Printing, supply and installation of custom wallpaper for the SACAA contact centre and client service walk-in centre

Closing date: 08 October 2026 at 11:00.

Compulsory site inspection: 01 October 2026 at 11:00 at SACAA Centurion Head Office. Attendance is mandatory; proof of attendance must be submitted with the bid.

Compulsory site inspection: 01 October 2026 at 11:00 at SACAA Centurion Head Office. Bidders must take accurate measurements of all designated wall areas, assess wall condition and surface preparation requirements, and ensure quotations include everything as requested. Proof of attendance must be submitted with the bid.

Bidding procedure and technical enquiries:

• Contact: Bishop Selelepoo
• Email: [email protected]
• Telephone: 011 545 1262

Access code for office park:

• Contact: Betty Monyeki
• Telephone: 082 885 4270
• Contact: Cynthia Motaung
• Telephone: 083 461 6534

Submission address:

South African Civil Aviation Authority

Ikhaya Lokundiza, Byls Bridge Office Park

Doringkloof, Centurion

0157

Submission method: hand delivery to SACAA Head Office, Ikhaya Lokundiza, Byls Bridge Office Park, Doringkloof, Centurion, 0157, into the box marked BOX1.

Closing time: 08 October 2026 at 11:00.

Three-envelope system:

• Envelope 1: all mandatory documents (Phase 1 compliance).
• Envelope 2: technical proposal (1 original and 1 copy).
• Envelope 3: pricing schedule, separate from technical proposal (1 original and 1 copy), with a detailed price breakdown.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares any relationship with state employees or the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Proof of CSD registration (supplier number).
• Proof of attendance at the compulsory site inspection.

Access code required to enter the office park; arrange in advance with Betty Monyeki or Cynthia Motaung.

Late bids will not be accepted.

Submission must include detailed quote, SBD 1, SBD 4, SBD 6.1 and valid B-BBEE, delivered to SACAA Head Office by 08 October 2026 at 11:00. Three-envelope system: Envelope 1 – all mandatory documents (Phase 1); Envelope 2 – technical proposal (1 original and copy); Envelope 3 – pricing schedule on separate envelope (1 original and 1 copy) with detailed price breakdown.

Three-phase evaluation:

Phase 1 – SCM administrative mandatory compliance: completeness and correctness of documentation; CSD registration, SBD 1, SBD 4, SBD 6.1. SACAA may reject or request additional documents.

Phase 2 – Technical evaluation (minimum qualifying score: 70/100):

• Proposal and Project Implementation Plan (30–40 points): detailed proposal covering printing timelines, proposed material, durability, installation timelines, and at least three design concepts based on SACAA branding and artwork. Four or more design concepts = 40 points; three = 30 points.
• Company Experience (15–20 points): company profile with website link showing experience in printing, supplying and installing wallpaper in office environments. Six or more years = 20 points; three to five years = 15 points.
• Resources (15–20 points): CV of project lead who is a qualified Interior Decorator or Interior Designer with SAQA Accredited Higher Certificate. Five or more years' experience = 20 points; two to four years = 15 points.
• References (10–20 points): reference letters from clients for work done in the last three years, including client business name, description of service, contact information, duration and nature of project. Four or more letters = 20 points; three letters = 10 points.

Bidders scoring below 70 on functionality are not considered further.

Phase 3 – Price and Specific Goals: 80/20 preference point system. Price = 80 points; Specific Goals (B-BBEE status level) = 20 points. Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Scope: custom printing, supply and installation of wallpaper at the SACAA Contact Centre and Client Service Walk-In Centre.

Artwork: provided by SACAA; bidders must specify required file format(s), resolution and dimensions for print-ready design.

Material requirements:

• Heavy-duty, fabric-backed vinyl wall covering, suitable for commercial settings and custom printing.
• Vinyl weight: 400 g/m² or more.
• Tensile strength: MD 80N/cm (nominal); TD 60N/cm (nominal).
• Tear strength: 8500 mN (nominal).
• Large roll sizes.
• Fire rating approved to manufacturer's standards; certification to be submitted.
• Fabric-backed vinyl adhesive system.
• Bacterial resistance required.
• Stain/chemical resistance required.
• Warranty against manufacturing defects.
• Fully washable, withstand repeated scrubbing including chlorine-releasing agent solutions.

Area sizes (to be verified at site inspection):

• Client Service Walk-In Centre: 15 m wide × 3.1 m high.
• Contact Centre: 8 m wide × 3.1 m high.

Design requirements:

• Align with SACAA corporate identity (branding guidelines provided).
• Modern, professional, welcoming atmosphere.
• Suitable for both operational and public-facing environments.

Installation:

• Professional installation including surface preparation.
• Minimal disruption; installation outside SACAA business hours.
• Remove and dispose of waste material.

Bidders must submit:

• Detailed proposal with design concepts (based on branding and artwork).
• Project installation plan including after-hours schedule and health and safety measures.
• Company profile with website link.
• Minimum three references from similar projects with contactable details.
• Proof of attendance at compulsory site inspection.
• CV and qualifications of project lead.

Company experience: minimum three years in printing, supplying and installing wallpaper in office environments; six or more years earns higher points. Project lead must be a qualified Interior Decorator or Interior Designer with a SAQA Accredited Higher Certificate; five or more years' experience earns higher points. References: minimum three reference letters from clients for work done in the last three years, including client business name, description of service, contact information, duration and nature of project.

Wallpaper must meet material specifications: heavy-duty fabric-backed vinyl, 400 g/m² or more, tensile strength MD 80N/cm and TD 60N/cm, tear strength 8500 mN, fire rating approved to manufacturer's standards with certification, bacterial resistance, stain/chemical resistance, and fully washable including chlorine-releasing agents. Bidders must verify wall measurements at the compulsory site inspection and flag discrepancies in writing before closing date.

Pricing schedule must be submitted in a separate envelope (Envelope 3) with a detailed price breakdown. Price evaluation uses the 80/20 preference point system with formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = rand value of bid under consideration, Pmin = rand value of lowest acceptable bid.

Pricing schedule must be submitted in a separate envelope (Envelope 3) with a detailed price breakdown.

Price evaluation uses the 80/20 preference point system; price = 80 points.

No bid security, bonds, guarantees, retention, or payment terms are stated.

Mandatory compliance:

• Registration on the Central Supplier Database (CSD) prior to submission; supply supplier number.
• Valid SARS Tax Compliance Status (TCS) PIN or CSD number; each party in a consortium/JV/subcontract must submit separately.
• B-BBEE: valid certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• SBD 1, SBD 4, SBD 6.1 completed and signed.
• No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Proof of authority (e.g., company resolution) for the signatory.

Specific goals points for B-BBEE status level of contributor: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 5, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders must submit a valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.

The project installation plan must include health and safety measures. Installation must be done outside SACAA business hours to minimise disruption. Waste material must be removed and disposed of upon completion.

No specific environmental requirements are stated beyond removal and disposal of waste material upon completion.

The successful bidder will be required to sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC), and any applicable special conditions. Fraudulent claims for specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

Wallpaper must be high-quality, durable, commercial-grade, washable, stain-resistant, fade-resistant, fire-retardant (where applicable), suitable for high-traffic environments, and easy to maintain. Material must be heavy-duty fabric-backed vinyl with specified weight, tensile strength, tear strength, fire rating, adhesive system, bacterial resistance, stain/chemical resistance, warranty, and washability. Bidders must verify measurements at the compulsory site inspection and flag discrepancies in writing before closing date. Designs must align with SACAA corporate identity. Installation must be professional, outside business hours, and include waste removal. Bidders must submit a detailed proposal, project installation plan, company profile with website link, minimum three references, proof of site inspection attendance, and CV of project lead.

Evaluation follows SCM policies and the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations 2022. Three phases: Phase 1 – SCM administrative mandatory compliance (CSD registration, SBD 1, SBD 4, SBD 6.1). Phase 2 – Technical evaluation: Proposal and Project Implementation Plan (30–40 points), Company Experience (15–20 points), Resources (CV of project lead, 15–20 points), References (10–20 points). Total technical points 70–100; bidders scoring 70 or more proceed to presentation evaluations. Phase 3 – Price and Specific Goals: 80/20 preference point system, 80 points for price, 20 for specific goals (B-BBEE status levels).