Quality control plan / inspection and test plan template for security systems — cape coastal cluster

This document is Annexure C1: Environmental Tender Evaluation & Scoring Card (Template Identifier 240-43921899 Rev 5, Document Identifier 240-167528519 Rev 1, Effective Date 2021-12-01, Review Date 2025-12-01). It sets out the environmental evaluation criteria and scoring methodology for the security systems tender for the Cape Coastal Cluster, Eastern Cape. The purpose is to assess whether tenderers have submitted the required environmental documentation and that such documentation complies with specified requirements. Enquiry number is 32-727. The evaluation is conducted by an Environmental Evaluator who will recommend or not recommend the bidder based on the assessment.

Bidders must submit all environmental documentation listed in the evaluation criteria at tender stage. Each required document must be provided as evidence; failure to submit a document or submitting one that does not meet minimum requirements results in a score of 0 for that criterion. The Environmental Evaluator will assess submissions and recommend or not recommend the bidder based on the evaluation outcome.

Environmental evaluation uses a binary scoring system (0 or 1) per criterion. A score of 1 is awarded only when the submitted document satisfies the minimum requirements; a score of 0 applies if the document is not submitted or does not meet requirements. The evaluation covers 13 criteria: Environmental Policy (signed by CEO/Director, dated, version-controlled); Company Organogram showing environmental roles (Environmental Officer, Environmental Representative, Director, Hazardous Substances Handler); Environmental Aspects & Impacts Register with significance rating methodology and linked compliance obligations; Environmental Risks & Opportunities (SWOT) Register; Project/Site-Specific Environmental Management Programme (EMP) addressing significant aspects, SWOT risks, stakeholder needs, and area-specific risks (protected areas, wetlands, indigenous trees) with operational control procedures; Waste Management Plan covering waste streams, pollution prevention, separation, and minimisation (reuse, recycle, reduce); Environmental Emergency Preparedness & Response Plan listing possible emergencies, response approach, drills/exercises with timeframes, and emergency contact details; Environmental Incident Register with incident description, date, reporting details, actions taken, recommendation status, and closure date; Environmental Competency Training certificates, training matrix, schedule, and documented proof of staff training; Declaration of Environmental and Social Past Performance (signed and dated); and Additional project-specific environmental requirements where practicable. Bidders are advised to read ISO 14001:2015 for detailed EMS requirements and definitions. The Environmental Evaluator will mark the submission as Recommended or Not Recommended.

Scope covers supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing, and technical support of security systems and integrated equipment for the Cape Coastal Cluster in the Eastern Cape. Environmental requirements are project/site-specific and must address activities such as changing pole-mounted transformers, excavation and compacting, storage of oil-containing equipment, application of herbicides, and transport of hazardous/dangerous goods. The Environmental Management Programme must include operational control procedures for risks unique to the area (e.g., working in protected areas, removal of indigenous trees requiring permits, working on wetlands). Emergency planning must cover chemical spillages, air pollution incidents, and encounters with bees and snakes, including drills/exercises on specified timeframes. Waste streams expected on site include batteries, paper, offcuts, and concrete waste.

Environmental documentation must comply with ISO 14001:2015 Environmental Management System requirements. Reference documentation includes Eskom documents 32-727 (SHEQ Policy) and 32-726 (SHE Requirements for Eskom Commercial Processes). Environmental compliance obligations (laws) associated with aspects and impacts must be identified and aligned. No other compliance requirements (CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content) are specified in this document.

Cell D1: Annexure C1: Environmental Tender Evaluation & Scoring Card

Cell D1: Annexure C1: Environmental Tender Evaluation & Scoring Card

No specific requirements found

Annexure B: Eskom Acknowledgement Form for OHS Legal and Other Requirements — a mandatory returnable form requiring the bidder's authorised signatory (CEO/Director/Managing Director) to acknowledge access to and understanding of applicable OHS legislation (Occupational Health and Safety Act, 1993 and Regulations; Compensation for Occupational Injuries and Diseases Act, 1993 as amended) and Eskom OHS requirements, and to accept consequences of non-compliance. The form must be signed, dated, and witnessed. This annexure forms part of the bid submission for the provision of security systems and integrated equipment services for the Cape Coastal Cluster, Eastern Cape.

Returnable documents:

• Annexure B: Eskom Acknowledgement Form for OHS Legal and Other Requirements — must be completed, signed by the CEO/Director/Managing Director, witnessed, and submitted with the bid.
• The form acknowledges access to and understanding of applicable OHS legislation and Eskom requirements, and acceptance of consequences for non-compliance.

Compliance with Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and its Regulations.

Compliance with Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993) as amended.

Demonstrated ability to align company processes to Eskom OHS requirements (policies, procedures, standards) after contract award.

Provision of documented contractor and supplier selection process incorporating competency, compliance, and OHS performance requirements.

Capacity to ensure all employees and contractors undergo relevant Eskom induction and company induction.

Accountability for management and oversight of contractors and suppliers (all tiers) for compliance with legal, regulatory, contractual, and Eskom OHS requirements.

Implementation of audit and assessment programme to verify contractor and supplier OHS compliance throughout contract execution.

Management of non-conformances and non-compliances in accordance with agreed performance and penalty mechanisms aligned to Eskom processes.

Contractual penalties enforced on the main supplier for non-compliances by the main supplier, its contractors, or suppliers to statutory or Eskom OHS requirements.

Scope covers supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing, and technical support of security systems and integrated equipment for the Cape Coastal Cluster, Eastern Cape.

OHS legal and other requirements acknowledgement (Annexure B) forms part of the technical compliance pack.

Contractor must provide copies of testimonials/references and client contact details (including Eskom) for previous similar work upon instruction.

All applicable legislation, standards, policies, procedures, and Eskom requirements relevant to services rendered must be complied with, including but not limited to the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and Regulations, and the Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993) as amended.

Main supplier/contractor must notify Eskom prior to appointment of any contractor or supplier and before commencement of work.

Main supplier must ensure contractors and suppliers have necessary resources and competencies to execute the work scope.

Main supplier must implement a programme of audits and assessments to verify contractor and supplier compliance with OHS requirements throughout execution.

All employees (contractors/suppliers) must undergo relevant Eskom induction and company induction.

Contractual penalties shall be enforced on the main supplier for non-compliances or non-conformances (identified for the main supplier and/or its contractor and/or supplier) to statutory or any other requirements, in particular Eskom OHS requirements.

CSD registration and valid tax compliance status (implied standard requirement for Eskom tenders).

Compliance with Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and Regulations.

Compliance with Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993) as amended.

Alignment of company processes to Eskom OHS requirements (policies, procedures, standards) after contract award.

Documented contractor and supplier selection process incorporating competency, compliance, and OHS performance requirements.

All personnel must complete Eskom induction and company induction.

Authority of CEO/Director/Managing Director to sign Annexure B acknowledgement form.

Returnable form: Annexure B — Eskom Acknowledgement Form for OHS Legal and Other Requirements (signed by authorised person, witnessed).

No eligibility criteria specified

Quality Control Plan (QCP) / Inspection and Test Plan (ITP) template for security systems work. Defines intervention point categories: Hold Point (W1/W2), Witness Point (W1/W2), Document Review (R1/R2), Approval (AP), Information (IN), Surveillance (S), Verification (V). Testing methods: T1 (100% testing), T2 (sample testing). Inspection methods: A1 (100% inspection), A2 (sample inspection). Acceptance criteria include functionality requirements, performance measures, regulatory compliance, chemical tests. Inspection methods cover visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current. Requires approvals from Contractor/Supplier, Subcontractor, Eskom, and Approved Inspection Authority (AIA) where applicable. Records column for documenting results. Categories: S (Statutory) or N (Non-statutory). Controlling documents and acceptance criteria to be specified per activity.

This document is the Eskom Supplier Quality Management Returnables template (Unique ID 240-12248652, Rev 7, Effective 21/01/2022) used to evaluate quality documentation submitted with tenders. It defines five supplier categories with differing returnable requirements. The template includes a Cover sheet for category selection, a Returnables sheet listing required documents per category, and Supplier evaluation scorecards (Sheets Supplier1–Supplier6) for scoring submitted quality documentation. Reference specifications: Supplier Contract Quality Requirements Specification (240-105658000) and related standards. The tender itself (E3425DXECOU) covers security systems for the Cape Coastal Cluster, Eastern Cape.

Bidders must submit quality management documentation as specified in the Supplier Quality Management Returnables template. The applicable category must be selected on the Cover tab (only one category). Required returnables per category include:

• Category 1: Form A, ISO certificate, internal and external management system audit reports (with nonconformity/correction/corrective action reports), draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) per Scope of Works (ref ISO 10005), information for defined roles, responsibilities and authorities.
• Category 2: Form A, implemented Quality Management System, internal management system audit report (with nonconformity/correction/corrective action reports), draft CQP and ITP per Scope of Works (ref ISO 10005), information for defined roles, responsibilities and authorities.
• Category 3: Form A, implemented Quality Management System, internal management system audit report (with nonconformity/correction/corrective action reports), draft CQP and ITP per Scope of Works (ref ISO 10005), information for defined roles, responsibilities and authorities.
• Category 4: Form A, Method Statement based on Scope of Work, information for defined roles, responsibilities and authorities, Quality Objectives and Quality Policy.

All documents must be completed, signed, saved as PDF (or signed and locked spreadsheet) and submitted with the tender. Incomplete or unsigned returnables will disqualify the bid.

Quality documentation is evaluated across five weighted sections:

• Section A (Weight 0.25): Quality Management System Requirements per ISO 9001:2015 (ref 240-105658000 or 240-51544462). Two options: Option 1 — valid ISO certification (scored on product/service scoping, approved certification authority, recognised international accreditation, certificate validity). Option 2 — evidence of QMS in operation (scored on QMS manual/quality method statement, quality policy approved by top management, quality objectives approved by top management, control of documented information per clause 7.5, control of nonconforming outputs per clause 8.7, nonconformity and corrective action per clause 10.2, internal audit per clause 9.2). Maximum score Option 2 = 7.
• Section B (Weight 0.25): Evidence of QMS in Operation (ref 240-105658000). Scored on documented roles/responsibilities/authorities (clause 5.3), control of externally provided processes/products/services (clause 8.4), latest internal audit report (clause 9.2), latest external certification audit report (not older than 12 months), management review records. Maximum score = 2.
• Section C (Weight 0.20): Contract Quality Plan Requirements (ref 240-105658000 and 240-109253698). Draft Contract Quality Plan specific to scope of work per ISO 10005. Maximum score = 1.
• Section D (Weight 0.20): Quality Control Plan Requirements (ref 240-105658000 Annexure I or 240-51544462). QCP/Checklist/ITP per Scope of Works (ref ISO 10005 & 240-105658000). Example of ITP/QCP on similar/previous work required. Maximum score = 1.
• Section E (Weight 0.10): User-defined additional requirements. Form A completed and signed, plus any scope-specific requirements. Maximum score = 2.

Scores are calculated as (Score Obtained / Maximum Score) × 100% × Weight. No minimum qualifying threshold stated in the document.

Supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing and technical support of security systems and integrated equipment for the Cape Coastal Cluster, Eastern Cape. Quality management must comply with ISO 9001:2015 and Eskom specifications (ref 240-105658000, 240-51544462, 240-109253698, 240-109253302). Contract Quality Plan per ISO 10005. Inspection and Test Plans / Quality Control Plans per Scope of Works. Bidders must demonstrate defined roles, responsibilities and authorities including quality management function. Control of externally provided processes, products and services required. Internal and external audit reports with nonconformity/corrective action records required. Management review records required.

Bidders must comply with Eskom Supplier Contract Quality Requirements Specification (ref 240-105658000). Quality Management System per ISO 9001:2015. Contract Quality Plan per ISO 10005. Inspection and Test Plans per ISO 10005 and 240-105658000. No explicit CIDB grading, B-BBEE level, local content thresholds, financial turnover, or professional registration requirements stated in the document. Standard Eskom procurement practice requires CSD registration and valid SARS tax compliance status, though not explicitly listed in this extract.

Tender for the supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing and technical support of security systems and integrated equipment for the Cape Coastal Cluster, Eastern Cape. Failure to meet any mandatory requirement results in disqualification from further evaluation.

Closing date: 2026-10-09 at 10:00 (from tender record). No compulsory briefing, site visit, or clarification deadline stated in the provided document.

No SCM or technical contact details stated in the provided document. Document compiled by E du Plessis (2026-08-21).

Submission method and address are not stated in the provided document. All mandatory returnable documents must be submitted with the tender. Certified copies must carry date stamps not older than three months at the time of submission. Failure to meet any mandatory requirement results in disqualification from further evaluation.

Two-stage evaluation:

1. Mandatory requirements (pass/fail): valid PSIRA certificate for company and directors/owners (minimum Grade B), PSIRA letter of good standing (not older than 90 days on closing date), proof of physical address in the region, public liability insurance minimum R10 million (letters of intent not accepted), CIPC registration certificate, police clearance certificates for all directors/owners, valid ICASA licence or signed lease agreement with ICASA licence holder, SANS 10222-3 accreditation certificate for electric fencing, Department of Employment and Labour accreditation as Electric Fence Installer, individual Certificate of Competence for electric fencing installation, proof of UIF contributions for minimum 6 months, Cathexis-specific experience evidence.
2. Desktop functionality evaluation (scorecard, minimum 75% to qualify): 18 criteria (M1–M18) covering company experience (minimum 5 years in electronic security systems), IP-based CCTV/VMS experience, Cathexis VMS experience, integration capability into existing Cathexis environment, qualified technical personnel, IP networking/CCTV/VMS/access control/alarm competency, test and diagnostic equipment, replacement equipment/spare parts strategy, technical support and fault-response structure for Cape Coastal Cluster, Cathexis compatibility and cybersecurity integrity declaration, Eskom site access/SHE/security/cybersecurity compliance undertaking, at least 3 relevant client references, SLA response capability undertaking, acknowledgement of possible on-site technical evaluation/practical demonstration, cybersecurity/network/system integrity understanding, quality/documentation/testing/commissioning methodology, technical support and response capability detail. Each criterion scored 1–5 points per the scoring guideline; total score must reach 75% or more.

Scope: supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing and technical support of security systems and integrated equipment for the Cape Coastal Cluster, Eastern Cape. Required capabilities: IP-based CCTV/VMS installation and maintenance, access control, alarm and intrusion detection, security system integration, Cathexis VMS environment integration and compatibility, electric fencing installation per SANS 10222-3. Personnel must hold relevant qualifications and certifications. Test and diagnostic equipment, spare parts/replacement components, and technical support structure with defined response times and escalation matrix must be demonstrated. All installations must be compatible with existing Cathexis environment and not compromise operation, integrity or cybersecurity. Compliance with Eskom site access, SHE, security, cybersecurity and technical requirements mandatory. On-site technical evaluation/practical demonstration may be conducted.

Public liability insurance minimum R10 million (letters of intent not accepted). No pricing format, bonds, guarantees, payment terms or financial capacity thresholds stated in the provided document.

Mandatory compliance documents (certified copies, date stamps not older than 3 months at submission):

• PSIRA certificate for company
• PSIRA registration certificates for directors/owners (minimum Grade B) with certified SA ID copies
• PSIRA letter of good standing (not older than 90 days on closing date)
• Proof of physical address: lease agreement (signed by both parties), title deed, or municipal statement
• Public liability insurance certificate minimum R10 million
• CIPC registration certificate
• Police clearance certificates for all directors/owners
• ICASA licence or signed lease agreement with ICASA licence holder plus valid ICASA licence
• SANS 10222-3 accreditation certificate (electric fencing)
• Department of Employment and Labour accreditation as Electric Fence Installer
• Certificate of Competence for electric fencing installation
• UIF contribution proof for minimum 6 months (SARS confirmation or payment printout)
• Cathexis-specific experience evidence
• Signed compliance declaration for Cathexis compatibility and cybersecurity integrity
• Signed undertaking for Eskom site access/SHE/security/cybersecurity compliance
• Reference schedule with at least 3 relevant client references
• Signed undertaking and proposed SLA response structure
• Signed acknowledgement of possible on-site technical evaluation
• Cybersecurity/network/system integrity demonstration
• Quality/documentation/testing/commissioning methodology
• Technical support structure with operating hours, emergency/after-hours support, response/restoration targets, escalation process

This document (Form A, identifier 240-68099512 Rev 10) defines the tender and contract quality requirements for the Intelligent Substation and Security System in the Cape Coastal Cluster, Eastern Cape. It references Eskom specification 240-105658000 and ISO 9001:2015. Pre-contract award Category 3 is selected (clause 4.1). Post-contract award requirements include Contract Execution, Supplier Quality Performance Monitoring, and Supplier Quality Audit (clause 5). Standard conditions cover Eskom Rights of Access, Rights to Information, Preservation, Quality Audits Related Conditions, Management of Nonconformities and Nonconforming Outputs, and Special Processes (clause 6). All ISO 9001 clauses (4-10) and all seven quality principles are applicable. The tenderer must complete and sign the form acknowledging these requirements.

Eskom Quality Representative: Bulelani Flekisi, Senior Advisor Quality Assurance (signed 17/07/2026). No SCM or technical enquiry contacts, emails, phones or submission address are stated in this document.

Bidders must complete and sign Form A (Tender & Contract Quality Requirements, document identifier 240-68099512 Rev 10) to acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001 standard. The form requires the tenderer's quality representative name, designation, date and signature. No submission method, address, closing time or other returnable documents are stated in this document.

Pre-contract award: Category 3 (Main Supplier and Sub-supplier Capability and Capacity Assessment per clause 4.1 of 240-105658000) is selected and mandatory. Post-contract award requirements: Contract Execution (clause 5), Supplier Quality Performance Monitoring (clause 5), Supplier Quality Audit (clause 5). Standard conditions: Eskom Rights of Access, Rights to Information, Preservation, Quality Audits Related Conditions, Management of Nonconformities and Nonconforming Outputs, Special Processes (all clause 6). ISO 9001 clauses applicable: 4 Context of Organisation, 5 Leadership, 6 Planning, 7 Support, 8 Operation, 9 Performance Evaluation, 10 Improvement. Quality principles applicable: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship management. No pricing split, functionality thresholds or preference point system are stated in this document.

Scope: Intelligent Substation and Security System in the Cape Coastal Cluster, Eastern Cape. Quality requirements governed by Eskom specification 240-105658000 and ISO 9001:2015. Pre-contract award Category 3 applies (clause 4.1). Post-contract award: Contract Execution, Supplier Quality Performance Monitoring, Supplier Quality Audit (clause 5). Eskom rights: Access, Information, Preservation, Quality Audits, Management of Nonconformities, Special Processes (clause 6). Applicable ISO 9001 clauses: 4-10 inclusive. Applicable quality principles: all seven principles. No detailed technical scope, quantities, service levels or capacity requirements are stated in this document.

Methodology must align with ISO 9001:2015 clauses 4-10 and the seven quality principles. Specific requirements: Context of Organisation (clause 4), Leadership (clause 5), Planning (clause 6), Support (clause 7), Operation (clause 8), Performance Evaluation (clause 9), Improvement (clause 10). Quality principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship management. Execution must satisfy Eskom specification 240-105658000 clauses for Contract Execution, Supplier Quality Performance Monitoring, Supplier Quality Audit (clause 5) and Standard Conditions (clause 6).

Quality requirements per Eskom specification 240-105658000 and ISO 9001:2015 standard. Pre-contract award: Category 3 selected (clause 4.1). Post-contract award: Contract Execution (clause 5), Supplier Quality Performance Monitoring (clause 5), Supplier Quality Audit (clause 5). Eskom rights: Access, Information, Preservation, Quality Audits, Management of Nonconformities, Special Processes (clause 6). ISO 9001 clauses applicable: 4 Context of Organisation, 5 Leadership, 6 Planning, 7 Support, 8 Operation, 9 Performance Evaluation, 10 Improvement. Quality principles applicable: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship management. Tenderer must complete and sign Form A acknowledging these requirements.

Bidders must have a quality management system compliant with ISO 9001:2015 and meet Eskom Supplier Quality Requirements per specification 240-105658000. Must complete and sign Form A acknowledging these requirements. No CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations or local content requirements are stated in this document.

Evaluation is based on compliance with Eskom specification 240-105658000 and ISO 9001:2015. Pre-contract award: Category 3 (Main Supplier and Sub-supplier Capability and Capacity Assessment per clause 4.1) is mandatory. Post-contract award: Contract Execution, Supplier Quality Performance Monitoring, Supplier Quality Audit (clause 5). Standard conditions: Eskom Rights of Access, Information, Preservation, Quality Audits, Management of Nonconformities, Special Processes (clause 6). ISO 9001 clauses 4-10 and all seven quality principles apply. No scoring methodology, weightings or minimum thresholds are stated.

Returnable documents required with the bid:

• Signed Annexure B: Acknowledgement of Eskom's SHE rules and requirements.
• Comprehensive Safety, Health and Environmental (SHE) Plan covering: SHE organisation (responsibility & accountability), SHE incident management, planning of work activities (including changes and emergency work), waste management, personal protective equipment (PPE), emergency planning and fire risk management, vehicle and driver behaviour safety, contractor/supplier selection and management, design and specifications, competency/training/appointments, communication and awareness, management commitment and visible felt leadership.
• Baseline SHE Risk Assessment (BRA) with the risk assessment methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD complying with OHS Act Section 7 or OHSAS 18001.
• OHSAS 18001 certificate (required for Part B evaluation).

All documents must be submitted and satisfy minimum requirements to avoid a score of 0.

Two-part evaluation (Part A and Part B) using a pass/fail scoring per requirement:

• Score 0: Document not submitted OR submitted but does not satisfy minimum requirements.
• Score 1: Document submitted and content satisfies minimum requirements.

Part A requirements: Signed Annexure B; comprehensive SHE Plan (12 specified elements); Baseline SHE Risk Assessment with methodology; valid Letter of Good Standing (COIDA); SHE policy signed by CEO/MD per OHS Act Section 7 or OHSAS 18001.

Part B requirements: Signed Annexure B; OHSAS 18001 certificate; valid Letter of Good Standing (COIDA).

Overall result: Approved / Not Approved based on meeting all minimum requirements. Explanatory notes for SHE requirements are in document 240-77433139 Annexure A: Supplier Risk Category.

Scope: Supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing and technical support of security systems and integrated equipment for the Cape Coastal Cluster, Eastern Cape.

SHE technical requirements embedded in the evaluation:

• SHE organisation structure with defined responsibility and accountability.
• SHE incident management system.
• Work planning including change management and emergency work planning.
• Waste management procedures.
• Personal protective equipment (PPE) standards.
• Emergency planning and fire risk management.
• Vehicle and driver behaviour safety controls.
• Contractor/supplier selection and management process.
• Design and specification compliance.
• Competency, training and appointment records.
• Communication and awareness programmes.
• Management commitment and visible felt leadership.
• Baseline SHE Risk Assessment (BRA) with documented methodology for identification, assessment and management of safety, health and environmental risks related to the scope of work.

Mandatory compliance documents:

• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD complying with OHS Act Section 7 or OHSAS 18001.
• OHSAS 18001 certificate.
• Signed Annexure B acknowledging Eskom's SHE rules and requirements.
• Comprehensive SHE Plan covering all 12 specified elements.
• Baseline SHE Risk Assessment with methodology.

Standard South African procurement requirements (CSD registration, tax compliance, B-BBEE, CIDB, CIPC) are not detailed in this document but are typically required for Eskom tenders.

SHE Plan must address the following elements:

• SHE organisation within the company: responsibility and accountability.
• SHE incident management.
• Planning of conduct of work activities including planning for changes and emergency work.
• Waste management.
• Personal protective equipment (PPE).
• Emergency planning and fire risk management.
• Vehicle and driver behaviour safety.
• Contractor or supplier selection and management.
• Design and specifications.
• Competency, training, appointments.
• Communication and awareness.
• Management commitment and visible felt leadership.

Baseline SHE Risk Assessment (BRA): Identification, assessment and management of safety, health and environmental risks related to the scope of work. The methodology used for the risk assessment must be provided together with the BRA.

Mandatory documents:

• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD complying with OHS Act Section 7 or OHSAS 18001.
• OHSAS 18001 certificate.
• Signed Annexure B: Acknowledgement of Eskom's SHE rules and requirements.

Scoring: 0 = Document not submitted or does not satisfy minimum requirements; 1 = Document submitted and satisfies minimum requirements.

Reference for explanatory notes: 240-77433139 Annexure A: Supplier Risk Category.

Pass/fail scoring per requirement:

• 0 = Document not submitted OR submitted but does not satisfy the minimum requirements.
• 1 = Document submitted and the content satisfies the minimum requirements.

Part A evaluates: Signed Annexure B; comprehensive SHE Plan (12 elements); Baseline SHE Risk Assessment with methodology; valid Letter of Good Standing (COIDA); SHE policy signed by CEO/MD per OHS Act Section 7 or OHSAS 18001.

Part B evaluates: Signed Annexure B; OHSAS 18001 certificate; valid Letter of Good Standing (COIDA).

Overall outcome: Approved / Not Approved.

Supply, Install, Commissioning and Maintenance of Security related equipment at various Eskom sites within the Eastern Cape Operating Unit for 3 years. The scope includes comprehensive design, supply, installation, testing, and commissioning of Intelligent Security and Substation Plant Monitoring System solutions, including server infrastructure, overview monitors, PTZ and fixed cameras, fibre perimeter intrusion detection, AI-based plant monitoring software, NVRs/servers with RAID storage, Paradox EVO 192 alarm panels, and associated hardware. The service period is one year with a task order process. The Affected Property covers various sites within the Cape Coastal cluster - Eastern Cape.

Closing date: 9 October 2026 at 10:00 (from tender record). Starting date: to be confirmed (TBC). Service period: one year. Contractor submits first plan within two weeks of Contract Date. Task Order programme due within two weeks of receipt unless otherwise agreed. 14-day soak test period after installation completion. Defects liability periods: 12 months for security software, 3 years for physical hardware, 10 years for system design from Completion of first Task Order. No mandatory briefing or site visit dates are stated in the document.

Employer: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30), Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Service Manager: Elre Du Plessis, Eskom Holdings SOC Limited, Sunilaws Office Park, Beacon Bay, East London, 5205. Tel: 043 703 2675. Email: [email protected]. Adjudicator: to be appointed from ICE-SA Panel when dispute arises; nominating body is Chairman of ICE-SA or AFSA. Arbitration seat: East London, Eastern Cape, South Africa.

Submission is via the NEC3 Form of Offer and Acceptance (C1.1) which must be completed, signed by a duly authorised representative, and returned with the priced Bill of Quantities (C2.2). The offer must state the total of the Prices exclusive of VAT, VAT at 15%, and the inclusive total in figures and words. A valid CIDB registration number must be provided on the Form of Offer. The tenderer must also submit a first programme for acceptance within two weeks of the Contract Date. All returnable schedules and documents listed in the Tender Data must be included. Late submissions are disqualified regardless of reason.

The contract uses NEC3 Option A (Priced contract with price list) with a rate-based Bill of Quantities. Evaluation follows Eskom's standard procurement process: mandatory compliance (CSD registration, valid SARS tax compliance status PIN, CIDB registration where applicable, B-BBEE status declaration) followed by price and preference scoring under the PPPFA (80/20 or 90/10 system, not explicitly stated in the document). B-BBEE status changes must be notified within 7 days with updated verification certificate within 30 days; a decrease may trigger renegotiation or termination. Joint ventures must notify the key authorised person within 2 weeks of Contract Date and may not alter composition without Employer consent. No minimum turnover or financial capacity thresholds are stated. Functionality/technical evaluation criteria are not detailed in the provided text.

Scope: Supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing and technical support of security systems and integrated equipment compatible with the Cathexis Vision platform at various Eskom sites within the Cape Coastal Cluster, Eastern Cape. Capital Expenditure (once-off installation & commissioning) includes: Section 1 - General & P&Gs (site establishment, safety compliance ORHVS, environmental authorisations, wayleave applications, detailed site surveys, lighting measurements); Section 2 - Engineering & Design (comprehensive system design in MicroStation/DWG format, presentation to CCC Design Review Team, as-built documentation, updated substation drawings); Section 3 - Perimeter & Outdoor Security (fibre perimeter intrusion detection per meter including inner/outer fences, PTZ cameras high-definition with mounting poles and foundations, fixed/bullet cameras for entry/exit points and high-point overview); Section 4 - Control Room & Intelligent Systems (AI-based plant monitoring software and specialised hardware, NVRs/servers with RAID storage, Paradox EVO 192 alarm panels, keypads, hard-wired PIRs/magnetic contacts); Section 5 - Network & Infrastructure (industrial-grade network switches supporting RSTP/MRP, security control room displays 3x3 grid 55"+ monitors). Travel rate for Cape Coastal Cluster (per km). Materials/spares mark-up percentage. Maintenance term: 24 months post-handover with monthly fixed service fee. Payment milestones: successful 14-day soak test with zero critical failures, Electrical Certificate of Compliance (CoC) approval, as-built drawings in MicroStation format, verification of strategic spares stock at designated CNC. Defects date runs concurrently with installation works.

Contractor submits first plan for acceptance within 2 weeks of Contract Date. Plan must link operations to price list items for satisfactory cash flow. Management meetings: risk register and compensation events weekly; overall contract progress monthly. Meeting records submitted to Service Manager within 5 days. Task order process utilised. Contractor submits Task Order programme within 2 weeks of receiving Task Order unless otherwise agreed.

Key people required with name, job, responsibilities, qualifications, experience, and CVs. Contractor must have CIDB registration. Compatibility and integrability with existing Cathexis Vision platform required.

As-built documentation in MicroStation format. Updated substation drawings. Presentation to CCC Design Review Team (DRT). 14-day soak test with zero critical failures. Electrical Certificate of Compliance (CoC). Verification of strategic spares stock. Compliance monitoring for asbestos per HSG248/HSG173/OESSM. AAIA-approved asbestos work plan.

Option A: Priced contract with price list. Price list in C2.2 (Bill of Quantities). Tendered total of Prices is rate-based contract. Capital Expenditure (once-off installation & commissioning) includes: Section 1 - General & P&Gs (site establishment, safety compliance, environmental authorisations, wayleaves, site surveys, lighting measurements); Section 2 - Engineering & Design (system design in MicroStation/DWG, CCC Design Review Team presentation, as-built documentation); Section 3 - Perimeter & Outdoor Security (fibre perimeter intrusion detection per meter, PTZ cameras with poles/foundations, fixed/bullet cameras); Section 4 - Control Room & Intelligent Systems (AI-based plant monitoring software/hardware, NVRs/servers with RAID storage, Paradox EVO 192 alarm panels, keypads, hard-wired PIRs/magnetic contacts). Travel rate for Cape Coastal Cluster (per km). Materials/spares mark-up percentage. Payment milestones: successful 14-day soak test with zero critical failures, Electrical Certificate of Compliance (CoC) approval, as-built drawings in MicroStation format, verification of strategic spares stock at designated CNC. Defects date runs concurrently with installation works.

Pricing: NEC3 Option A (Priced contract with price list) using a rate-based Bill of Quantities (C2.2). Currency: South African Rand. Payment terms: 30 days for contracts valued below R50 million including VAT; 60 days for contracts valued above R50 million including VAT, from receipt of undisputed invoices. Contractor must submit tax invoice within one week of payment certificate, showing Eskom VAT number 4740101508. Interest on late payment: prime rate (Standard Bank) for ZAR, LIBOR for other currencies. Insurance: Contractor provides insurances per Insurance Table A (replacement cost for Employer's property, Plant and Materials, Equipment; Employer's policy deductible; third-party property damage replacement cost; bodily injury/death per applicable law; employee injury/death per applicable law). Employer provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation/Marine, Motor Fleet and Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage and Business Interruption, Nuclear Material Damage Terrorism) per policy documents. Limitation of liability: Contractor's indirect/consequential loss limited to Value of Task Order; loss/damage to Employer's property limited to insurance deductibles; design defects limited to greater of total Prices at Contract Date or insurance exclusions plus deductibles; total liability limited to total Prices except excluded matters (design defects, off-site manufacture/fabrication, third-party property damage, death/injury, IP infringement). Employer's indirect/consequential liability limited to R0.00. No performance bond or guarantee percentage explicitly stated.

Mandatory: CSD registration, valid SARS tax compliance status PIN, CIDB registration (contractor's CIDB number required on Form of Offer), B-BBEE status declaration with verification certificate. B-BBEE changes: notify within 7 days, submit updated certificate within 30 days; decrease may lead to renegotiation or termination. Joint ventures: jointly and severally liable; notify key authorised person within 2 weeks of Contract Date; no composition changes without Employer written consent. Insurance: Contractor must provide certificates confirming Insurance Table A cover from starting date. Health & safety: Contractor accepts appointment as Principal Contractor under Construction Regulations 2014 (OHS Act); warrants pricing includes compliance costs; must comply with Construction Regulations and all applicable health & safety laws; ensure subcontractors/employees comply. Environmental: comply with all applicable environmental laws, regulations, rules, guidelines. Asbestos: work in areas conforming to SA standards (OEL 0.2 fibres/ml 4-hour TWA, STEL 0.6 fibres/ml 10-min TWA per HSG248/HSG173/OESSM); measurements by SANAS-accredited AAIA; risk assessment and control measures if asbestos identified; personnel may stop work until area declared safe; asbestos removal by registered contractor at Employer's expense. Confidentiality: no disclosure of contract information; images of Affected Property require prior written consent; rights vest in Employer; subcontractors bound. Ethics: prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) grounds for termination. Nuclear liability: Employer indemnifies Contractor for Koeberg NPS nuclear damage except unlawful intent or unauthorised presence. Tax: VAT Act compliance, include Eskom VAT number 4740101508 on invoices. Compensation events: notify within 8 weeks of awareness. Termination includes business rescue orders.

Contractor must notify Employer within 7 days of any change in B-BBEE status due to legal status, ownership, or business composition changes. Updated verification certificate and supporting documentation required within 30 days. If B-BBEE status decreases, Employer may renegotiate or terminate. Failure to notify may constitute grounds for termination.

Contractor accepts appointment as Principal Contractor under Construction Regulations 2014 (OHS Act). Warrants pricing includes sufficient amount for compliance with Construction Regulations, all applicable health & safety laws, and contract health & safety rules. Must comply with Construction Regulations and ensure subcontractors/employees comply. Environmental compliance with all applicable laws and regulations. Asbestos management: Employer ensures ambient air conforms to SA standards (OEL 0.2 fibres/ml 4-hour TWA, STEL 0.6 fibres/ml 10-min TWA per HSG248/HSG173/OESSM). Measurements by SANAS-accredited AAIA. Contractor may perform parallel measurements at own expense. If asbestos identified, risk assessment conducted, control measures implemented, air monitoring performed. Contractor personnel may stop work and leave contaminated area until declared safe by compliance monitoring or AAIA intervention. Contract dates extended by regulatory notification periods. Asbestos removal/disposal by registered asbestos contractor at Employer's expense per SA legislation.

Environmental authorisations and wayleave applications required. Contractor complies with all applicable environmental laws, regulations, rules, guidelines and procedures. Environmental liability insurance per Employer's policy. Asbestos management per Employer Standard 32-303 and Asbestos Regulations 2002. Risk register includes typical risks from Safety, Health and Environmental Specification.

NEC3 Term Service Contract (TSC3) April 2013 with main Option A: Priced contract with price list, dispute resolution Option W1, and secondary Options X2 (Changes in the law), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), and Z (Additional conditions of contract Z1-Z14). Law of contract: Republic of South Africa. Language: English. Period for reply: One week. Starting date: TBC. Service period: One year. Assessment interval: Period agreed by Service Manager and Contractor. Currency: South African Rand. Payment terms: 30 days for contracts below R50M, 60 days for contracts above R50M. Interest rate: Prime rate (Standard Bank) for ZAR, LIBOR for other currencies. Adjudicator from ICE-SA Panel, nominated by ICE-SA Chairman or AFSA. Tribunal: Arbitration under Association of Arbitrators (Southern Africa) rules, seat East London. Contractor's liability for indirect/consequential loss limited to Value of Task Order. Liability for loss/damage to Employer's property limited to insurance deductibles. Liability for design defects limited to greater of total Prices at Contract Date or insurance exclusions plus deductibles. Total liability limited to total Prices except for excluded matters (design defects, manufacture/fabrication off-site, third-party property damage, death/injury, IP infringement). End of liability: 12 months for security software, 3 years for physical hardware, 10 years for system design from Completion of first Task Order. Contractor submits Task Order programme within 2 weeks. Employer's liability for indirect/consequential loss limited to R0.00. Contractor provides tax invoice within one week of payment certificate. VAT number 4740101508 required on invoices. Compensation events must be notified within 8 weeks. Termination includes business rescue orders. Ethics clause prohibits coercive, collusive, corrupt, fraudulent, obstructive actions with termination rights. Insurance requirements per Tables A and B. Nuclear liability indemnity for Koeberg NPS. Asbestos management per Asbestos Regulations 2002 and Employer Standard 32-303.

Z1: No cession/delegation/assignment without Employer's written consent; Employer may cede to subsidiaries/divisions upon restructuring. Z2: Joint ventures jointly and severally liable; must notify key person with binding authority within 2 weeks; no composition changes without Employer consent. Z4: Confidentiality - no disclosure of contract information; images of Affected Property require prior written consent; rights vest in Employer; subcontractors bound. Z5: Waiver/estoppel requires written agreement. Z6: Health, safety, environment obligations. Z7: Tax invoice and VAT requirements. Z8: Compensation event notification within 8 weeks. Z9: Employer's limitation of liability. Z10: Termination includes business rescue. Z11: Ethics/prohibited actions. Z12: Insurance requirements (Tables A and B). Z13: Nuclear liability indemnity for Koeberg. Z14: Asbestos management per regulations and Employer Standard 32-303.

Quality management returnables for the Intelligent Substation and Security System tender in the Cape Coastal Cluster, Eastern Cape. Bidders must provide documented evidence of a Quality Management System complying with ISO 9001:2015 (Option 2, non-certified), evidence of QMS in operation, a draft Contract Quality Plan per ISO 10005, a draft/example Inspection and Test Plan or Quality Control Plan for similar work, and a completed and signed Form A.

Eskom Representative: Bulelani Flekisi. Document issued 17/07/2026.

Returnable documents required for quality evaluation:

• Completed and signed Form A (E.1).
• QMS Manual or document defining the QMS and its scope (A.1).
• Quality Policy approved by top management (A.2).
• Quality Objectives approved by top management (A.3).
• Documented information for control of documented information per ISO 9001:2015 Clause 7.5 (A.4).
• Documented information for control of nonconforming outputs per ISO 9001:2015 Clause 8.7 (A.5).
• Documented information for nonconformity and corrective action per ISO 9001:2015 Clause 10.2 (A.6).
• Documented information for internal audit per ISO 9001:2015 Clause 9.2 (A.7).
• Documented information for defined roles, responsibilities and authorities, including organisation chart and responsibility matrix covering the quality management function (B.1).
• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers per ISO 9001:2015 Clause 8.4 (B.2).
• Draft Contract Quality Plan specific to the tender scope of work, referencing ISO 10005 (Section C).
• Draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work, referencing ISO 10005 (Section D).

Mandatory quality returnables:

• Form A (completed and signed).
• QMS Manual or equivalent document defining QMS scope.
• Quality Policy and Quality Objectives (top management approved).
• Documented procedures for: control of documented information (Clause 7.5), control of nonconforming outputs (Clause 8.7), nonconformity and corrective action (Clause 10.2), internal audit (Clause 9.2).
• Organisation chart and responsibility matrix including quality management function.
• Documented procedure for control of externally provided processes, products and services (Clause 8.4) with evaluation, selection, monitoring and re-evaluation criteria.
• Draft Contract Quality Plan specific to tender scope (ISO 10005).
• Draft/example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work (ISO 10005).

Quality management evaluation uses a scored deliverables approach (Category 3, indicator = 1). Total score across five sections:

• Section A (QMS Requirements ISO 9001, Option 2): 7 points. Requires objective evidence of a documented QMS complying with ISO 9001 (not necessarily certified).
• Section B (Evidence of QMS in Operation): 2 points. Covers roles/responsibilities (B.1) and control of externally provided processes (B.2).
• Section C (Contract Quality Plan Requirements): 1 point. Draft Contract/Project Quality Plan specific to scope, per ISO 10005.
• Section D (Quality Control Plan Requirements): 1 point. Draft/example ITP or QCP for similar/previous work, per ISO 10005.
• Section E (User-defined Additional Requirements): 1 point. Form A completed and signed (E.1).

No price/functionality split, preference point system, or minimum qualifying thresholds are stated in this document.

Scope: Intelligent Substation and Security System in the Cape Coastal Cluster, Eastern Cape.

Quality requirements aligned to ISO 9001:2015 and ISO 10005:

• Documented QMS covering scope, policy, objectives, document/record control, nonconforming output control, nonconformity/corrective action, internal audit.
• Defined roles, responsibilities and authorities with organisation chart and responsibility matrix including quality management function.
• Control of externally provided processes, products and services with evaluation, selection, performance monitoring and re-evaluation criteria for external providers.
• Draft Contract Quality Plan specific to the tender scope of work.
• Draft/example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work.

Quality management compliance per ISO 9001:2015 (Option 2: documented QMS complying with the standard, certification not mandatory).

No CSD registration, tax clearance, B-BBEE level, CIDB grading, professional registrations, or local content percentages stated in this document.

Scored quality evaluation across five sections (Category 3, indicator = 1):

• Section A (ISO 9001 QMS Requirements, Option 2): 7 points for documented QMS evidence (manual, policy, objectives, document control, nonconforming output control, corrective action, internal audit).
• Section B (QMS in Operation): 2 points for roles/responsibilities matrix and control of externally provided processes.
• Section C (Contract Quality Plan): 1 point for draft plan specific to scope per ISO 10005.
• Section D (Quality Control Plan): 1 point for draft/example ITP or QCP for similar/previous work per ISO 10005.
• Section E (Additional Requirements): 1 point for completed and signed Form A.

Total: 12 points. No minimum qualifying score stated.

This document is the SHE Specification for Intelligent Substation & Security Systems (Unique Identifier: 559-155379501, Revision 1, compiled 07 May 2026). It applies to all contractors performing security work across the Cape Coastal Cluster in the Eastern Cape. The specification sets minimum Safety, Health and Environment (SHE) requirements that form an integral part of the contract. Principal contractors must flow these requirements down to their subcontractors. The document includes abbreviations, definitions, project scope details, client/agent and principal contractor accountabilities, Section 37(2) agreement requirements, COIDA compliance, organogram requirements, compliance and non-conformance management, legal compliance, SHE policy, appointments and competencies, training, hazard and risk management (HIRA), standard operating procedures, high-risk activities, occupational health/rehabilitation/hygiene, emergency preparedness and response, housekeeping, PPE, fire safety (including Eskom fire safety guidelines), work stoppage procedures, SHE audits, incident management, monthly statistical reporting, contractor SHE plan requirements, omissions clause, SHE file maintenance, principal contractor accountability for subcontractors, and hours of work.

Closing date and time are not stated in this document. The only dates mentioned are the SHE specification compilation date (07 May 2026) and the Security Manager signature date (15 July 2026). No mandatory briefing, site visit, or clarification deadlines are provided.

No SCM or technical contact names, emails, phone numbers, or submission addresses are given in this document. The only named individuals are the Security Manager (Elre Du Plessis) and the SHE Practitioner (Nathen Felkers) who signed the specification.

Submission method and address are not stated in the provided document. The document is a SHE specification and scope of work for Intelligent Substation & Security Systems; it does not contain tender submission instructions, returnable forms list, or disqualification criteria. Bidders must obtain the formal tender pack for submission details.

The document does not specify an evaluation methodology, price/preference split (80/20 or 90/10), minimum functionality scores, or evaluation stages. It states only that the SHE plan must be submitted at least one month before commencement of work and that Eskom will evaluate it within 5 days. No further scoring criteria are provided.

Scope: Supply, installation, commissioning, maintenance, servicing, fault-finding, repairs, replacement, testing and technical support of Intelligent Substation & Security Systems across various Eskom sites in the Cape Coastal Cluster, Eastern Cape.

Key technical requirements:

• Design: Comprehensive system design meeting functional specification; designs submitted to CCC Design Review Team (monthly meetings) at least 2 weeks prior; drawings in MicroStation DGN or DWG format; cybersecurity embedded; 30% spare zone capacity for future expansion.
• Power: Primary AC supply from building DB; no draw from substation AC/DC panels or auxiliary DC supply; UPS with new Lithium Iron Phosphate (LFP) cells providing minimum 2-hour standby for all critical components.
• Cabling: Use existing open, accessible cableways where feasible; clear physical separation and identification of new cables; protection via dedicated sleeves, flexible conduits, or armoured cables.
• Alarm system: Paradox EVO 192 panel; hard-wired PIR motion sensors indoors; hard-wired magnetic contacts on doors/windows; minimum 10 REM2 remote controls; minimum 2 wireless signal extenders; at least 1 keypad at primary entry; 4 outdoor blue status LEDs; high-decibel outdoor siren; UPS integration; tamper detection on all components; non-volatile event log (minimum 500 events); dedicated video alarm zone input; multiple communication paths (IP, GPRS/GSM, SMS); compliance with local standards and Eskom security specs.
• Decommissioning: Professional removal of all redundant/damaged existing equipment including outdoor camera foundations, poles, cameras, mounts, distribution and equipment boxes; decommissioning plan with BOM required before removal; materials inventoried and furnished to Eskom; site left clean, tidy and safe.
• Earthing: All new structures and equipment earthed per D-DT-5240 latest revision and 240-91190304; corrosion-resistant connections; national standards where Eskom standards silent.
• Lighting: Design must ensure optimal illumination for camera performance and AI analytics; tendered cost includes lighting upgrades; luminaires approved by Eskom; compliance with 240-139282493 and D-DT-5217; lighting design part of overall design but not installed under this scope.
• Network: Architecture per 240-81321219; CAT copper limited to end devices outdoors; link length ≤80% rated range; open standard redundancy protocol (RSTP/MRP) providing ≥2 Ethernet routes to control room for ≥90% of cameras; recovery ≤30 seconds with alarm/visual indication; dedicated firewall; all security traffic on VLAN 1002, IP range 172.30.252.0/22 (usable 172.30.252.3–172.30.255.254); NAT support; 2 Mbps minimum dedicated telecom circuits with cellular modem fallback.
• Fibre perimeter intrusion detection: Complete coverage of inner and outer fences.
• Perimeter surveillance: PTZ cameras at ~90-degree fence turns for full coverage; auto-linked to fibre detection system.
• Entry/exit surveillance: Bullet/suitable cameras for clear footage of persons/vehicles; facial recognition and LPR integration capability.
• Site overview/anomaly detection: High-point overview cameras at corners and poles for near-zero blind spots; AI algorithms for smoke/fire detection, abnormal equipment states, environmental deviations.
• AI plant monitoring: Per separate specification (reference error in document); site-category requirements specify applicable sites.
• Execution: All Eskom authorisations and work permits before work; wayleaves from Land Development; no removal/relocation of existing cables without approval; security cables outside trenches marked with warning tape.
• Site categories: Large substation (outer fence ~1400m, inner 66kV ~200m, inner 132kV ~900m; palisade and diamond mesh fencing; entry via Bottelary Road; server/control room in dedicated room; telecoms via Eskom NTCSA with ADM/router, 10 Mbps, optical/copper SFP, 1Gbps Ethernet). Small substation (fence ~327m, precast concrete fence 1.5m with razor wire; entry via passageway off Edge Road; 2x 66/11kV transformers for AI monitoring; control room panels 4 sets side-by-side 800x600x2400mm; lighting inadequate, contractor to replace defective units and include automated controls; telecoms L2/L3, 100Base-Tx; remote video assistance platform covering entire yard; existing earth mat 10mm black copper rod, 50x3mm flat copper tails; underground HV/MV cables present).

Methodology requirements:

• Comprehensive system design meeting functional specification; designs submitted to CCC Design Review Team (monthly) at least 2 weeks prior after core team review.
• Design drawings in MicroStation DGN or DWG format; full documentation package (schematics, wiring diagrams, equipment placement, engineering specs, interface control documents, datasheets, O&M manuals, test plans/reports).
• Cybersecurity embedded from design outset; resilience to unauthorised disabling/tampering.
• On-site verification of all conditions before design/installation; existing drawings for information only.
• Use existing open/accessible cableways where feasible; clear separation/identification of new cables; protection against future damage.
• Power: AC from building DB; UPS with new LFP cells, 2-hour minimum standby; no use of substation AC/DC panels or auxiliary DC supply.
• Alarm system: Paradox EVO 192; hard-wired sensors; minimum 10 REM2 remotes; 2 wireless extenders; keypad; 4 blue status LEDs; outdoor siren; UPS integration; tamper detection; 500-event log; video alarm zone; 30% spare zones; multi-path comms (IP, GPRS/GSM, SMS).
• Decommissioning: plan with BOM before removal; professional removal of legacy system; inventory and handover to Eskom; safe, compliant removal; minimal disruption; site restoration.
• Earthing per D-DT-5240 and 240-91190304; corrosion-resistant.
• Lighting design for camera/AI performance; cost includes upgrades; Eskom-approved luminaires.
• Network per 240-81321219; redundancy (RSTP/MRP) for ≥90% cameras; ≤30s recovery; firewall; VLAN 1002; NAT support; 2 Mbps telecoms with cellular fallback.
• Fibre perimeter detection on inner/outer fences.
• PTZ cameras at ~90-degree turns, auto-linked to fibre detection.
• Entry/exit cameras with facial recognition/LPR capability.
• High-point overview cameras for near-zero blind spots; AI for anomalies (smoke/fire, equipment states, environmental deviations).
• AI plant monitoring per separate specification.
• Execution: authorisations/permits before work; wayleaves; no cable relocation without approval; warning tape on exposed cables.
• Training: personnel proficient in operation, maintenance, administration; includes response times and escalation procedures.
• Licensing model accommodating expansion/upgrades/scalability; full terms in proposal.

Quality management requirements:

• Alarm system: Paradox EVO 192 panel; hard-wired PIR sensors for optimal coverage and minimal false alarms; hard-wired magnetic contacts; no battery-powered sensors; tamper detection on all components; non-volatile event log (minimum 500 events with timestamps); 30% spare zone capacity; compliance with local standards and Eskom security specifications; comprehensive documentation (user manuals, programming guides, as-built wiring diagrams); user/administrator training on commissioning.
• Network: Architecture per Eskom standard 240-81321219; redundancy protocol (RSTP/MRP) providing ≥2 Ethernet routes for ≥90% cameras; failure recovery ≤30 seconds with alarm/visual indication; dedicated firewall; all security traffic on VLAN 1002.
• Design drawings in MicroStation DGN or DWG format; comprehensive design documentation package.
• Designs reviewed by core Eskom project teams before CCC Design Review Team presentation.
• As-built documentation: all Eskom-supplied drawings updated; new drawings created where none exist.
• Earthing per D-DT-5240 latest revision and 240-91190304; corrosion-resistant connections.
• Lighting per Eskom standard 240-139282493 and D-DT-5217; Eskom-approved luminaires.
• Decommissioning: professional removal, inventory, handover to Eskom; site left clean, tidy, safe.
• All installations comply with applicable local standards, regulations, and Eskom internal specifications.

No pricing schedule, bill of quantities, or payment terms are provided in this document. The tendered cost must include all necessary provisions for identified lighting upgrades. Full details of software and hardware licensing terms (validity periods, renewal conditions, associated costs) must be included in the proposal.

No pricing format, bond, guarantee, insurance, payment terms, or financial capacity thresholds are stated in this document. The tendered cost must include provisions for any required lighting upgrades. Licensing terms for software and hardware (validity periods, renewal conditions, associated costs) must be included in the proposal.

Mandatory compliance requirements stated in the document:

• Valid COIDA Letter of Good Standing (Compensation for Occupational Injuries and Diseases Act).
• Competent personnel with valid medical certificates of fitness (issued by occupational health practitioner registered with HPCSA, valid for one year).
• SHE plan meeting this specification and all applicable legislation (including COVID-19), submitted at least 1 month before work commencement.
• Section 37(2) agreement (OHS Act) between Eskom and principal contractor.
• Compliance with Eskom Operating Regulations for High Voltage Systems (ORHVS) for work in live substations.
• Professional registrations where applicable: ECSA for engineering designs, PSIRA for security installations.
• CSD registration and valid SARS tax clearance/tax pin (implied standard Eskom requirement, not explicitly stated in this document).
• B-BBEE compliance per PPPFA (implied, not explicitly stated in this document).
• Environmental authorisations from Eskom Land Development Environmental section where required.
• Certificate of Compliance (CoC) for electrical installation revised upon completion.
• All work under proper Eskom authorisations and work permits.
• Wayleaves obtained from Land Development before work begins.
• Underground infrastructure drawings requested from Land Development to avoid live services.

Health and safety requirements (SHE Specification):

• Principal contractor must develop a SHE plan meeting this specification and all applicable legislation (including COVID-19), submitted at least 1 month before work commencement.
• Valid COIDA Letter of Good Standing required.
• Competent personnel with valid medical certificates of fitness (1 year, issued by HPCSA-registered occupational health practitioner).
• Section 37(2) agreement between Eskom and principal contractor.
• Compliance with Eskom Operating Regulations for High Voltage Systems (ORHVS) for work in live substations.
• All work under proper Eskom authorisations and work permits.
• Wayleaves obtained from Land Development before work begins.
• Underground infrastructure drawings requested from Land Development to avoid live HV/MV cables.
• No removal/relocation of existing cables without explicit Eskom approval.
• Security cables outside trenches marked with appropriate warning tape.
• Appointments and competencies as per OHS Act and Construction Regulations.
• Training requirements including hazard identification, risk assessment, safe work procedures.
• Hazard and risk management (HIRA) for all activities.
• Standard Operating Procedures for high-risk activities.
• Occupational health, rehabilitation and hygiene provisions.
• Emergency preparedness and response plans.
• Housekeeping standards.
• PPE requirements as per risk assessment.
• Fire safety per Eskom fire safety guidelines.
• Work stoppage authority for unsafe conditions.
• SHE audits by Eskom at any time.
• Incident management and reporting for principal contractor and subcontractors.
• Monthly statistical reports to Employer.
• Contractor SHE plan must address all specification requirements.
• Principal contractor accountable for subcontractor compliance.
• Contingency plans required for: strike/labour unrest; manpower shortages (absenteeism, sick leave, annual leave); equipment failure (vehicle breakdown, communication systems).
• Employer reserves right to evaluate principal contractor and subcontractors at any time.
• Contractor must update Employer on employee changes (revised organogram, contacts, training proof, registration).
• Monthly reporting of total employees and man-hours in Employer-specified format.
• Non-compliance with legislative requirements, non-performance/negligence of response officers, and non-compliance with Employer's service information/NEC contract are grounds for action.
• Project organogram includes Officer Security Services role.
• Lifesaving Rules (240-62196227) apply: non-adherence has potential for serious harm.

Environmental requirements:

• Duty of care to the environment: prevent, minimise, and rectify pollution or degradation (substances, radioactive/waves, noise, odours, dust, heat, waste storage/treatment, construction, services).
• Environmental authorisations and approvals from Eskom Land Development Environmental section where required.
• Decommissioning activities conducted in accordance with environmental regulations and Eskom safety procedures.
• Decommissioned materials handled per decommissioning requirements.
• Earthing components designed/installed to resist corrosion in prevailing environmental conditions.
• Lighting designed to avoid glare or blind spots.
• Compliance with NEMA (National Environmental Management Act).
• Pollution definition includes adverse effects on human health, ecosystems, materials.

Contractual terms derived from the scope of work and SHE specification:

• Designs must be formally presented to the CCC Design Review Team (monthly meetings) for approval; submissions required at least 2 weeks prior.
• All design drawings in MicroStation DGN or DWG compatible format; comprehensive design documentation including schematics, wiring diagrams, equipment placement, engineering specifications, interface control documents, datasheets, O&M manuals, test plans/reports.
• Cybersecurity principles embedded from design outset; system resilient to unauthorised disabling and tampering.
• Existing Eskom as-built drawings for information only; contractor responsible for on-site verification; all Eskom-supplied drawings updated to reflect project changes; new drawings created where none exist.
• Contractor solely responsible for site condition assessment and comprehensive solution even if exceeding stated minimums.
• Environmental authorisations from Eskom Land Development Environmental section where required.
• Power supply: AC from building DB; no use of substation AC/DC panels or auxiliary DC supply; UPS with new LFP cells, minimum 2-hour standby.
• Existing cableways used only if open and accessible; clear separation and identification of new cables; protection against future damage.
• Alarm system: Paradox EVO 192; hard-wired sensors only; minimum 10 REM2 remotes; 2 wireless extenders; 1 keypad; 4 blue status LEDs; outdoor siren; UPS integration; tamper detection; 500-event log; video alarm zone input; 30% spare zones; multiple comms paths (IP, GPRS/GSM, SMS); compliance with standards; documentation and training on commissioning.
• Decommissioning: Contractor responsible for complete removal of legacy system (foundations, poles, cameras, mounts, boxes); decommissioning plan with BOM before removal; materials inventoried and handed to Eskom; safe, environmentally compliant removal; minimal disruption; site restored clean and safe.
• Earthing per D-DT-5240 latest revision and 240-91190304; corrosion-resistant; national standards where Eskom standards silent.
• Lighting design for camera/AI performance; cost includes upgrades; Eskom-approved luminaires; compliance with 240-139282493 and D-DT-5217; design not installed under this scope.
• Network per 240-81321219; copper limited to end devices outdoors; link length ≤80% rated range; redundancy (RSTP/MRP) for ≥90% cameras with ≥2 routes; recovery ≤30 seconds with alarms; dedicated firewall; VLAN 1002, IP 172.30.252.0/22; NAT support; 2 Mbps dedicated telecoms with cellular fallback.
• Fibre perimeter detection on inner and outer fences.
• PTZ cameras at ~90-degree fence turns, auto-linked to fibre detection.
• Entry/exit cameras with facial recognition/LPR capability.
• High-point overview cameras for near-zero blind spots; AI for smoke/fire, equipment anomalies, environmental deviations.
• AI plant monitoring per separate specification.
• Execution: All Eskom authorisations and permits before work; wayleaves from Land Development; no cable removal/relocation without approval; warning tape on security cables outside trenches.
• Software/hardware licensing: model accommodating future expansion, upgrades, scalability without undue restrictions or excessive costs; full licensing terms (validity, renewal, costs) in proposal.
• Training: relevant personnel proficient in operation, maintenance, administration; includes response times and escalation procedures.
• Principal contractor ensures subcontractor compliance; Employer may evaluate at any time; contractor updates Employer on employee changes (organogram, contacts, training, registration); monthly reporting of employee numbers and man-hours.
• Non-compliance triggers: legislative non-compliance; non-performance/negligence of response officers; non-compliance with Employer's service information and NEC contract.

The only evaluation-related requirement in this document is that the contractor's SHE plan must be submitted at least one month prior to commencement of work, and Eskom will evaluate it within 5 days. No further evaluation criteria, scoring, or stages are defined in this specification.