Matimba power station unit 2-6 diesel generator fire protection – design review, installation and commissioning

The document is a blank Contract Quality Plan (CQP) template that the successful bidder must complete and maintain. It requires the bidder to plan how it will meet quality management expectations for the contract, based on SANS 466:2005 and ISO 10005:2005.

Key obligations the template imposes on the bidder once awarded:

• Provide a full scope of work description as per the NEC or FIDIC contract.
• Set up communication channels with Eskom for quality issues, including meetings and documentation submission per the contract.
• Provide a contract-related organogram showing roles, responsibilities, and the QA/QC functions.
• List interfacing documents (processes, standards, codes, specifications) that will govern the work.
• List all suppliers and sub-suppliers for materials and outsourced activities, and describe the evaluation, selection, and performance monitoring criteria.
• Monitor suppliers/sub-suppliers during the contract via inspections, surveillance audits, and purchase-material verification.
• Describe how sub-suppliers' quality systems interface with the bidder's QMS.
• For items to be manufactured, refurbished, or newly purchased, provide full descriptions, production schedules, and whether work is done in-house or outsourced.
• Identify items/activities requiring Quality Control Plans (QCP) or Inspection and Test Plans (ITP), both offsite and onsite.
• List work areas and processes requiring special controls (e.g., welding, NDT/NDE) and the quality control activities to be performed.
• Specify all documented information to be submitted to Eskom during the project (method statements, inspection reports, signed QCPs, warranty certificates, material certificates, dimension reports, test reports).
• Control and retain records with an indexing and cross-reference filing system; retention period must be stated.
• Implement concession and non-conformance management processes (defects, repair, rework) and an inspection management process.
• If applicable, compile a data book with an operating and maintenance manual, and include purchase orders for quality-critical items.
• List all tools and equipment to be used, with their calibration, maintenance, and test status.
• Describe how customer property will be handled per ISO 9001.
• Show a process for preservation, storage, handling, and transportation of materials.
• Indicate identification and traceability methods for statutory and regulatory requirements.
• Describe post-delivery activities: warranty period and conditions, customer satisfaction measurement, technical support, defect correction period, and retention funds.

The template also requires signatures and approvals from the bidder (compiled by a representative, approved by the owner) and from Eskom (reviewed by Project Coordinator/Site Engineer/QC, accepted by Contract Manager/End User/Project Manager). The scope-of-work category must be marked: design, manufacturing, supply and delivery/transportation, construction/installation/maintenance, commissioning, professional services, or other.

Returnable documents for the Category 3 quality evaluation

• Form A, completed and signed.
• QMS manual, or a document defining and describing the quality management system and its scope.
• Quality policy approved by top management.
• Quality objectives approved by top management.
• Documented information for control of documented information, control of nonconforming outputs, and nonconformity and corrective action.
• Organisation chart and responsibility matrix covering defined roles, responsibilities and authorities, including the quality management function.
• Procedure for the assessment, selection, management and auditing of suppliers and subcontractors, with supporting evidence of how it was applied.
• Draft Contract Quality Plan specific to the scope of work.
• Draft or example Inspection and Test Plan / Quality Control Plan from similar or previous work.

Category 3 quality requirements — each listed deliverable scores 1 point where provided (Apply = 1).

Section A — Quality Management System (ISO 9001): 6 points

• A.1 QMS manual or document defining the QMS and its scope.
• A.2 Quality policy approved by top management.
• A.3 Quality objectives approved by top management.
• A.4 Control of documented information (ISO 9001:2015 clause 7.5).
• A.5 Documented information for control of nonconforming outputs (clause 8.7).
• A.6 Documented information for nonconformity and corrective action (clause 10.2).

Section B — Evidence of QMS in operation: 2 points

• B.1 Organisation chart and responsibility matrix for defined roles, responsibilities and authorities, including the quality management function (clause 5.3).
• B.2 Control of externally provided processes, products and services, with criteria for evaluation, selection, performance monitoring and re-evaluation of external providers, plus the supplier and subcontractor assessment, selection, management and auditing procedure and supporting records (clause 8.4).

Section C — Contract Quality Plan: 1 point

• Draft Contract Quality Plan specific to the scope of work (ISO 10005), showing how consistency of design and philosophies across all units will be maintained, with roles, responsibilities and allocation of experienced resources across the project period.

Section D — Quality Control Plan: 1 point

• Draft or example Inspection and Test Plan / Quality Control Plan on similar or previous work (ISO 10005), covering the quality control process, installation methodologies and compliance with the detailed designs and the employer's requirements.

Section E — Additional requirements: 1 point

• E.1 Form A completed and signed.

Total available: 11 points.

Scope: fire protection for the diesel generators serving Units 2 to 6 at Matimba Power Station, Limpopo.

Quality deliverables must address:

• Consistency of design and philosophies across all units throughout project implementation.
• Clear roles, responsibilities and expectations for the project, with experienced resources correctly allocated across the project period.
• Quality control processes and installation methodologies that achieve compliance with the detailed designs and the employer's requirements, covering the tenderer's own work and that of any subcontractors.

Quality management system

• A documented QMS complying with ISO 9001 is required; certification is not required, but objective evidence of the documented system and of its operation must be submitted.
• Form A must be completed and signed.

Returnable Documents: The tender document provided does not specify returnable forms; however, the standard Eskom tender pack typically requires completion of the Quality Control Plan (QCP) with inspection and test plan (ITP) as applicable. No specific submission method or address is stated.

Scope of Work: Fire protection for diesel generators in Units 2-6 at Matimba Power Station. The QCP/ITP template indicates that the contractor/supplier must provide a Quality Control Plan covering inspection and test activities, with intervention points (hold, witness, document review, surveillance, verification), inspection and test methods (visual, microscopy, NDT, dye penetrant, magnetic particle, etc.), acceptance criteria, and controlling documents. Records must be maintained for all activities.

No specific compliance requirements are stated in the provided document. Standard Eskom requirements (CSD registration, tax clearance, B-BBEE) are not mentioned in the extract.

The Employer, identified in the Acceptance signature block, solicits offers to enter into a contract for the procurement of Unit 2-6 Diesel Generator Fire Protection. The work is for Matimba Power Station.

Returnable documents: signed Form of Offer and Acceptance (NEC ECC3), including any Schedule of Deviations. No deviations are valid unless recorded in the Schedule. Submission method and address are not stated in the document.

No evaluation criteria stated in the document

Scope: supply, installation, testing, commissioning and handover of automatic fixed fire protection and detection systems, including all associated works, for diesel generators and their day tanks for Units 2, 3, 4, 5 and 6 at Matimba Power Station.

Diesel generators are located at the 0 m level on the southern exterior of the turbine building. Each unit has a dedicated diesel day tank with approximately 1000 litres capacity.

The systems must comply with safety and statutory regulations and Eskom requirements.

Contract type: NEC3 Engineering & Construction Contract (ECC3), Option A (lump sum with activity schedule). Work is priced as lump-sum activities; only completed activities are assessed for payment.

The Contractor is responsible for design where required by the Employer's design requirements.

Comprehensive documentation is required: engineering, operating, maintenance and training documentation, submitted electronically and in hard copy, in British English, and in PDF and editable format.

The Contractor must apply the KKS codification system to all plant, equipment, components and documents, and obtain KKS certificates prior to commissioning.

As-built drawings and operating manuals must be submitted upon completion.

The Contractor must prepare a Configuration Management Plan using ISO 10007 as a reference.

The Contractor must prepare and submit monthly Master Document Lists to the Employer.

Secondary Options X4 (parent company guarantee), X13 (performance bond), X14 (advance payment to the Contractor) and X16 (retention) require bonds or guarantees in the form set out in the Works Information. Guarantees must be issued on the bank's letterhead without any change to the text or format.

The Contractor may provide a Retention Money Guarantee. If accepted, the Project Manager will not assess retention.

The Contractor must guarantee its ASGI-SA obligations by providing an ASGI-SA Guarantee.

Pricing: NEC3 Option A lump sum, priced via an activity schedule. No adjustment for quantity changes; change only through compensation events.

The Contractor is deemed the Employer under the Occupational Health and Safety Act 85 of 1993 for its activities and must comply with all regulations.

A written mandatory agreement under Section 37(2) of OHSA and the Construction Regulations must be concluded with Eskom before commencing work.

A Health and Safety File must be compiled, including: health and safety policy, appointments, risk assessments, safe work procedures, emergency plan, fall protection plan, notification to the Department of Labour, induction program, medical fitness certificates, weekly SHE inspections, PPE records, accident reporting system, and tool/equipment checks.

A valid COIDA letter of good standing is required for site access.

Compliance with Employer's Safety Health and Environmental Specification 240-149136837 and SHE Requirements Procedure (32-726) is required.

Eskom Life-Saving Rules (240-62196227) apply; violations are treated as serious misconduct with zero tolerance.

Workers must be medically fit (certificate valid one year), have police clearance, be inducted on site, and wear applicable PPE.

An Environmental Management Plan and various environmental documents (method statement, asbestos risk assessment, waste management plan, emergency preparedness and response plan) must be submitted and approved before construction starts.

Compliance with NEMA and NEMWA is required.

CSD registration and a valid tax clearance certificate are required.

B-BBEE requirements apply under the preferencing scheme.

A registered safety officer and experienced KKS practitioners are required.

Environmental evaluation of a low risk activity at Matimba Power Station, assessed against three criteria: a signed environmental policy statement (10 points), an Aspects and Impacts Register aligned to the scope of work (70 points) and a Method Statement demonstrating execution of the scope (20 points). A minimum weighted final score of 90% is required. Low risk activities are those with minimal environmental impact, such as once-off deliveries.

Documents required for the environmental evaluation of this low risk activity:

• Signed environmental policy statement committing to environmental compliance and duty of care.
• Aspects and Impacts Register covering the scope of work, with controls and mitigations for identified impacts.
• Method Statement demonstrating how the scope of work will be executed.

Each document is scored separately; a document that is not submitted scores zero for its criterion.

Environmental evaluation of a low risk activity, scored out of 100 with a minimum qualifying score of 90%.

Scoring split:

• Aspects and Impacts Register: 70 points. Full marks where the register identifies, assesses and provides controls or mitigations for impacts across the scope of work (85-100% coverage); 35 points where aspects and impacts are only partially identified or assessed and impacts partially mitigated (35-50% coverage); 0 where the register is not submitted or is not aligned with the scope of work (1-35%).
• Method Statement: 20 points. Full marks where it fully demonstrates execution of the scope of work (85-100%); 10 points where it only partially demonstrates the scope (35-50%); 0 where it is not submitted or does not demonstrate the scope.
• Environmental Policy: 10 points. Full marks for a signed policy statement committing to environmental compliance and duty of care; 0 where the policy is unsigned, does not address those commitments, or is not submitted.

Minimum qualifying score: 90% of the weighted total.

Environmental evaluation of a low risk activity at Matimba Power Station.

Low risk activity defined as work with minimal environmental impact, such as once-off deliveries.

Deliverables assessed:

• Signed environmental policy statement.
• Aspects and Impacts Register aligned to the scope of work, identifying and assessing environmental aspects and impacts and setting out controls or mitigations.
• Method Statement showing adequate understanding of the project and a methodology that caters for the scope of work.

Environmental compliance and duty of care commitments must be covered by a signed policy statement.

Environmental aspects and impacts arising from the scope of work must be identified, assessed and mitigated through a submitted Aspects and Impacts Register.

A Method Statement demonstrating execution of the scope of work must be submitted.

Applicable evaluation template: Environmental Evaluation Low Risk Activity, document F/240/044, revision 3, effective 8 August 2024, review date 8 August 2027.

The document is the Annexure B acknowledgement form covering Eskom OHS legal and other requirements. It commits the bidder to comply with the listed OHS documents, ensures all employees undergo induction, and holds the main supplier accountable for managing its contractors and suppliers.

Bidders must sign and submit Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) as part of the bid. The form must be signed by an authorised person (CEO, Director, or Managing Director) and witnessed by two witnesses. Signing confirms understanding of and commitment to comply with the Eskom and statutory OHS requirements listed. Penalties will be enforced on the main supplier for any non-conformance to these OHS requirements, whether by the supplier, its contractors, or its subcontractors.

The work involves diesel generator fire protection for Matimba Power Station Units 2-6. This annexure specifies the OHS obligations bidders must acknowledge and comply with during contract execution. The supplier must ensure all employees undergo Eskom induction. The main supplier is accountable for managing its contractors and suppliers, including demonstrating selection criteria, notifying Eskom before appointing them, ensuring adequate resources and competencies, and monitoring OHS compliance through audits and assessments. Eskom may request testimonials or references from previous clients, including Eskom, for similar work.

Bidders must comply with the following documents when working at or rendering a service to Eskom: Eskom contractor Health and Safety requirements standard 32-136; the OHS specification/requirements provided with the tender; the Occupational Health and Safety Act 85 of 1993; and the Compensation for Occupational Diseases and Illnesses Act 130 of 1993. After contract award, the supplier must align its processes with Eskom's OHS policies, procedures, and standards. Penalties apply for non-conformance. Eskom may verify compliance and request reference details.

The project covers the review of the approved design, installation, as-built drawings, and commissioning of an automatic fixed fire detection and protection system for Unit 2–6 diesel generators at Matimba Power Station. The system must connect to the existing fire water supply from the outside plant services building.

Returnable documents:

• Proof of CIDB registration at Level 4SF or above.
• Valid ECSA certification for all design engineers (Mechanical, Civil, C&I).
• Signed and completed tender forms as required by the tender pack.

Technical evaluation threshold:

• Minimum weighted final score of 80% required for technical compliance.

Mandatory criteria (pass/fail):

• CIDB registration at Level 4SF or above.
• All design engineers (Mechanical, Civil, C&I) must be professionally registered with ECSA.

Qualitative criteria (scored 0–5, no scores 1 or 3 allowed):

• Scoring: 5 = fully compliant, 4 = compliant with acceptable qualifications, 2 = non-compliant, 0 = totally deficient.
• Weightings: Contractor experience in fire protection (30%), Mechanical Technologist/Engineer CV (10%), Method statement (10%), C&I method statement (10%), C&I key resource (15%), Civil contractor experience (12.5%), Civil engineer CV (12.5%). Total 100%.

Unacceptable exception:

• No previous track record of successfully completed similar projects.

Scope of work:

• Review the approved design, install, produce as-built drawings, and commission the automatic fixed fire detection and protection system for Unit 2–6 diesel generators at Matimba Power Station.
• The new fire system must tie into the existing fire system, which is supplied with water via fire pumps from the outside plant services building.
• Diesel generators provide backup power to units and the station during blackouts; there are 7 diesel generators on site (one per unit plus one for the station).

Experience and personnel qualification requirements:

• Contractor experience: Fire protection system experience (design, installation, commissioning, replacement) with at least 5 similar projects for full score. Each referenced project must include a title, scope description, start/end dates, signed completion certificate, client name and contact details.
• Mechanical Technologist/Engineer: Professionally registered with a track record of fire protection projects; 7 or more years of relevant experience scores full.
• Control and Instrumentation key resource: ECSA registered professional with at least 2 FDS interface projects; relevant degree/diploma required.
• Civil engineer/technologist: ECSA registered, minimum 5 years relevant experience, CV must include certified copy of experience, tertiary certificates, design and construction supervision experience, and references.
• Civil contractor: Testimonials or completion certificates for at least 3 construction projects covering reinforced concrete and masonry works; each must include company name, project description, and verifiable contact person. Appointment letters and payment certificates not accepted.

• CIDB: Level 4SF or above.
• ECSA: All design engineers (Mechanical, Civil, C&I) must be professionally registered.
• B-BBEE: Minimum Level 4.

Closing date: 20 November 2026 at 10h00 (Eskom E-tendering site)

Compulsory clarification meeting: 5 November 2026 at 10h00 via Microsoft Teams (meeting link provided; attendance is mandatory, otherwise disqualification)

Tender validity period: 90 days from closing date

Clarification queries deadline: 5 working days before tender submission deadline

Eskom Representative:

• Name: Buyile Khoza
• Telephone: 014 763 8895
• Email: [email protected]

Procurement Manager:

• Name: Dumisani Makamu

Submissions: Eskom E-tendering site (https://etendering.eskom.co.za)

Fraud hotline: 0800 11 2722 / [email protected]

Electronic submission only via the Eskom E-tendering site (https://etendering.eskom.co.za).

Upload under folders: Technical, Commercial, Financial, and other.

All documents in PDF format; the price list in PDF and a copy in Excel. No zip/compressed files. No hard copies.

Upload size limit: 500 MB per document, 4 GB total. On resubmission, only the latest version is accepted; ensure the submission status shows as complete.

Mandatory returnables (disqualifying if omitted or unsigned):

• Annexure A (Authorisation Form): authorises the signatory.
• Annexure B (Acknowledgement Form): acknowledges tender conditions.
• Annexure C (Tenderer's Particulars): bidder details.
• Annexure D (Integrity Declaration Form): commits to the Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): local content commitment.
• Annexure F (CPA(IG) for Foreign Goods/Services, if applicable).
• SBD 6.2 (Declaration Certificate for Local Production and Local Content) plus supporting Annexures G1-G4 (local content declarations) if designated materials are included.
• Annexure H (SBD 1 Invitation to Bid): the offer cover page.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims B-BBEE preference points.
• Annexure J (SBD 4 Bidders Disclosure): declares any connections to state employees.
• Annexure K (Tax Evaluation questionnaire): for personal service provider PAYE assessment.
• E-tendering Help Manual acknowledgement form.
• CIDB proof of registration.
• Proof of CSD registration.
• For JV/consortium: letter of intent or valid JV agreement confirming joint and several liability.

Non-disqualifiable returnable: if submitted late or incomplete, the bidder has 5 working days from written request to correct; otherwise disqualified. CIDB grading proof has a separate prescribed period.

Late submissions are not accepted.

Evaluation stages: (1) Basic compliance, (2) Functionality (technical) scoring, (3) Price (80 points), (4) Specific Goals / B-BBEE (20 points), (5) Contractual requirements check before award.

Functionality: minimum weighted final score of 80% required. Criteria and weights:

• Mechanical requirements (contractor fire protection experience, mechanical technologist/engineer CV, method statement): 50% (30 + 10 + 10)
• Control and Instrumentation: method statement (10%), key resource CV (15%)
• Civil requirements: contractor experience in concrete and masonry works (25%, sub-weight 12.5), certifying civil engineer/technologist CV (12.5)

Price: scored out of 80 points. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value. Unconditional discounts count; conditional discounts applied at payment.

Specific Goals (20 points) per PPPFA 80/20 system. If evidence for a claimed goal is not submitted, 0 points are awarded for that goal but the bid is not disqualified.

Ranking: Price score + Specific Goals score, highest total wins.

Objective criteria: only locally produced goods/services with minimum local content thresholds are considered. Material thresholds: Pipes 100%, Valves 70%, Cables 90%. SBD 6.2 and supporting annexures are returnable.

Eskom may award to a tenderer other than the highest scorer if justified by objective criteria.

Scope: Fire protection for Diesel Generators at Matimba Power Station, Units 2-6. Work includes replacement and/or design, installation, and commissioning of fire protection systems.

Mandatory technical criteria:

• Contractor registered with CIDB as grade 4SF or higher.
• Professional registration (ECSA) of all Mechanical, Civil, and C&I discipline engineers.

Qualitative technical criteria (for functionality scoring):

• Contractor experience: minimum of 1 to 2 similar fire protection system projects (5+ for full marks).
• Personnel: Mechanical Technologist/Engineer with fire protection track record; CV required.
• Method statements for mechanical and C&I works; must cover instrument selection, loop cable selection, cable routing, FDS interface points, HMI modification.
• Civil: testimonials/completion certificates for at least 3 completed construction projects involving reinforced concrete and masonry works, with verifiable contact details.
• ECSA registered civil engineer/technologist certifying civil works; minimum 5 years relevant experience, with CV including tertiary certificates, design and supervision experience, and references.
• For C&I: ECSA registered electronics/electrical engineer/technologist/technician with SAQCC designer experience; minimum relevant experience in FDS interface projects.

Method statements are part of functionality scoring:

• Mechanical works method statement: must demonstrate understanding of the scope and how works will be executed (10% weight).
• C&I method statement: must cover at least 5 items: instrument selection, loop cable selection, cable routing, FDS interface points, HMI modification (10% weight).

Environmental method statement: must demonstrate how the scope of work will be executed with full understanding of the project (20 points, environmental).

Contractor experience (fire protection): minimum 1-2 similar projects; 5+ for full marks. For each reference project, provide: title and scope description, start/end dates, signed completion certificate(s), client names and contact details.

Personnel:

• Mechanical Technologist/Engineer: CV with relevant experience, references; 7+ years relevant experience for full marks (10% weight).
• C&I Key Resource: ECSA registered Electronics/Electrical Engineer/Technologist/Technician with SAQCC Designer accreditation; CV and Bsc Eng/B Eng qualification; at least 3 FDS interface projects for full marks (15% weight).
• Civil: company experience in reinforced concrete and masonry works; testimonials/completion certificates for at least 3 completed projects, each including company name, project description, verifiable contact person. Certificates without required info are not considered. (25% weight, with sub-weight 12.5)
• Certifying Civil Engineer/Technologist: ECSA registered, minimum 5 years relevant experience in design and construction monitoring; CV must include certified degree certificates, experience details, and references; otherwise not considered. (12.5% weight)

Qualification requirements for key personnel are part of mandatory technical criteria (ECSA registration for all discipline engineers).

Quality management is scored as a contractual requirement (Annexure B, Category 3). Sections:

A. QMS Manual/ISO 9001: documented QMS manual, quality policy approved by top management, quality objectives, control of documented information (ISO 9001:2015 clauses 7.5, 8.7, 10.2). Score 6.

B. Evidence of QMS in operation: organisation chart/responsibility matrix including quality function; documented information for control of externally provided processes, products, services (supplier evaluation, selection, performance monitoring, re-evaluation). Score 2.

C. Draft Contract Quality Plan (CQP) specific to scope, showing how consistency of design is ensured and how experienced resources are allocated. Score 1.

D. Quality Control Plan (QCP) / Inspection and Test Plan (ITP) as per scope; methodologies for installation to ensure compliance with designs and Employer's requirements. Score 1.

E. User-defined: Form A completed and signed; other customer-specific requirements. Score 1.

Total quality score: 11.

Minimum weighted final score for environmental requirements is 90% (see environmental section).

Pricing must be submitted in PDF and Excel (BOQ/pricing schedule). Prices are scored out of 80 points under the 80/20 system. Evaluation: inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for variations, NPV comparison. Unconditional discounts count; conditional discounts not for evaluation but applied at payment.

If cataloguing is required, include a line item for it; Eskom pays for cataloguing.

Pricing: quoted inclusive of VAT; bill of quantities/pricing schedule required, in PDF and Excel.

No bid security or performance bond mentioned.

Payment terms: Eskom pays within 30 days for contracts below R50 million (incl. VAT), and within 60 days for contracts above R50 million (incl. VAT), from receipt of undisputed invoices.

Cataloguing: if required, the pricing schedule must include a line item for cataloguing; Eskom pays for it.

CSDG: Contract Skills Development Goals apply (CIDB) for contracts of R5 million or more, or grade 7+; the recommended supplier must submit CSDG documentation after award.

CSD registration: mandatory contractual requirement.

Tax compliance status: required (form included).

B-BBEE: proof of B-BBEE status level (SBD 6.1) is required for preference points; acceptable evidence is a B-BBEE certificate from an authorised body, a sworn affidavit per the Codes of Good Practice, or other prescribed requirement.

CIDB grading: 4SF or higher, mandatory technical criterion.

ECSA professional registration: for all discipline engineers.

Local content: minimum thresholds for Pipes (100%), Valves (70%), Cables (90%) - SBD 6.2 and annexures required.

SHEQ requirements (Annexure B): OHS acknowledgement, health and safety plan, detailed OHS costing (not lump sum), baseline risk assessment, valid COIDA letter of good standing, OHS policy signed by CEO, OHS competency CVs/certificates.

Environmental policy and aspects/impacts register.

Fraud and corruption: reportable to 0800 11 2722.

SHEQ requirements (Annexure B) include:

• Signed OHS legal and other requirements acknowledgement form.
• Health and Safety Plan addressing project/scope OHS risks, aligned with health and safety specification.
• Detailed costing for OHS management (broken down, not lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology for identification, assessment, management of OHS risks.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency CVs and qualification certificates for required roles.

Contractual requirement: SHEQ requirements are contractual (not evaluation criteria) and must be met before award.

Environmental requirements (scored, minimum 90% threshold):

• Environmental Policy: signed policy committing to environmental compliance, duty of care, and pollution prevention. (10 points)
• Aspects and Impacts Register: identifies, assesses, and provides controls/mitigations for environmental impacts per scope of work. Scoring: 70 if comprehensive (85-100%), 35 if partial (35-50%), 0 if not submitted or not aligned.
• Method Statement: demonstrates how the scope of work will be executed, showing adequate understanding of the project. (20 points; partial 10, none 0).

Total weight score: 100.

Contract conditions: NEC ECC contract. Tender validity 90 days.

Eligibility: bidders must not be on any international sanctions list, not on Tender Defaulters or National Treasury restriction lists, not Eskom-restricted, no conflict of interest, and not submit more than one tender. JV/consortium must have joint and several liability. Subcontracting 100% of the scope is disallowed.

Payment terms: 30 days for contracts below R50m (incl. VAT), 60 days above R50m.

Eskom may negotiate with preferred bidders if prices not market-related.

Subcontracting with subsidiary companies is discouraged; must be declared if used.

CSDG: applicable; recommended supplier submits Targeted Enterprise Declaration Affidavit, interim and completion reports.

B-BBEE proof: certificate, sworn affidavit, or other prescribed requirement.

Matimba Power Station has seven diesel generators used for backup power and black start operation; each unit has its own generator and there is one for the station. The scope is to provide a fully functional automatic fixed fire protection and detection system for the diesel generators at Units 2, 3, 4, 5 and 6 and their associated day tanks. The diesel generators are located on the 0m level, outside and on the southern side of the turbine building. Each day tank holds approximately 1,000 litres of diesel. The system must comply with NFPA and SANS standards, and be integrated with the existing fire protection and detection systems.

Closing: 20 November 2026 at 10:00 (local time, as per tender record). No briefing or site visit dates are stated in the document.

Document compiled by: Sizwe Buthelezi, Fire Protection System Engineer (contact details not stated).

Technical contact (as per document): Gift Nkuna, Auxiliary Engineering Manager (contact details not stated).

No SCM or procurement contact is listed in the document. Submission address not stated.

Submission method: not stated in the document. The tender is an open request for bid from Eskom. Bidders should consult the full tender pack for the submission address, closing procedure and returnable forms. The technical specification requires the contractor to submit, for approval, quality control plans (QCPs), welding procedures, welder qualifications, NDT reports, coating inspection reports, material certificates, hydrostatic test certificates, and as-built drawings in hard copy and electronic format.

The document provides no evaluation criteria, scoring method, preference point system, or minimum qualifying score. Compliance with the referenced technical standards and quality requirements is mandatory for acceptance. The contractor must comply with the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993), and adhere to ISO 9001 and ISO 14001.

Scope: design review, supply, installation, testing and commissioning of an automatic fixed fire protection and detection system for diesel generators and day tanks at Matimba Power Station, Units 2, 3, 4, 5 and 6.

Location: Diesel generators are on the 0m level, outside and on the southern side of the turbine building, at Units 2–6. Each diesel generator has an associated day tank of approximately 1,000 litres.

Designed system (per the specification):

• Type: Deluge system, medium velocity sprayers, 68°C conventional sprinkler detectors.
• Design code: NFPA 850, also compliant with NFPA 13, NFPA 15, SANS 10139, SANS 10287, SANS 1128-2, and Eskom standards 240-54937450, 240-56737448, 240-54937439.
• Design density: 10.2 l/min/m² over an enclosed area of 186 m².
• Minimum flow: 59.16 L/min.
• Minimum nozzle pressure: 140 kPa.
• K factor: 5.
• System interface: connected to existing fire ring main; electrical interface via flow/pressure switch at control valve.
• Operation: automatic.

Work includes:

• Procurement, supply, fabrication and delivery of plant and material to Matimba site; storage on site.
• All structural, civil, builders, plumbing, drainage, mechanical, electrical, control and instrumentation work.
• Painting all plant and material (in red).
• Building a bund of brick, mortar and drainage to NFPA and SANS standards.
• Building a fire barrier between Units 2 and 3 diesel generators.
• Incorporating the new system into the existing fire protection system.
• Supplying, erecting and dismantling all scaffolding.
• Connecting pressure/flow switches to the existing fire detection system for alarming in control rooms and EOD.
• Manufacturing and installing KKS numbers on all standard components (valves, flow switches, etc.).
• Commissioning and testing of the installed system.

Mechanical requirements:

• Pipes and flanges must withstand an operating pressure of 1,200 kPa.
• Pipe supports at intervals not exceeding 2.5 m for piping up to 50 mm NB, and 4.5 m for all other piping.
• Valves (Inbal and butterfly) must be FM approved; isolation valves must have rising spindles.
• New system supplied via new 80 mm diameter deluge control valves.
• Design review (not design) only, per ASME B31.1 (2000) and 11th Edition ASIB Rules.

Civil works:

• Includes foundation slabs for control valve station, bunding, and drainage.
• Concrete strength: 25 MPa, designed to SANS 1200G.

C&I works:

• Contractor responsible for cable installation/layout.
• Cables must be 2-hour fire resistant (PH120).
• Cabling from pressure switch to closest fire detection panel; alarms relayed to EOD via building management interface.

Testing and commissioning:

• Verification of installation, functional testing of all detection devices, control valves, alarms, manual and automatic actuation.
• System integrity, pressure and continuity tests.
• Submit commissioning records, test reports, as-built drawings, compliance certificates, and O&M manuals for review and acceptance.

Documentation deliverables (as-built design):

• Piping and instrumentation diagrams
• General arrangement and layout drawings
• Detail design drawings
• System description
• Operating and control philosophy
• Technical specifications
• Design calculations
• Equipment lists
• Number of sprinklers per system
• Installation sequence
• Complete bill of materials
• Temperature rating of detection bulbs

Training:

• Contractor to provide training to Eskom technical staff, directly applicable to the installed equipment (no generalised training).
• Training personnel numbers: Operators 4, Maintenance 4, Engineering 1.
• Training modes: Maintenance (routine maintenance, fault finding), Operators (operator interface, alarms), Engineering (basic design, capabilities, procedures before design freeze; on-job training during design).

The contractor must have a quality system in place. All Quality Control Plans (QCPs) must be submitted to the employer for review and approval before any work starts. The contractor must provide welding procedures, welder qualifications, non-destructive testing reports, coating inspection reports, material certificates, and hydrostatic test certificates. Updated as-built drawings reflecting all modifications, valve locations and elevations must be submitted in both hard copy and electronic format. The work must comply with ISO 9001.

Pricing format is not stated. The specification requires a complete bill of materials as part of the as-built documentation, but no pricing schedule, rates, or payment terms are provided.

No financial requirements are stated in the document. No bid security, bonds, guarantees, retention, payment terms, or turnover thresholds are mentioned.

Compliance with the following is mandatory:

• Occupational Health and Safety Act, 1993 (Act No. 85 of 1993).
• ISO 9001 (Quality Management Systems).
• ISO 14001 (Environmental Management Systems).
• NFPA 850, NFPA 13, NFPA 15, SANS 10139, SANS 10287, SANS 1128-2, ASME B31.1 (2000 Edition).
• Eskom standards: 240-109607332 (Plant Labelling Abbreviation), ENS0002 (AKZX Plant Location Coding), 240-71432150 (Plant Labelling and Equipment Description), 240-54937450 (Fire Protection & Life Safety Design), 240-56737448 (Fire Detection and Life Safety Design), 240-105020315 (Standard for Low Pressure Valves), 240-123801640 (Specification for Low Pressure Pipelines).
• Matimba work instructions: 1017821 (configuration management for projects) and 1017822 (functional location KKS coding and labelling).
• Quality control plans (QCPs) must be submitted for review and approval before any work begins.
• Welding procedures, welder qualifications, NDT reports, coating inspection reports, material certificates, and hydrostatic test certificates must be provided.
• No B-BBEE, CIDB, CSD, tax clearance or local content requirements are stated in the document.

The contractor must comply with the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993). The specification also references the Eskom Manual for fire protection of coal-fired power stations (N.PMZ 45-392). No specific safety plans or HSE site requirements are detailed in the document.