Four-year framework contract for civil maintenance and related works — northern operations (CIDB 7ce or higher)

Compulsory briefing session

• Date: 23 November 2026 at 09:00.
• Venue: Roodeplaat Training Centre, 56 Moloto Rd (R573), Roodeplaat, Pretoria.
• GPS: 25° 37' 11.87" S, 28° 21' 53.92" E.
• Attendance is compulsory. Non-attendance renders the bid non-responsive.
• Attendees must sign the attendance register and record their contact details.
• For joint ventures, at least one JV partner must attend and sign the register.
• Addenda will be issued only to bidders who attended the briefing session.

Closing

• Closing date and time: 14 January 2027 at 11:00.
• Tenders are opened immediately after the closing time.

Other deadlines

• Clarification requests: accepted up to seven (7) working days before the closing time.
• Addenda: issued until four (4) working days before the closing time.
• Bid validity period: 120 days.
• Additional material requested by the Employer must be provided within 7 working days of the request.

Bid enquiries

• Contact: Bid Enquiries Office
• Telephone: 012 336 7780 / 012 336 8151 / 012 336 6562
• Email: [email protected]

Technical enquiries

• Contact: Mr Walter Berg-Rodriguez
• Email: [email protected]

Employer's Agent

• Role: Director: Strategic Infrastructure Asset Management, Department of Water and Sanitation
• Address: 185 Francis Baard Street, Pretoria
• Telephone: 012 336 7500
• Email: [email protected]

Submission address

• The bid box at the entrance
• Zwamadaka Building
• 157 Francis Baard Street
• Pretoria, 0001

Postal address

• Director-General: Water and Sanitation
• Private Bag X313
• Pretoria, 0001

Submission method

• Physical delivery only. Hand-deliver to the bid box; postal delivery to the Private Bag address is also permitted.
• Tender box: at the entrance of Zwamadaka Building, 157 Francis Baard Street, Pretoria, 0001.
• Postal address: Director-General, Water and Sanitation, Private Bag X313, Pretoria, 0001.
• Closing time: 11:00 on 14 January 2027.
• Tenders are opened immediately after the closing time.
• Telegraphic, telephonic, telex, facsimile and e-mailed bids will not be accepted. Late bids will not be considered.

Copies and packaging

• Submit the original plus one (1) paper copy.
• Also submit a complete PDF soft copy on a USB flash drive, included with the original package.
• Submit the tender as one bound document; do not take it apart or alter it.
• Complete all forms in black ink. Erasures and masking fluid are prohibited.
• Initial every page of the entire tender document. Failure to do so renders the bid non-responsive.
• Mark the tender reference number DWS08 1026 WTE and the tender title on each package.
• Only the issued tender documentation may be used; no alternative offers will be accepted.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims preference points under the PPPFA.
• Annexure A: Certificate of Attendance at the compulsory clarification meeting, signed by the bidder and a DWS official.
• Annexure B: Record of Addenda received.
• Annexure C: Proposed Amendments and Qualifications.
• Annexure D: Compulsory Declaration (separate declaration per JV partner).
• Annexure E: Preferencing Schedule.
• Annexure F: B-BBEE Status Verification Certificate or sworn affidavit.
• Annexure G: CIPC / CIPRO registration certificate.
• Annexure H: Annual Financial Statements Declaration.
• Annexure I: Authority of Signatory (e.g. company resolution).
• Annexure J: CIDB contractor registration.
• Annexure K: Tax Compliance Status pin page.
• Annexure L: CSD registration report.
• Annexure M: Letter of Good Standing with the Compensation Commissioner.
• Annexure N: Quality Achievement Schedules.
• Annexure O: Schedule of Proposed Sub-contractors.
• Annexure P: Schedule of Plant and Equipment Available.
• Annexure Q: Form of Offer and Acceptance.
• Annexure R: Contract Data.
• Annexure S: Pro Forma Performance Guarantee.
• Annexure T: Occupational Health and Safety Act agreement.
• Annexure U: Contactable client reference.
• Annexure V: Schedule of Proposed Personnel.

Disqualification risks

• Any returnable document or schedule omitted.
• Any page not initialled.
• Bid not signed by a person with proven authority to bind the bidder.
• Bid received after the closing time.
• Failure to attend the compulsory briefing session.

Evaluation stages

• Phase 1: Mandatory Requirements.
• Phase 2: Quality / Functionality.
• Phase 3: Administrative Compliance.
• Phase 4: Evaluation Method 3 (Price and Preference).
• For appointment to the framework panel, bids are evaluated only up to Phase 3. No financial offer is required at this stage.
• Financial offers are evaluated later, at the Request for Quotation stage when work packages are issued, under Method 3 of SANS 10845 and the PPPFA.

Phase 2 scoring (maximum 100 points)

• Key personnel / supervisory and management staff: 40 points.
• Quality management procedures: 20 points.
• Previous work experience: 20 points.
• Availability and adequacy of plant and equipment: 20 points.
• Minimum qualifying score: 70/100. A score below 70 renders the bid non-responsive.
• Quality is scored by at least three evaluators, including at least one experienced technical professional.
• Scoring formula: NQ = 100 x S0 / Ms, where Ms = 100.
• Bidders scoring 70 or more form part of the framework contractors.

Phase 3 outcome

• Bidders who satisfy all phases and comply with the specified requirements are eligible for appointment to the framework panel.

Scope

• Four-year framework contract for civil maintenance and other related works for Northern Operations.
• Issued under the CIDB Standard for Uniformity in Engineering and Construction Works Contracts.
• Work is executed through individual work packages issued to appointed framework contractors.
• The Employer selects the applicable CIDB-endorsed standard form of contract per work package: GCC, FIDIC, NEC or JBCC, depending on the nature, complexity, procurement strategy and risk allocation of the package.

Work areas covered

• Pipelines, pump stations, dams, canals, culverts and bridges.
• Gravel and paved roads.
• General buildings and drainages.
• Earthworks, including slope protection and excavations.
• Tree and grass cutting.
• Fencing.
• Water treatment works.
• Shooting range facilities.
• Water abstraction structures.

Other requirements

• Bidders must demonstrate experience in associated civil maintenance.
• The Employer may arrange access to the bidder's facilities for inspections, tests and analysis.
• The Employer may issue one paper copy of the signed contract to the successful tenderer.

Pricing

• No financial offer is required at framework panel stage. Pricing is submitted only at the RFQ stage when work packages are issued.
• Pricing at that stage is evaluated under Method 3 (price and preference) in line with the PPPFA.

Financial capacity

• Minimum best annual turnover: R20 million, based on the two financial years immediately preceding the closing date.
• Joint ventures: cumulative best annual turnover of at least R20 million across members.
• Financial statements complying with applicable legislation must be submitted for the two financial years immediately preceding the closing date. Each JV member must submit its own.

Guarantees and insurance

• A pro forma performance guarantee is included as Annexure S.
• A letter of intent from an approved insurer for Professional Indemnity Insurance is not required at tender stage; it is required in accordance with the Contract Data.

Bid validity

• Tender offer validity period: 120 days.

Eligibility

• Registered on the National Treasury Central Supplier Database (CSD).
• Tax compliant, or written proof from SARS of arrangements to meet outstanding tax obligations.
• No legal restriction preventing contracting with the Employer.
• Not listed on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers.
• Legal capacity to contract; not insolvent, in receivership, bankrupt, in winding-up, under court administration, or subject to related legal proceedings.
• Must demonstrate the professional and technical qualifications, financial resources, equipment, managerial capability, personnel, experience and reputation to perform the contract.
• In good standing with duties, taxes, levies and contributions applicable to the work.
• Registered and in good standing with the Compensation Fund or a licensed compensation insurer.
• No written notice of failed performance on a previous contract.
• Only one bid per entity, whether in its own capacity or as a JV member. An entity may participate in more than one bid only as a subcontractor. Breach disqualifies all bids in which it participated.

CIDB

• Required grading: CIDB 7CE or higher, with proof of active registration.
• Joint ventures: every member must be registered with the CIDB; the lead partner must hold 7CE or higher, or not lower than one level below the required grading with the required recognition status; the combined grading must meet 7CE or higher. Proof of the JV CIDB calculation must be submitted.
• A signed JV / association agreement indicating the lead partner must be submitted.

Mandatory personnel registrations

• Professional Civil Engineer / Technologist / Technician: ECSA registration as Pr Eng / Pr Tech / Pr Techni.
• Foreman: relevant certification, including a trade test certificate.
• Professional Construction Project Manager: SACPCMP registration.
• Professional Construction Health and Safety Officer: SACPCMP registration.
• Professional Construction Manager: SACPCMP registration.

Experience

• At least one largest contract completed in the five years immediately preceding the application, in Grade 7CE or higher construction works as main contractor, with a contract value of at least R9 million including VAT.
• For JV or consortium bids, the lead partner must provide at least one contactable reference for such work.
• A schedule of demonstrable experience in associated works, supported by a signed completion certificate indicating the work conducted, plus a written reference letter from the company.
• Annexure U (contactable client reference) must be completed in full.

Returnable compliance documents

• SBD 1, SBD 4 and SBD 6.1, completed and signed.
• Annexure D (Compulsory Declaration), Annexure E (Preferencing Schedule) and Annexure F (B-BBEE).
• Annexure B, C, H, N, O, P, Q, R and S.
• CSD report (Annexure L), tax compliance status pin (Annexure K), CIPC certificate (Annexure G), and letter of good standing with the Compensation Commissioner (Annexure M).
• Authority of signatory (Annexure I): a board resolution certified by the chairman for companies, or equivalent proof of authority.
• B-BBEE status level verification certificate or sworn affidavit must be submitted to claim preference points.
• Every page of the tender document must be initialled.

Contract

• The successful tenderer must complete and sign the written contract form (SBD 7).