Physical security guarding services for matimba power station non-nkp sites (5 year contract)

The tender involves a low-risk environmental activity. Key requirements: A signed environmental policy committing to compliance and duty of care. An Aspects and Impacts Register must be provided, identifying and mitigating environmental impacts related to the scope of work. A Method Statement must demonstrate full understanding and execution of the scope of work.

Bidders must achieve a minimum weighted final score of 90%. Scoring breakdown: Environmental Policy (10 points for signed policy with both commitments, 0 otherwise), Aspects and Impacts Register (70 points for 85-100% compliance, 35 points for 35-50%, 0 for <35% or not submitted), Method Statement (20 points for 85-100% demonstration, 10 points for 35-50%, 0 otherwise).

Environmental compliance requirements: A signed policy statement committing to environmental compliance and duty of care is mandatory. Scope of work must align with environmental impact mitigation as per the Aspects and Impacts Register.

• Tender closing: 24 July 2026 at 10h00.
• Compulsory clarification meeting: 9 July 2026 at 10h00, at Matimba Power Station, Lapa Auditorium, Lephalale. Failure to attend leads to disqualification.
• Clarification queries deadline: 5 working days before tender submission closing.
• Tender validity period: 180 days from closing date.

• Eskom Representative: Mabuse Maila.
• Telephone: 014 763 8816.
• Email: [email protected].
• All queries must be in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za.
• Deadline: 24 July 2026 at 10h00. Late submissions will not be accepted.
• Upload documents under Technical, Commercial, Financial, and other folders.
• File requirements: PDF and Excel formats only. Maximum 50MB per file, total submission 900MB.
• No zip/compressed files. No hard copies.
• Ensure submission status is marked as complete.
• Mandatory returnables (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local/imported goods (Annexures E/F if applicable), SBD 6.2 Local Content Declaration (Annexures G1-G4 if applicable), SBD 1 (Annexure H), SBD 4 (Annexure J).
• Failure to submit mandatory documents by closing leads to disqualification.

Tenderers must: 1) Not be from sanctioned countries or restricted from doing business with Eskom/state entities, 2) Not submit multiple tenders except for technical size limitations, 3) Have joint venture agreements with joint/several liability if applicable, 4) Have no conflicts of interest, 5) Not be on tender defaulters list or restricted by National Treasury, 6) Not subcontract 100% of scope, 7) Meet all mandatory requirements including PSIRA, firearm, and insurance criteria, 8) Achieve minimum 85% functionality score, 9) Pass on-site inspection of control room, fleet, uniforms, and firearms, 10) Comply with local content thresholds (60% for two-way radios, 100% local procurement target).

• Scope: Provision of physical security guarding at non-national key point areas for Matimba Power Station for 5 years.
• Mandatory requirements (must all be met to proceed):

1. Valid company registration with PSIRA as a security service provider.
2. Proof of registration as a National Key Point Security Service Provider issued by SAPS GSR.
3. Valid PSIRA registration certificates for all company directors (minimum Grade B).
4. Proof that company directors are South African citizens (certified ID copies not older than 3 months).
5. Valid PSIRA letter of good standing.
6. Valid SAPS clearance certificates for all directors (not older than 6 months).
7. Public liability insurance minimum R25m, or letter of intent to obtain by contract award.
8. UIF compliance certificate (not older than 12 months).
9. Valid Provident Fund letter of good standing.
10. Proof of valid firearm registration and licenses (no revolvers).
11. Proof of company vehicle ownership (registration certificates).
12. Firearm competency: minimum 15 company-registered firearms (12 handguns, 3 shotguns), competency certificates for armory personnel and users, refresher certificates, and official appointment letter for firearms officer.

• Site inspection criteria cover control room, fleet capability, uniforms, and firearms compliance.

• Submit method statement fully demonstrating how the scope of work will be executed.

• Company experience in rendering security services evaluated based on number of contracts:

• 1-2 contracts: 10% weight.
• 3-4 contracts: 35% weight.
• 5+ contracts: 45% weight.

• Proof required: copies of contracts/task orders, completion certificates, reference letters for previously executed work.

• Quality Management System (QMS) requirements based on ISO 9001:

• Submit QMS manual or document defining ISO 9001 QMS scope.
• Submit quality policy approved by top management.
• Submit quality objectives approved by top management.
• Provide evidence of control of documented information (clause 7.5 of ISO 9001:2015).

• Additional requirements: Submit Form A (completed and signed) and PSIRA registration/accreditation/letter of good standing.
• Environmental policy and aspect/impact register required.
• Method statement must fully demonstrate scope execution.
• Financial due diligence may require audited financial statements.
• Contractual requirements (CSD registration, health/safety, quality, environmental) assessed after evaluation; failure to meet by deadlines may lead to non-responsiveness.

• Pricing schedule/BOQ attached as part of NEC contract or separate.
• For e-tendering, submit in PDF and Excel formats.
• Cataloguing: If required, include line item in pricing schedule; Eskom will pay.
• Local procurement content must be separated from imported components in pricing schedule.
• Completed pricing schedule required at tender closing.

• Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice. For contracts above R50 million (incl. VAT), payment within 60 days.
• Pricing schedule/BOQ must be submitted in PDF and Excel formats.
• Cataloguing: If required, include a line item in pricing schedule; Eskom will pay for cataloguing.
• No performance security required.
• Alternative tenders not allowed.

• CSD registration proof required (mandatory contractual requirement).
• Tax compliance: Foreign tenderers with South African footprint and local tenderers without CSD/SARS PIN must submit tax clearance certificate. Foreign suppliers with no footprint complete SBD1 only.
• B-BBEE: Proof of B-BBEE status level via certificate, sworn affidavit, or as per B-BBEE Act.
• Employment Equity Act compliance required for designated employers (South African tenderers only).
• Health and safety requirements: OHS plan, Baseline SHE Risk Assessment (BRA), valid COIDA letter of good standing, OHS/SHE policy signed by CEO, OHS competency certificates, H&S costing.
• Quality requirements: Evidence of QMS aligned with ISO 9001 (manual, policy, objectives, documented control).
• Environmental requirements: Environmental policy signed by manager, aspect and impact register.
• Financial due diligence: May require audited financial statements for previous 18 months or last year.

• Health and safety requirements include:

• Acknowledgement of Eskom's SHE rules (Annexure B).
• OHS plan addressing project OHS risks aligned with specifications.
• Baseline SHE Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS/SHE policy signed by CEO complying with OHS Act Section 7.
• OHS competency: SHE Officer with HIRA, incident investigator, supervisor/manager with legal liability and incident investigator training.
• H&S costing for PPE, medicals, trainings.

• Firearms competency and control requirements as per mandatory technical specifications.
• Site inspection includes verification of control room, fleet safety standards (first aid kits, fire extinguishers, etc.).

• Submit environmental policy showing commitment to compliance and pollution prevention, signed by company manager.
• Submit aspect and impact register identifying, assessing, and providing controls for impacts related to the scope of work.
• Financial due diligence may require audited financial statements.

• Contract conditions: NEC contract will apply.
• Eligibility restrictions: Tenderers must not be from countries on international sanctions lists, submit multiple tenders (except for size limits on e-tendering), have conflicts of interest, be signed by unauthorised persons, restricted by National Treasury, on Tender Defaulters list, or subcontract 100% of scope.
• Joint ventures/consortiums must have agreement stating joint and several liability.
• Public liability insurance minimum R25m required; letter of intent acceptable if not currently held.
• UIF compliance certificate required (not older than 12 months).
• Payment terms: 30 days for contracts below R50 million, 60 days for above R50 million (incl. VAT).

This document is an eTendering system help manual, not the actual tender specification. The tender is for Provision of Physical Security Guarding at Non-national key point areas for Matimba Power Station over a period of 5 years. The actual scope, specifications, and requirements for this security guarding contract are not contained in the provided document.

Registration and Submission Process:

• Suppliers must register on the eTendering portal before bidding access is granted
• Registration requires completing all fields including contact number with +27 prefix
• A CSD (Central Supplier Database) number is required to access the eTendering system
• One-time PIN (OTP) verification sent to both cell phone and email during login
• To submit: select preferred reference number, click 'Create New Submission', upload documents under correct categories (Technical, Commercial, Finance etc.)
• File size limit: individual files cannot exceed 50MB, total submission size must not exceed 900MB
• Verify all required documents are uploaded before clicking 'Finalize Submission'
• Save the confirmation email with submission ID for future reference
• Access portal via https://eTendering.eskom.co.za or https://tenderbulletin.eskom.co.za
• Recommended browser: Microsoft Edge

Suppliers must have a valid CSD number. They must be registered on Eskom's eTendering system with verified contact details (email and cell phone). While not explicitly stated in this excerpt, typical eligibility for such tenders may include relevant security service provider registration, B-BBEE status, and valid tax clearance, but these are inferred and not detailed in this specific help document.

The document provided is an eTendering system help manual, not the actual tender specification document. No technical specifications for the Physical Security Guarding services at Matimba Power Station are contained in this document. The tender title indicates a 5-year contract for security guarding at non-national key point areas, but detailed scope, deliverables, service levels, and technical requirements have not been extracted from the source document.

No specific compliance or returnable document requirements found in the provided document. The document is a generic eTendering system user guide and does not contain the actual tender's compliance requirements such as B-BBEE, tax clearance, CIDB registration, or other supplier eligibility criteria.

• Procurement of Physical Security Guarding, Foot and Motor Vehicle Services at Non-National Key Point areas of Matimba Power Station for a 5-year period.
• The service aims to safeguard assets, staff, processes, and equipment against criminal threats to ensure continuous electricity provision.
• Specific sites covered include coal conveyor gates, sewage plant, real estate offices, ash plant gates, conveyor belts, and recovery dams.

• Closing date: 24 July 2026 at 10:00.
• The service period is 60 months (5 years).
• The starting date is to be confirmed (TBC).
• The Contractor must submit a first plan for acceptance within 2 weeks of the Contract Date.

• Employer: Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Tel: +27 14 763 8359.
• Service Manager: Police Morukhu, Matimba Power Station, Nelson Mandela Drive, Lephalale, 0555. Tel: +27 14 763 8359. Email: [email protected].
• Invoice submission email: [email protected].

• Submit the completed Form of Offer and Acceptance, including any Schedule of Deviations.
• The Employer accepts the offer by signing the Acceptance part and returning one copy to the tenderer before the end of the validity period.
• Tenderers must submit all required returnable schedules listed in the Tender Data.
• If submitting alternative tenders, use another copy of the Form of Offer and Acceptance.
• A tenderer’s covering letter must not be included in the final contract document; any agreed deviations must be recorded in the Schedule of Deviations.
• Failure to submit required securities, bonds, guarantees, or proof of insurance within two weeks of receiving the signed agreement may constitute repudiation.

1. Valid PSIRA registration and letter of good standing 2) Registration with SAPS NKP regulator 3) Compliance with Firearm Control Act and valid firearm licenses 4) Valid CIDB registration number 5) Proof of registration with Private Security Sector Provident Fund 6) Valid COIDA letter of good standing or equivalent 7) Company registration with CIPC 8) Ability to provide all required documentation including criminal checks, training certificates, and vehicle records 9) B-BBEE compliance with requirement to notify changes in status

• Provision of Physical Security Guarding, Foot and Motor Vehicle Services at specified Non-National Key Point (Non-NKP) areas of Matimba Power Station.
• Specific sites include S1 Access Coal Conveyor Gate, Sewage Treatment Plant, Eskom GX Real Estate Offices, Overland 13 Conveyor belt 2, Ash Plant Zwartwater Farm Access Gate, Ash Plant Conveyor Belt 3, Ash Conveyor Extendable 24, Ash Plant Belt 4 Gate, Marshall Eagle and Recovery dams.
• Services include Access Control (Grade C, B & NKP guards), Static Guarding, Security Patrols, Armed Response, Tactical Response and Special Operations, and Escorting Services.
• All security officers must be registered with PSIRA at required grades (B, C, NKP). Armed officers must have valid SAPS firearm competency certificates and SASSETA training.
• Equipment requirements: Firearms (9mm pistols and shotguns with rubber bullets only), bulletproof vests (Level III), communication devices, patrol monitoring systems, uniforms, and specified safety PPE.
• Shifts: 24-hour service on two-shift cycle (06:00-18:00 and 18:00-06:00).
• The Contractor must provide guardhouses, which will become Employer property at contract end.
• The Contractor must have contingency plans for strikes, manpower shortages, and equipment failure.

• Contract uses NEC3 Term Service Contract Option A (Priced contract with price list).
• Prices are derived from a list of items priced as lump sums or rates multiplied by expected quantities.
• The Price List is a pricing document only; work instructions are in the Service Information.
• Invoicing: Submit tax invoices to [email protected] within one week of receiving payment certificate.
• Invoices must include contract number, VAT numbers, description of service, amounts excluding and including VAT.
• Quarterly proof of compliance with provident fund, UIF, COIDA etc. is required; non-compliance may result in a 2.5% retention deduction.
• Payment terms are as per Eskom payment terms applicable to vendor registration.
• Interest rate for late payments is the publicly quoted prime rate of Standard Bank of South Africa Limited.

• B-BBEE: Contractor must notify Employer of any change in B-BBEE status within 7 days; a decrease may lead to renegotiation or termination.
• PSIRA registration is mandatory for the company and all security officers.
• Company must be registered with the SAPS NKP Regulator and provide a valid letter from SAPS NKP office.
• Valid Letter of Good Standing (COIDA or equivalent) required.
• Registration with the Private Security Sector Provident Fund required.
• Compliance with the Firearm Control Act: Company firearms licensed in the security provider’s name must be used; private firearms are prohibited.
• Security officers must have no criminal convictions; criminal checks not older than 30 days are required.
• All security officers must be paid at least the private security sector minimum wage and registered with UIF, COID, and provident fund.
• Company registration with CIPC (Companies Act) required.
• Safety, Health, and Environmental (SHE) Plan, policy signed by CEO, and COVID-19 management plan required.