcontracted.
• All documentation in English.
• No gifts, payments, loans, rewards or inducements to CSIR employees or representatives; doing so is a material breach and grounds for immediate termination.

A Safety File must be submitted for approval by CSIR SHEQ before work starts. A daily Permit to Work must be obtained from the CSIR representative before any work each day, issued only after an on-site pre-task risk assessment confirms adequate mitigation; no work may proceed without a valid permit. Contravention of CSIR safety protocols or regulatory requirements may trigger an immediate work stoppage and a Non-Conformance Report. The building is a high-security environment and all work must follow CSIR security instructions and site controls. Materials must be lifted to the second floor, about 6 metres above ground, using suitable lifting equipment and safe handling methods. Personnel working at height must hold valid working-at-heights training and be medically fit, with proof available on request. Working hours are limited to Monday to Friday during normal business hours; no weekend or after-hours work without the client's written approval. A risk assessment with method statements and mitigation measures must be approved before work starts, addressing glazing, falling bricks, dust and noise hazards. Site, material, equipment and adjacent occupied area security must be maintained, and noise and dust control measures applied throughout, as the building remains operational.

Confidentiality: tender information may be used only to prepare the response; Annexure F (Non-Disclosure Agreement) must be signed; releasing information about the work or the process requires the CSIR's written approval, and failure may lead to disqualification and civil action. Personal information: both parties consent to processing personal information in line with the POPI Act and applicable data protection law, with safeguards against unauthorised access and a CSIR right of audit. Indemnity: the bidder indemnifies the CSIR against costs and damages arising from a breach of the bid conditions. Liability: bidders participate at their own risk and cost, and the CSIR is not liable for their costs or damages. Misrepresentation: the tender forms part of the contract by reference; misrepresentation may lead to termination and a claim, and the Service Level Agreement prevails over the bidder's proposal in a conflict. Disclaimer: the RFQ is not an offer document and submission implies acceptance of its terms. Tax compliance: no award to a non-compliant bidder, with seven working days to prove compliance or an arrangement with SARS. CSD: registration is required, and tax compliance is verified through the Central Supplier Database.

The CSIR reserves the right to extend the closing date; correct mistakes at any stage; verify information submitted; request documentary proof; conduct site inspections, product evaluations or explanatory meetings before or after adjudication; award to a bidder that did not score the highest points under section 2(1)(f) of the PPPFA; request audited financial statements for due diligence; award the RFQ as a whole or in part; award to multiple bidders; cancel or terminate the process at any stage, including after the closing date, presentations, evaluation or notification of preferred bidders; negotiate post-tender on technical, transformation, price and contractual elements; and decline to award to a bidder linked to a security breach or whose directors or officers face formal charges of fraudulent or illegal conduct that would harm the CSIR's reputation.

Mandatory returnables: fully completed Bill of Quantities or a quotation on company letterhead aligned to it; valid and active CIDB registration at 4GB or higher; valid Letter of Good Standing (COIDA) from the Department of Employment and Labour or a private insurer; proof of registration as an electrical contractor with the Department of Labour; Wireman licence for an Installation Electrician (IE number) held by or subcontracted to the bidder; SAQCC gas card, Category B6, for air-conditioning; SABS-approved Glazing Certificate of Compliance; at least three contactable reference letters or completion certificates for multidisciplinary projects completed between 2020 and 2026; signed Joint Venture Agreement where applicable; signed subcontracting agreement where applicable. Missing any mandatory returnable disqualifies the bid.

Two-phase evaluation. Phase 1 applies the elimination criteria: late bids, incorrect submission address, listing on the restricted suppliers database, registration as a tender defaulter, non-attendance at the compulsory briefing and site inspection, missing mandatory returnables, and failure to meet the specification. Phase 2 scores price and preference points under the 80/20 system set out in Annexure E. The pricing schedule and specific goals credentials must be submitted with the response.