{"name":"Vhukhudo Letshokota","email":"[email protected]","phone":null,"department":"Supply Chain Management","address":"RDING THE BIDDING PROCEDURE MAY BE DIRECTED TO"}

Returnable Documents: 3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached.

9.1 Proposals will be evaluated in accordance with the 80/20 preference point system, based on:

9.1.1 Functionality / Technical evaluation.

9.1.2 Price and Specific Goals.

9.2 The GPL needs to be satisfied, in all respects, that the service provider selected has the

necessary resources, qualifications, experience, and technical ability to successfully execute

the project. All proposals received will be evaluated in a fair, transparent, competitive, and

cost-effective manner, in accordance with the prescribed evaluation criteria and approved

evaluation process. The 80/20 Preference Point System will be applied to evaluate the

received proposals. The evaluation process shall be conducted in the following sequential

phases:

9.2.1 Phase 1: Administrative Compliance (Pre-qualification)

Proposals will be evaluated to determine compliance with all mandatory administrative and

statutory requirements, including but not limited to:

9.1.1.1 Signed and completed bid documents.

9.1.1.2 Company registration documents.

9.1.1.3 Any other mandatory documentation specified in the bid (e.g., affiliation certificates,

qualifications, etc.).

9.3 Failure to comply with mandatory requirements may result in disqualification and the proposal

will not proceed to the next phase.

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9.3.1 Phase 2: Functionality / Technical Evaluation

Proposals that pass the administrative compliance phase will be evaluated on functionality

against predetermined technical criteria and weightings. This may include:

9.3.1.1 Relevant experience and record of accomplishment.

9.3.1.2 Technical approach and methodology.

9.3.1.3 Qualifications and experience of key personnel.

9.3.1.4 Capacity and resources to deliver the project.

9.3.2 Only bidders who achieve the minimum qualifying threshold for functionality will proceed to

the next phase.

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Functionality evaluation criteria

A key score of 3-5 will be applied where:

3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

1 Service Provider Experience in similar Building

Construction, Renovation or Refurbishment Projects 3 40

Bidders must submit a list of similar building construction, 3 similar completed projects

alteration, maintenance, renovation or refurbishment

projects completed within the last ten (10) years.

4–6 similar completed projects 4

The project list shall include the project description, client

name, contract value, contract period and completion date.

7 or more similar completed projects 5

Signed reference letters and/or completion certificates shall

be submitted as proof of successful completion.

Only evidence submitted with the tender will be evaluated

2. Project Methodology and Detailed Project Basic methodology with a simple implementation 30

Implementation Plan plan inclusive of the following: 3

Bidders shall submit a comprehensive project methodology 1) understanding of the scope of work,

together with a detailed Project Implementation 2) implementation strategy,

Programme (Gantt Chart). 3) project programme,

4. activities,

The submission shall include, as a minimum: 5) resource allocation,

1. understanding of the scope of work, 6) Health and Safety management,
2. implementation strategy, 7) risk identification and mitigation
3. work sequencing, measures,

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Functionality evaluation criteria

A key score of 3-5 will be applied where:

3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

4. project programme, 8) communication and reporting
5. activities, arrangements,
6. milestones, 9) practical completion,
7. resource allocation,
8. quality assurance and quality control procedures, Detailed methodology with simple 4
9. Health and Safety management, implementation plan inclusive of the following:
10. protection of existing finishes and occupied 1) understanding of the scope of work,

workspaces, 2) implementation strategy,

11. environmental and waste management, 3) project programme,
12. risk identification and mitigation measures, 4) activities,
13. communication and reporting arrangements, 5) resource allocation,
14. practical completion, 6) quality assurance and quality control
15. snagging and handover procedures. procedures,
16. Health and Safety management,
17. risk identification and mitigation

measures,

9. communication and reporting

arrangements,

10. practical completion,

Comprehensive methodology with a detailed 5

implementation plan inclusive of the following:

1. understanding of the scope of work,
2. implementation strategy,
3. work sequencing,
4. project programme,

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Functionality evaluation criteria

A key score of 3-5 will be applied where:

3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

5. activities,
6. milestones,
7. resource allocation,
8. quality assurance and quality control

procedures,

9. Health and Safety management,
10. protection of existing finishes and

occupied workspaces,

11. environmental and waste management,
12. risk identification and mitigation

measures,

13. communication and reporting

arrangements,

14. practical completion,
15. snagging and handover procedures.

3 Project Management Team - Project Manager / Site Detailed CV illustrating 3–4 years' relevant 10

Agent experience with prerequisite qualification, and 3

SACPCMP registration.

The bidder shall nominate a Project Manager/Site Agent

responsible for managing the project. Detailed CV illustrating 5–7 years' relevant 4

experience with prerequisite qualification, and

The bidder shall submit a: SACPCMP registration.

1. detailed CV, Detailed CV illustrating 8 or more years of 5
2. certified copies of relevant qualifications and relevant experience with prerequisite

qualification, and SACPCMP registration.

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Functionality evaluation criteria

A key score of 3-5 will be applied where:

3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

3. proof of registration with the South African Council

for the Project and Construction Management

Professions (SACPCMP) in an appropriate

registration category (e.g. Pr.CPM or Pr.CM).

The Project Manager shall have relevant experience in

similar building construction, renovation or refurbishment

projects.

4 Project Management Team - Health and Safety Officer Detailed CV illustrating 3–4 years' relevant 10

experience with prerequisite Health and Safety 3

The bidder shall nominate a competent Health and Safety qualification, and SACPCMP registration.

Officer.

The bidder shall submit a detailed CV, certified copies of

relevant Health and Safety qualifications and proof of

registration with the South African Council for the Detailed CV illustrating 5–6 years' relevant 4

Project and Construction Management Professions experience with prerequisite Health and Safety

(SACPCMP) in the appropriate Construction Health and qualification, and SACPCMP registration.

Safety registration category.

The proposed Health and Safety Officer shall have relevant Detailed CV illustrating 7 of more years of 5

experience on building construction or refurbishment relevant experience with prerequisite Health and

projects. Safety qualification, and SACPCMP registration.

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Functionality evaluation criteria

A key score of 3-5 will be applied where:

3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

5. Project Organisational Structure Basic organisational structure identifying all the 10

key personnel without a clear illustration of the 3

Bidders shall submit a project-specific organisational proposed reporting lines, responsibilities and

structure (organogram) clearly illustrating the proposed communication channels.

reporting lines, responsibilities, communication channels, Organisational structure identifying all the key 4

and effective project governance structure. personnel with a clear illustration of the proposed

reporting lines.

The organogram shall, as a minimum, include: Comprehensive project-specific organisational 5

1. the Project Manager/Site Agent, structure demonstrating adequate staffing,
2. Health and Safety Officer, and defined responsibilities, reporting lines and
3. the teams responsible for flooring, painting and communication channels effective project

blind installation. governance structure.

Total points 100

Cut off points 70

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9.4 Phase 3: Price and Specific Goals (80/20)

9.4.1 Only bidders that score a minimum score of 70 points and above out of 100 points on

Functionality will qualify for this phase which will determine the bidder (s) to be

recommended for approval by the delegated authority. The 80/20 Preference points system

will be applied using the below formula to calculate price:

The following formula will be used to calculate the points Points

for price: Criteria

 Pt − P min 

Price Evaluation Ps 80  1 − P min  80

Specific Goals 20

Total 100

Where,

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

9.4.1.1 Specific Goals (20 points)

Groupings Points Verification

5. Black Ownership (7) Registration

Enterprise is 100% Black Owned 7 documents and ID

Enterprise is 51% Black Owned 5 Copy

Enterprise is less 51% Black Owned 3

Enterprise is not Black Owned 0

6. Women Ownership (5) Registration

Enterprise is 100% Women Owned 5 documents and ID

Enterprise is 51% Women Owned 3 Copy

Enterprise is less 51% Women Owned 1

Enterprise is not Women Owned 0

7. Youth Ownership (5) ID Copy

Enterprise is 100% Youth Owned 5

Enterprise is 51% Youth Owned 3

Enterprise is less 51% Youth Owned 1

Enterprise is not Women Owned 0

8. PWDs Ownership (3) Letter from the doctor

1.1 The Gauteng Provincial Legislature intends to appoint a suitably qualified and experienced

service provider for the refurbishment of Members’ Offices situated within the Johannesburg

City Hall Building, which accommodates the Chamber and administrative functions of the

Gauteng Provincial Legislature.

1.2 The Members’ Offices earmarked for refurbishment consist of approximately eighty (80) offices

located on the 3rd, 4th, and 5th Floors of the Main Building. The Johannesburg City Hall Building

is a five-storey heritage building with a basement level and has been declared a monument

structure. All refurbishment activities must therefore be undertaken with due consideration to

heritage preservation requirements, applicable legislation, municipal regulations, occupational

health and safety standards, and GPL facilities management requirements.

1.3 The project seeks to improve the functionality, aesthetics, comfort, and professional image of

the Members’ Offices while preserving the architectural integrity and heritage significance of the

building in compliance with the regulations and requirements of the Provincial Heritage

Resources Authority (PHRA).

1.4 The expected outcome of the project is the successful delivery of modernized office spaces that

are functional, durable, aesthetically appealing, compliant with heritage requirements, and

aligned with the operational standards of the Gauteng Provincial Legislature.

2.1 The purpose of this Terms of Reference is to invite suitably qualified and experienced service

providers to submit proposals for the refurbishment of approximately 80 MPL offices in the

Johannesburg City Hall building.

3. Objectives

3.1 This project aims to refurbish the Gauteng Provincial Legislature's offices within the

Johannesburg City Hall Building to create a functional, safe, and professional working

environment while strictly complying with heritage conservation requirements. By replacing

deteriorated finishes with modern, durable materials, the initiative seeks to improve workplace

aesthetics and maintenance efficiency. Ultimately, the work will be completed within the

approved timeframe, minimizing disruptions to daily legislative and administrative operations.

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4.1 Detailed Scope and Deliverables

The appointed service provider shall provide all labour, supervision, tools, equipment, transport,

materials, consumables, disposal of waste, and any other resources required for the successful

completion of the refurbishment works.

The refurbishment works shall be undertaken across Members’ Offices located on the 3rd, 4th, and

5th Floors of the Johannesburg City Hall Building. The scope of work includes, but is not limited to,

the following:

4.1.1 Preparatory Works

• Conduct site inspections and verify office measurements and existing conditions.
• Develop a work programme aligned with GPL operational requirements.
• Protect all heritage-sensitive features, furniture, fittings, and adjacent areas from damage

during construction.

• Provide dust suppression and noise control measures.
• Remove and safely dispose of all redundant materials and construction waste at approved

disposal facilities.

4.1.2 Painting Works

• Prepare all wall surfaces including cleaning, sanding, crack repairs, filling, and priming where

necessary.

• Repaint internal office walls using approved high-quality low-VOC paint.
• Prepare and repaint office doors, frames, windows, and associated surfaces.
• Ensure all paint colours and finishes are approved by GPL before application.

4.1.3 Flooring Works

• Carefully remove existing carpet tiles.
• Prepare floor surfaces for installation of new flooring.
• Supply and install commercial-grade laminated vinyl flooring suitable for office environments.
• Install all necessary edging, trims, skirting protection, and transition strips.
• Ensure flooring installation is level, durable, and professionally finished.

4.1.4 Ceiling Replacement Works

• Remove damaged or deteriorated ceiling tiles.
• Supply and install new 600mm x 600mm ceiling tiles compatible with the existing ceiling

suspension system.

• Replace damaged suspension grid components where necessary.
• Ensure proper alignment with existing building services and heritage-sensitive features.

4.1.5 Window Blind Installation

• Remove existing blinds.
• Supply and install new wooden horizontal blinds to all office windows.

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• Blinds shall be measured, manufactured, and installed according to existing window

dimensions.

• Final colour and finish selections shall be approved by GPL.

4.1.6 Dustbin Installation

• Supply and install office dustbins in each office as specified by GPL.
• Dustbins shall be durable, easy to maintain, and suitable for professional office use.

4.1.7 Cleaning and Handover

• Conduct final cleaning of all refurbished areas.
• Remove all rubble, debris, unused materials, and equipment from site.
• Rectify defects identified during inspections.
• Submit warranties, guarantees, completion reports, and handover documentation.
• Provide detailed scope and breakdown of deliverables expected of the project.

5. Deliverables

The successful bidder shall deliver the following:

5.1 Project Implementation Plan, including a detailed Project Programme (Gantt Chart).

5.2 Completed refurbishment works in accordance with the approved Bill of Quantities

(Annexure A) and the specifications detailed in section 4, including:

o Commercial laminated vinyl flooring installed.

o Painting works completed.

o Horizontal blinds supplied and installed.

o All associated builder's work completed.

5.3 Quality Assurance documentation, inspection records and rectification of defects.

5.4 Health and Safety File in compliance with the Occupational Health and Safety Act and

Construction Regulations.

5.5 Submit proof of Public Liability Insurance upon award.

5.6 Practical Completion, final handover of the completed works, including warranties,

guarantees and close-out documentation.

6. Duration and timeframes

6.1 The appointed service provider shall commence work within seven (7) days from date of

appointment and complete the assignment within a period of Three (3) Months after award,

subject to the approved implementation programme.

6.2 The service provider shall submit a detailed project programme indicating milestones,

sequencing of works for the 3rd, 4th, and 5th Floors, resource allocation, and anticipated

completion dates for approval by GPL prior to commencement of works.

7. Reporting and governance

7.1 The service provider will report to the Project Manager, reporting up to the Project Sponsor,

and the Executive Director - Corporate Support Services.

7.2 Progress reports must be submitted monthly.

7.3 All deliverables are subject to review and approval by the institution.

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8. Competency and experience requirements

8.1 The bidder shall demonstrate the necessary experience, technical capability and professional

competence to successfully execute the refurbishment of Members' Offices.

9.1.1 The bidder shall meet the following requirements:

8.1..1 Experience: Proven track record in office refurbishments, interior renovations (flooring,

painting, ceilings, blinds), and managing projects of similar size and complexity.

8.1..2 Heritage Compliance: Demonstrate an understanding of working within occupied public or

heritage buildings and the measures that will be implemented to protect existing heritage

features during the execution of the works.

9.1.1 Mandatory Regulatory & Safety Requirements:

8.1..1 The bidder must submit valid proof of COIDA registration, a valid CIDB registration

certificate in the General Building (GB) class of works with a minimum grading designation

of 3GB or higher and Safety Practices for the project.

9.1.1 Capacity & Personnel: Availability of qualified project managers, site supervisors, and

technical artisans capable of meeting the project timeframe.

9.1.1 Track Record: Submission of at least three (3) traceable reference letters for similar

completed projects.

9.1.1 Proof of SACPCMP registration for the proposed Project Manager.

9.1.1 Proof of SACPCMP registration for the proposed Health and Safety Officer.

9.1.1 Certified copies of qualifications and Curriculum Vitae of the proposed Project Manager and

Health and Safety Officer.

9.1.1 Completed Bill of Quantities (BOQ).

Provincial legislature for a period of three (3) months

1. Background

1.1 The Gauteng Provincial Legislature intends to appoint a suitably qualified and experienced

service provider for the refurbishment of Members’ Offices situated within the Johannesburg

8.1 The bidder shall demonstrate the necessary experience, technical capability and professional

competence to successfully execute the refurbishment of Members' Offices.

9.1.1 The bidder shall meet the following requirements:

8.1..1 Experience: Proven track record in office refurbishments, interior renovations (flooring,

painting, ceilings, blinds), and managing projects of similar size and complexity.

8.1..2 Heritage Compliance: Demonstrate an understanding of working within occupied public or

heritage buildings and the measures that will be implemented to protect existing heritage

features during the execution of the works.

9.1.1 Mandatory Regulatory & Safety Requirements:

8.1..1 The bidder must submit valid proof of COIDA registration, a valid CIDB registration

certificate in the General Building (GB) class of works with a minimum grading designation

of 3GB or higher and Safety Practices for the project.

9.1.1 Capacity & Personnel: Availability of qualified project managers, site supervisors, and

technical artisans capable of meeting the project timeframe.

9.1.1 Track Record: Submission of at least three (3) traceable reference letters for similar

completed projects.

9.1.1 Proof of SACPCMP registration for the proposed Project Manager.

9.1.1 Proof of SACPCMP registration for the proposed Health and Safety Officer.

9.1.1 Certified copies of qualifications and Curriculum Vitae of the proposed Project Manager and

9.1.1 Completed Bill of Quantities (BOQ).

9. Evaluation criteria

9.1 Proposals will be evaluated in accordance with the 80/20 preference point system, based on:

9.1.1 Functionality / Technical evaluation.

9.1.2 Price and Specific Goals.

9.2 The GPL needs to be satisfied, in all respects, that the service provider selected has the

necessary resources, qualifications, experience, and technical ability to successfully execute

the project. All proposals received will be evaluated in a fair, transparent, competitive, and

cost-effective manner, in accordance with the prescribed evaluation criteria and approved

evaluation process. The 80/20 Preference Point System will be applied to evaluate the

received proposals. The evaluation process shall be conducted in the following sequential

phases:

9.2.1 Phase 1: Administrative Compliance (Pre-qualification)

statutory requirements, including but not limited to:

9.1.1.1 Signed and completed bid documents.

9.1.1.2 Company registration documents.

9.1.1.3 Any other mandatory documentation specified in the bid (e.g., affiliation certificates,

qualifications, etc.).

9.3 Failure to comply with mandatory requirements may result in disqualification and the proposal

will not proceed to the next phase.

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9.3.1 Phase 2: Functionality / Technical Evaluation

responsible for managing the project. Detailed CV illustrating 5–7 years' relevant 4

experience with prerequisite qualification, and

The bidder shall submit a: SACPCMP registration.

1. detailed CV, Detailed CV illustrating 8 or more years of 5
2. certified copies of relevant qualifications and relevant experience with prerequisite

qualification, and SACPCMP registration.

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5. Project Organisational Structure Basic organisational structure identifying all the 10

key personnel without a clear illustration of the 3

documents

1.1 Hard Copy (Mandatory)

1.2 USB with information replica of the bid

proposal? Non-mandatory

2. Invitation to bid (SBD1): completed and signed Yes

3. Pricing Schedule (Firm Pricing) SBD 3.3 Yes

4. Bidders Disclosure (SBD 4) Original completed Yes

and signed.

5. Preference Point Claim form (SBD 6.1) Original Yes

completed and signed.

6. Copy of full Company Registration documents? Yes

7. Copies of South African IDs’ for Directors? Yes

3.2.5 Bid documents may be couriered by a registered mail and deposited in the tender box

situated at the address as stipulated on the cover page of this document between 08:00am

to 17:00pm, Monday to Sunday (including Public Holidays). Bidders must allow sufficient time

to access the tender box in the GPL through the visitor’s entrance and other security

checkpoints.

3.2.6 Pricing Structure

a) Bidders are requested to indicate their price in all elements listed on the pricing schedule.

b) Pricing on the pricing schedule is for comparative purposes.

c) Prices must remain fixed for the duration of the contract

d) The total costs must be inclusive of all costs such as delivery, labour rates, Transfer of

skills etc.

3.3 Bid validity period

3.3.1 This bid and all proposals (costs included) shall remain binding and valid for a period of 120

days calculated from the closing date of the Bid. The GPL reserves the right to notify bidders

in writing to extend the above validity period if deemed necessary and in the interest of the

Name & surname: ______________________designation/rank: __________________

Persal/employee no/service number: ___________________

PLACE and DATE: _________________________

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Sbd 3.3

Pricing schedule 3.3

(Professional Services)

Name of bidder: .........................................................BID NO.: ..........................

Closing time : closing date :

Offer to be valid for 7 days from the closing date of bid.

8. Are the rates quoted firm for the full period of contract? *YES/NO

These are documents required for this bidding. Should the bidder fail to submit the following documents, the bid may be disqualified: Item Description Mandatory Submitted Yes No

Full Technical Proposal with supporting Yes documents 1.1 Hard Copy (Mandatory) 1.2 USB with information replica of the bid proposal? Non-mandatory

Invitation to bid (SBD1): completed and signed Yes

Pricing Schedule (Firm Pricing) SBD 3.3 Yes

Bidders Disclosure (SBD 4) Original completed Yes and signed.

Preference Point Claim form (SBD 6.1) Original Yes completed and signed.

Copy of full Company Registration documents? Yes

Copies of South African IDs’ for Directors? Yes

Company Profile Yes

Did you submit a valid CIDB registration Yes certificate in the General Building (GB) class of works with a minimum grading designation of 3GB or higher?

Did you submit a valid proof of COIDA Yes registration?

Did you submit Safety Practices for this project? Yes

Joint Venture / Consortium agreement / Trust Yes Deed (if applicable)

Did you submit all documents for all parties of the Joint Venture/Consortium/Trust Deed? All documents listed below

Certified copies of shareholders

Certified copy of Company Registration documents

Certified copy of ID documents of the Directors or Members Service Provider’s Name: ....................................................... Completed by: ........................................................................ of 34 Signature: .............................................................................. SECTION 2 INVITATION TO BID (SBD 1) of 34 YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE GAUTENG PROVINCIAL LEGISLATURE (GPL) BID NUMBER: GPL 006/2027 CLOSING 14 October 2026 CLOSING DATE: TIME:11H00 DESCRIPTION APPOINTMENT OF A SERVICE PROVIDER FOR THE REFURBISHMENT OF MEMBERS’ OFFICES AT THE JOHANNESBURG CITY HALL BUILDING FOR THE GAUTENG PROVINCIAL LEGISLATURE FOR A PERIOD OF THREE (3) MONTHS. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS CELLPHONE NO.TELEPHONE NO. VAT REGISTRATIONEMAIL ADDRESS NUMBER COMPLIANCE MAAA- TAX PINSTATUS ARE YOU THE ACCREDITED REPRESENTATIVE IN ARE YOU A FOREIGN BASED SUPPLIER SOUTH AFRICA FOR THE GOODS/SERVICES/WORKS FOR THE GOODS/SERVICES /WORKS OFFERED? SUBMIT PROOF IF YES OFFERED? SUBMIT PROOF IF YES YES NO YES NO QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? DOES THE ENTITY HAVE A BRANCH IN THE RSA? QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? TERMS AND CONDITIONS FOR BIDDING

BID SUBMISSION: of 34 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED – (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE GPL WILL NOT AWARD CONTRACTS TO PROVIDE GOODS AND/OR SERVICES TO A MEMBER OF GPL OR CABINET, A MEMBER OF A PROVINCIAL LEGISLATURE OR MEMBER OF A PROVINCIAL EXECUTIVE COUNCIL, A MUNICIPAL COUNCILLOR, 1.5. BIDS WILL NOT BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE WHOSE PARTICIPATION IN BIDDING FOR THE CONTRACT MAY RESULT IN A CONFLICT OF INTEREST, OR ORGAN OF STATE IN WHICH ANY OF THE MENTIONED PERSONS IS A DIRECTOR OR HAS CONTROLLING OR OTHER SUBSTANTIAL INTEREST.

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE GPL TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.3 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................. DATE:.................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... of 34 SECTION 3 NOTICE & INSTRUCTIONS TO BIDDERS 3.1 DOCUMENTS 3.1.1. The bidder must specify the name, position, address and contact details (email address and telephone number) of the person responsible for leading the bid process and to whom all correspondence relating to the bid should be directed. 3.1.2. The bid submission must be signed by a duly authorised representative of the bidder who has the authority to enter into legally binding contracts on behalf of the bidder. Proof of authority must be submitted e.g. company resolution. 3.1.3. If any part of this bid is not duly filled in and signed, it may invalidate the bid. 3.1.4. Where alterations have been made to any part of the bid, the bidder must sign next to the corrections made (Correction ink/Tippex is not allowed). 3.1.5. The bidder must initial all the pages of this bid to acknowledge acceptance of understanding. The signed bid document must be returned with the proposal. 3.2 SUBMISSION OF BID PROPOSAL 3.2.1 This bid must be submitted in accordance with the format, times and place as prescribed in the bid document. 3.2.2 This Bid document, proposal and all other relevant documentation requested must be submitted in one sealed envelope or sealed box. For Financial proposal and any other document where bidders’ costs are displayed or referenced, please place this in a separate envelope. 3.2.3 Bids must be clearly marked on the front as follows: Bid No: GPL006/2027 3.2.4 Bids must be clearly marked on the back as follows: Bidders Name & Bidders Address Bidders Contact Numbers 3.2.5 Bid documents may be couriered by a registered mail and deposited in the tender box situated at the address as stipulated on the cover page of this document between 08:00am to 17:00pm, Monday to Sunday (including Public Holidays). Bidders must allow sufficient time to access the tender box in the GPL through the visitor’s entrance and other security checkpoints. 3.2.6 Pricing Structure

Bidders are requested to indicate their price in all elements listed on the pricing schedule.

Pricing on the pricing schedule is for comparative purposes.

Prices must remain fixed for the duration of the contract

The total costs must be inclusive of all costs such as delivery, labour rates, Transfer of skills etc. 3.3 BID VALIDITY PERIOD 3.3.1 This bid and all proposals (costs included) shall remain binding and valid for a period of 120 days calculated from the closing date of the Bid. The GPL reserves the right to notify bidders in writing to extend the above validity period if deemed necessary and in the interest of the GPL. of 34 3.4 JOINT VENTURES OR CONSORTIUM 3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached. 3.4.2 A trust, consortium or joint venture will qualify for points for specific goals in accordance with the applicable Preferential Procurement Policy, provided that the entity submits the required consolidated documentation for purposes of evaluation and scoring of the specific goals. 3.5 DISCOUNTS 3.5.1 When calculating comparative prices, the GPL will consider any discounts which have been offered unconditionally. A discount which has been offered conditionally will be implemented when payment is effected despite not being considered for evaluation purposes. 3.6 GENERAL CONDITIONS 3.6.1 The GPL may request bidders to provide additional information with regards to the bid proposal at any given stage during the evaluation process. 3.6.2 All proposals in response to this bid, whether successful or unsuccessful, will become the property of the GPL. 3.6.3 Any costs incurred by the bidders in preparing and submitting their response will be the sole responsibility of the bidder. 3.6.4 The GPL reserves the right to invite short-listed bidders to make a presentation to GPL’s bids evaluation committee to further clarity or substantiate their submissions. 3.6.5 The GPL reserves the right, for purposes of promoting the values of competitiveness and fairness, not to award the bid to the highest scoring bidder if such bidder has been awarded a bid by GPL or has performed services for GPL during the last 12 months prior to the closing date of the bid. 3.6.6 The GPL reserves the right to re-appoint or extend the service of the service provider where there is a natural continuation of assignments. 3.6.7 The successful bidder/s will enter into a stipulated contract with GPL for the provision of the required service. 3.6.8 The successful bidders, their employees and their sub-contractors must comply with GPL security clearance requirements. 3.6.9 The successful bidders must be willing to sign confidentiality or non-disclosure agreement. 3.6.10 In the event where the order was wrongly printed, the service provider must be able to exchange goods or cancel the order as per the GPL’s request. 3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s personnel who do not perform adequately from its premises. 3.7 CENTRAL SUPPLIER DATABASE REQUIREMENTS 3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely, (Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and Banking Information for verification purposes) 3.8 AWARD OF BID 3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such award shall be confirmed by means of an appointment/award letter. The successful bidder must in return provide a written response on their letterhead of the acceptance of the award. of 34 3.9 SUBCONTRACTING 3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the approval of the GPL. The bidder may not subcontract more than 25% of the total contract deliverables. 3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that the local production and content of the overall value of the contract is reduced to below the stipulated minimum threshold. 3.10 FRONTING 3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the Constitution and in an honest, fair, equitable, transparent and legally compliant manner. Against this background the GPL condemns any form of fronting. 3.10.2 The GPL, in ensuring that bidders conduct themselves in an honest manner will, as part of the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to determine the accuracy of the representation made in bid documents. 3.10.3 Should any of the fronting indicators as contained in the Guidelines on Complex Structures and Transactions and Fronting, issued by the Department of Trade, Industry and Competition (the dtic), be established during such enquiry / investigation, the onus will be on the bidder / contractor to prove that fronting does not exist. Failure to do so within a period of 14 days from date of notification may invalidate the bid/contract and may also result in the restriction of the bidder /contractor to conduct business with the public sector for a period not exceeding ten years, in addition to any other remedies the GPL may have against the bidder / contractor concerned. 3.11 SECURITY AND OCCUPANCY 3.11.1 Where applicable, All the areas covered by this contract fall within areas defined in the relevant Security and Access Acts as “Restricted Areas” and all of the provisions of these Acts will apply to this contract. 3.11.2 Where applicable, all buildings involved in this contract are subject to stringent access control for all personnel and for materials delivered to and removed from the site. 3.11.3 If any person is rejected for security reasons, a bidder will be required to replace them on their list. If the Bidder is ultimately unable to offer personnel with satisfactory security clearance, his Bid may be rejected on such grounds. 3.11.4 Any person rejected by the SAPS for failing to meet the security requirements, inclusive of security clearance, wandering away from an escort or from the immediate contract area, or any misconduct on the site will immediately, without any recourse by the Contractor, be removed from site and refused re-entry to site. This refusal to site shall be in addition to any legal action the SAPS may institute. 3.11.5 Following the formal acceptance of the Bid, the successful bidder shall be required to submit the requested information and/or documentation to the GPL within forty-eight (48) hours of being requested to do so

Full names of each of the persons intended to be utilised on site, including supervisory staff.

Position in firm plus service to be performed. of 34

A copy of the Identification Document (ID), certified as a true copy of the original by the South African Police Service (SAPS). The certified copy submitted must be the original certified document and not a photocopy or scanned copy thereof.

Business address. 3.11.6 Bidders are recommended to have such documentation, both for their own staff and for their Sub-contractors, if applicable, available prior to the closing date of Bids so as to minimise delays in security clearance of personnel once the Bid is awarded. 3.11.7 Any time lost due to delays in submitting the called for list of personnel required entering site, the rejection of personnel on the list, or the subsequent removal and banning from site of personnel will not be accepted as motivation for extension of the contract period. 3.11.8 Such clearance shall remain valid for a period not exceeding 12 months and shall only apply for one project at a time. 3.12 SAFEGUARDING OF DOCUMENTS 3.12.1 All documents will be individually numbered on issue and records kept as to what documents have been issued to whom. 3.12.2 All documents issued to sub-contractors or suppliers must be signed for, and such sub- contractors and suppliers must also accept responsibility for the safeguarding of such documents while they are in their possession. 3.12.3 All documentation shall be strictly handled as set out in the SSA Minimum Information Security Standards (MISS), a copy of which shall be provided to the successful contractor at the time of site hand over. 3.12.4 It will be the main contractor's responsibility to familiarise themselves with the MISS document and make sure his personnel and sub-contractors are advised accordingly. 3.13 BID CANCELLATION 3.13.1 The GPL may amend or cancel this Bid before the award should it deem it necessary but not limited to

due to changed circumstances there is no longer need for the goods and services specified in the invitation.

funds are no longer available to cover the total envisaged expenditure

no acceptable bid is received; or

Points Allocation: 3 points

B-BBEE Details: bidders must be willing to sign confidentiality or non-disclosure agreement.

3.6.10 In the event where the order was wrongly printed, the service provider must be able to

exchange goods or cancel the order as per the GPL’s request.

3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s

personnel who do not perform adequately from its premises.

3.7 Central supplier database requirements

3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely,

(Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and

Banking Information for verification purposes)

3.8 Award of bid

3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such

award shall be confirmed by means of an appointment/award letter. The successful bidder

must in return provide a written response on their letterhead of the acceptance of the award.

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3.9 Subcontracting

3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the

approval of the GPL. The bidder may not subcontract more than 25% of the total contract

deliverables.

3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that

the local production and content of the overall value of the contract is reduced to below the

stipulated minimum threshold.

3.10 Fronting

3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes

that real empowerment can only be achieved through individuals and businesses conducting

themselves in accordance with the Constitution and in an honest, fair, equitable, transparent

and legally compliant manner. Against this background the GPL condemns any fo

registration?

11. Did you submit Safety Practices for this project? Yes

3.1 Documents

3.1.1. The bidder must specify the name, position, address and contact details (email address and

telephone number) of the person responsible for leading the bid process and to whom all

correspondence relating to the bid should be directed.

3.1.2. The bid submission must be signed by a duly authorised representative of the bidder who

has the authority to enter into legally binding contracts on behalf of the bidder. Proof of

authority must be submitted e.g. company resolution.

3.1.3. If any part of this bid is not duly filled in and signed, it may invalidate the bid.

3.1.4. Where alterations have been made to any part of the bid, the bidder must sign next to the

corrections made (Correction ink/Tippex is not allowed).

3.1.5. The bidder must initial all the pages of this bid to acknowledge acceptance of understanding.

delays in security clearance of personnel once the Bid is awarded.

3.11.7 Any time lost due to delays in submitting the called for list of personnel required entering site,

the rejection of personnel on the list, or the subsequent removal and banning from site of

personnel will not be accepted as motivation for extension of the contract period.

3.11.8 Such clearance shall remain valid for a period not exceeding 12 months and shall only apply

for one project at a time.

3.12 Safeguarding of documents

3.12.1 All documents will be individually numbered on issue and records kept as to what documents

have been issued to whom.

3.12.2 All documents issued to sub-contractors or suppliers must be signed for, and such sub-

contractors and suppliers must also accept responsibility for the safeguarding of such

documents while they are in their possession.

3.12.3 All documentation shall be strictly handled as set out in the SSA Minimum Information

Security Standards (MISS), a copy of which shall be provided to the successful contractor at

the time of site hand over.

3.12.4 It will be the main contractor's responsibility to familiarise themselves with the MISS

document and make sure his personnel and sub-contractors are advised accordingly.

3.13 Bid cancellation

3.13.1 The GPL may amend or cancel this Bid before the award should it deem it necessary but not

limited to:

a) due to changed circumstances there is no longer need for the goods and services

specified in the invitation.

b) funds are no longer available to cover the total envisaged expenditure

c) no acceptable bid is received; or

d) there is a material irregularity in the bidding process

e) there is material change of scope after the tender has closed.

3.14 Delivery adherence

3.14.1 Delivery of services must be made in accordance with the instructions appearing on the

official Purchase Order issued by GPL and/or Contract/SLA

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Section 4

1. The information furnished is true and correct.
2. In the event of a contract being awarded as a result of points claimed, the contractor may be

required to furnish documentary proof to the satisfaction of GPL that the claims are correct.

3. If the claims are found to be incorrect, GPL may, in addition to any other remedy it may have –:

a) recover all costs, losses or damages it has incurred or suffered as a result of that person’s

conduct.

b) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation.

4. Impose a financial penalty more severe than the theoretical financial preference associated with

the claim which was made in the Bid.

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5. I hereby undertake to render services described in the attached Bidding documents to GPL in

accordance with the requirements and task directives / proposals specifications stipulated in this

document, that he/she does not have any objection to taking the oath, and that he/she considers it

to be binding on his/her conscience, and which was sworn to and signed before me at

____________________ on this the ________ day of _____________ 2026, and that the

administering oath complied with the regulations contained in Government Gazette No. R July 1972, as amended.

________________ (Sign – SERVICE PROVIDER)

________________________________ (Name – SERVICE PROVIDER)

1.2 The Members’ Offices earmarked for refurbishment consist of approximately eighty (80) offices

located on the 3rd, 4th, and 5th Floors of the Main Building. The Johannesburg City Hall Building

is a five-storey heritage building with a basement level and has been declared a monument

structure. All refurbishment activities must therefore be undertaken with due consideration to

heritage preservation requirements, applicable legislation, municipal regulations, occupational

health and safety standards, and GPL facilities management requirements.

1.3 The project seeks to improve the functionality, aesthetics, comfort, and professional image of

the Members’ Offices while preserving the architectural integrity and heritage significance of the

building in compliance with the regulations and requirements of the Provincial Heritage

Resources Authority (PHRA).

1.4 The expected outcome of the project is the successful delivery of modernized office spaces that

are functional, durable, aesthetically appealing, compliant with heritage requirements, and

aligned with the operational standards of the Gauteng Provincial Legislature.

2. Purpose

2.1 The purpose of this Terms of Reference is to invite suitably qualified and experienced service

providers to submit proposals for the refurbishment of approximately 80 MPL offices in the

environment while strictly complying with heritage conservation requirements. By replacing

deteriorated finishes with modern, durable materials, the initiative seeks to improve workplace

aesthetics and maintenance efficiency. Ultimately, the work will be completed within the

approved timeframe, minimizing disruptions to daily legislative and administrative operations.

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4. Scope of work

4.1 Detailed Scope and Deliverables

5.1 Project Implementation Plan, including a detailed Project Programme (Gantt Chart).

5.2 Completed refurbishment works in accordance with the approved Bill of Quantities

(Annexure A) and the specifications detailed in section 4, including:

o Commercial laminated vinyl flooring installed.

o Painting works completed.

o Horizontal blinds supplied and installed.

o All associated builder's work completed.

5.3 Quality Assurance documentation, inspection records and rectification of defects.

5.4 Health and Safety File in compliance with the Occupational Health and Safety Act and

similar building construction, renovation or refurbishment

projects.

4 Project Management Team - Health and Safety Officer Detailed CV illustrating 3–4 years' relevant 10

experience with prerequisite Health and Safety 3

relevant Health and Safety qualifications and proof of

registration with the South African Council for the Detailed CV illustrating 5–6 years' relevant 4

The proposed Health and Safety Officer shall have relevant Detailed CV illustrating 7 of more years of 5

experience on building construction or refurbishment relevant experience with prerequisite Health and

projects. Safety qualification, and SACPCMP registration.

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structure (organogram) clearly illustrating the proposed communication channels.

reporting lines, responsibilities, communication channels, Organisational structure identifying all the key 4

and effective project governance structure. personnel with a clear illustration of the proposed

reporting lines.

The organogram shall, as a minimum, include: Comprehensive project-specific organisational 5

1. the Project Manager/Site Agent, structure demonstrating adequate staffing,
2. Health and Safety Officer, and defined responsibilities, reporting lines and
3. the teams responsible for flooring, painting and communication channels effective project

blind installation. governance structure.

Total points 100

Cut off points 70

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9.4 Phase 3: Price and Specific Goals (80/20)

9.4.1 Only bidders that score a minimum score of 70 points and above out of 100 points on

Functionality will qualify for this phase which will determine the bidder (s) to be

recommended for approval by the delegated authority. The 80/20 Preference points system

will be applied using the below formula to calculate price:

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3.4 Joint ventures or consortium

3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached.

3.4.2 A trust, consortium or joint venture will qualify for points for specific goals in accordance with

the applicable Preferential Procurement Policy, provided that the entity submits the required

consolidated documentation for purposes of evaluation and scoring of the specific goals.

3.5 Discounts

3.5.1 When calculating comparative prices, the GPL will consider any discounts which have been

offered unconditionally. A discount which has been offered conditionally will be implemented

when payment is effected despite not being considered for evaluation purposes.

3.6 General conditions

3.6.1 The GPL may request bidders to provide additional information with regards to the bid

proposal at any given stage during the evaluation process.

3.6.2 All proposals in response to this bid, whether successful or unsuccessful, will become the

property of the GPL.

3.6.3 Any costs incurred by the bidders in preparing and submitting their response will be the sole

responsibility of the bidder.

3.6.4 The GPL reserves the right to invite short-listed bidders to make a presentation to GPL’s bids

evaluation committee to further clarity or substantiate their submissions.

3.6.5 The GPL reserves the right, for purposes of promoting the values of competitiveness and

fairness, not to award the bid to the highest scoring bidder if such bidder has been awarded

a bid by GPL or has performed services for GPL during the last 12 months prior to the closing

date of the bid.

3.6.6 The GPL reserves the right to re-appoint or extend the service of the service provider where

there is a natural continuation of assignments.

3.6.7 The successful bidder/s will enter into a stipulated contract with GPL for the provision of the

required service.

3.6.8 The successful bidders, their employees and their sub-contractors must comply with GPL

security clearance requirements.

3.6.9 The successful bidders must be willing to sign confidentiality or non-disclosure agreement.

3.6.10 In the event where the order was wrongly printed, the service provider must be able to

exchange goods or cancel the order as per the GPL’s request.

3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s

personnel who do not perform adequately from its premises.

3.7 Central supplier database requirements

3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely,

(Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and

Banking Information for verification purposes)

3.8 Award of bid

3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such

award shall be confirmed by means of an appointment/award letter. The successful bidder

must in return provide a written response on their letterhead of the acceptance of the award.

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3.9 Subcontracting

3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the

approval of the GPL. The bidder may not subcontract more than 25% of the total contract

deliverables.

3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that

the local production and content of the overall value of the contract is reduced to below the

stipulated minimum threshold.

3.10 Fronting

3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes

that real empowerment can only be achieved through individuals and businesses conducting

themselves in accordance with the Constitution and in an honest, fair, equitable, transparent

and legally compliant manner. Against this background the GPL condemns any form of

fronting.

3.10.2 The GPL, in ensuring that bidders conduct themselves in an honest manner will, as part of

the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to

determine the accuracy of the representation made in bid documents.

3.10.3 Should any of the fronting indicators as contained in the Guidelines on Complex Structures

and Transactions and Fronting, issued by the Department of Trade, Industry and Competition

(the dtic), be established during such enquiry / investigation, the onus will be on the bidder /

contractor to prove that fronting does not exist. Failure to do so within a period of 14 days

from date of notification may invalidate the bid/contract and may also result in the restriction

of the bidder /contractor to conduct business with the public sector for a period not exceeding

ten years, in addition to any other remedies the GPL may have against the bidder / contractor

concerned.

3.11 Security and occupancy

3.11.1 Where applicable, All the areas covered by this contract fall within areas defined in the

relevant Security and Access Acts as “Restricted Areas” and all of the provisions of these

------------------------------------------------------------------ ............... .............. R...............

------------------------------------------------------------------ ............... ............. R..............

------------------------------------------------------------------ ............... ............ R..............

Total:r.................................

** ” all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

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5.2 Other expenses, for example accommodation (specify, e.g. Three star hotel, bed and breakfast,

telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be

checked for correctness. Proof of the expenses must accompany invoices.

5.1 Name of company/firm...............................................................................

5.2 Company registration number: .....................................................................

5.3 Type of company/ firm [tick applicable box]

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

5.4 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

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i) The information furnished is true and correct.

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process.

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct.

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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Terms of reference section 5

Appointment of a service provider for the refurbishment of members’

materials, consumables, disposal of waste, and any other resources required for the successful

completion of the refurbishment works.

The refurbishment works shall be undertaken across Members’ Offices located on the 3rd, 4th, and

5th Floors of the Johannesburg City Hall Building. The scope of work includes, but is not limited to,

the following:

4.1.1 Preparatory Works

• Conduct site inspections and verify office measurements and existing conditions.
• Develop a work programme aligned with GPL operational requirements.
• Protect all heritage-sensitive features, furniture, fittings, and adjacent areas from damage

during construction.

• Provide dust suppression and noise control measures.
• Remove and safely dispose of all redundant materials and construction waste at approved

disposal facilities.

4.1.2 Painting Works

• Prepare all wall surfaces including cleaning, sanding, crack repairs, filling, and priming where

necessary.

• Repaint internal office walls using approved high-quality low-VOC paint.
• Prepare and repaint office doors, frames, windows, and associated surfaces.
• Ensure all paint colours and finishes are approved by GPL before application.

4.1.3 Flooring Works

• Carefully remove existing carpet tiles.
• Prepare floor surfaces for installation of new flooring.
• Supply and install commercial-grade laminated vinyl flooring suitable for office environments.
• Install all necessary edging, trims, skirting protection, and transition strips.
• Ensure flooring installation is level, durable, and professionally finished.

4.1.4 Ceiling Replacement Works

• Remove damaged or deteriorated ceiling tiles.
• Supply and install new 600mm x 600mm ceiling tiles compatible with the existing ceiling

suspension system.

• Replace damaged suspension grid components where necessary.
• Ensure proper alignment with existing building services and heritage-sensitive features.

4.1.5 Window Blind Installation

• Remove existing blinds.
• Supply and install new wooden horizontal blinds to all office windows.

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• Blinds shall be measured, manufactured, and installed according to existing window

dimensions.

• Final colour and finish selections shall be approved by GPL.

4.1.6 Dustbin Installation

• Supply and install office dustbins in each office as specified by GPL.
• Dustbins shall be durable, easy to maintain, and suitable for professional office use.

4.1.7 Cleaning and Handover

• Conduct final cleaning of all refurbished areas.
• Remove all rubble, debris, unused materials, and equipment from site.
• Rectify defects identified during inspections.
• Submit warranties, guarantees, completion reports, and handover documentation.
• Provide detailed scope and breakdown of deliverables expected of the project.

5.5 Submit proof of Public Liability Insurance upon award.

5.6 Practical Completion, final handover of the completed works, including warranties,

guarantees and close-out documentation.