Appointment of facilitator - eastern cape

Closing date: 04 September 2026 at 11:00. Documents available from 18 August 2026. Venues for training to be confirmed: Queenstown, Joe Gqabi, Fort Beaufort, Kirkwood.

Administrative enquiries: [email protected], 040 602 5354. Technical enquiries: [email protected], 079 505 6024. Delivery contact: Mr S Jakavula, 079 505 6024.

Bids must be submitted in a sealed envelope marked with the project number and description, delivered to the tender box at DOA, Office 45, Indwe Building, 1st Floor, Bhisho, 5605, by 11:00 on 04 September 2026. Bids will be opened in public at that time. Late bids will not be accepted. Electronic, telegraphic, or facsimile bids will not be considered. All forms must be completed in black ink; no correction fluid; changes must be made by drawing a line through and initialling. Returnable documents include: SBD1 (Invitation to Bid), SBD4 (Bidder's Declaration), Pricing Schedule, Certificate of Authority for Signatory, Schedule of Work Carried Out, Equity Ownership Declaration, and all SBD documents, all completed, signed, and witnessed. Joint ventures must submit a signed Joint Venture Agreement. Bidders must be registered on CSD and LOGIS before closing date. Tax compliance and company directors will be verified on CSD; hard copies of CK documents must be attached. Bidders must provide references for risk assessment. Proposals must remain valid for 90 days after closing.

Evaluation is a three-stage process. Stage 1: Administrative Compliance – bidders must submit a company profile demonstrating capacity (adequate human resources and personnel), experience and track record (at least 3 years relevant experience, list of similar projects, and minimum 3 written reference letters), and methodology (project charter with timelines, training programme, and assessment approach). SBD1, Pricing Schedule, and SBD4 must be completed and signed. Joint ventures must submit a signed agreement. Bidders failing Stage 1 are eliminated. Stage 2: Price and Specific Goals – 80/20 preference point system under PPPFA. Price scores 80 points; specific goals score 20 points: EME/QSE at least 51% owned by Black people (10 points), located in Eastern Cape (2 points), EME/QSE at least 51% owned by Women (4 points), EME/QSE at least 51% owned by Youth up to 35 (2 points), EME/QSE at least 51% owned by people with Disability (2 points). Verification documents: ID copy, CIPC registration and CSD report (ownership must correspond), for disability a medical certificate or SASSA confirmation, for locality a municipal rates account, councillor letter, or lease agreement. Contract awarded to highest total points.

Scope: Facilitator for Export Readiness Programme in Chris Hani, Joe Gqabi, Amathole, and Sarah Baartman districts. Training over 4 days per district (Chris Hani, Joe Gqabi, Buffalo City, Gqeberha & Sarah Baartman). Group training followed by mentorship. Topics: Introduction to exports (export cycle, logistics, Incoterms & Insurance, methods of payment, trade regulations, tariffs & non-tariffs, export documentation), Product Diversification, Market Preparations, Exhibition Etiquette, Product Pitching. At least 2 practical exercises. Training provider must also provide catering; menu must be submitted for entire duration. Catering for attendees: Chris Hani 40, Amathole 35, Sarah Baartman 35, Joe Gqabi 40. Breakfast: sandwiches, scones/muffins, tea/coffee/juice, fruit platter, 500ml still water. Lunch: rice/samp, 2 vegetables, 2 salads, 2 meats (beef stew, roast chicken), 300ml soft drinks/juice, 500ml still water. Cutlery and crockery to be provided.

Bidders must provide a project charter with timelines, a clear training programme for the days and assessment delivery approach, a detailed budget with sign-off and payment schedule, and a detailed project closeout report. The training should be practical with at least 2 exercises.

The facilitator/trainer(s) must have a Matric certificate (Grade 12), SAMTRAC at NQF Level 6, and a Diploma/Degree in Marketing, Commerce, or Agricultural Economics. Minimum 5 years' experience facilitating similar courses with 10 or more sessions conducted. Must have served as a registered capacity building facilitator for 5 or more years. Bidders must demonstrate adequate human resources and a good track record, with core business in training and facilitation (attach CIPC document). Must have at least 3 years' relevant experience and submit a minimum of 3 written reference letters.

The training must cover specified topics and include at least 2 practical exercises. The service provider must provide a detailed project closeout report with all relevant documentation. The department may terminate the contract if specifications are not adhered to.

Separate quotations for each district. Prices must be firm and VAT inclusive. Bidders must provide a ceiling price, personnel rates (hourly/daily), phases with cost per phase and man-days, travel expenses (actual costs recoverable), and other expenses. Offer valid for 60 days from closing date.

Prices must be firm and VAT inclusive. Separate quotations required for each district. Bidders must indicate a ceiling price based on total estimated time and all expenses inclusive of all applicable taxes. Provide hourly/daily rates for personnel, phases with cost per phase and man-days, travel expenses (actual costs recoverable with proof), and other expenses (accommodation, etc.). Offer valid for 60 days from closing date (per pricing schedule) or 90 days (per bid notice). Payment only after verification of submitted documents.

Bidders must be registered on CSD and LOGIS before closing date. Tax compliance status and company directors verified on CSD; hard copies of CK documents required. Bidders must have a valid Tax Clearance PIN from SARS. Joint ventures must submit a Joint Venture Agreement. Bidders must be registered on CSD as service providers or capable of being registered prior to evaluation. Bidders must not be persons in the service of the state. B-BBEE verification documents required for preference points. CIPC document required to prove core business is training and facilitation.

Preference points for specific goals require verification documents: ID copy, CIPC registration and CSD report (ownership must correspond), for disability a medical certificate or SASSA confirmation, for locality a municipal rates account, councillor letter, or lease agreement.

The tender is subject to the Government Procurement: General Conditions of Contract of July 2010. The employer may accept or reject any tender offer and may cancel the tender process at any time before contract formation. Tenderers must hold offers valid for the stated validity period. The employer may request clarification and correction of arithmetical errors. The successful bidder will be required to sign a written contract form (SBD7).

Payment only after verification of submitted documents. No late or incomplete responses. No services or goods without written confirmation from DOA. Bidders must be registered on CSD and LOGIS. Prices firm and VAT inclusive. Award subject to acceptance of SCM general contract conditions.

Bidders must demonstrate capacity (adequate human resources and personnel), experience and track record (at least 3 years relevant experience, list of similar projects, and minimum 3 written reference letters), and methodology (project charter, training programme, budget, closeout report). Core business must be training and facilitation (attach CIPC document).

Three-stage evaluation: Stage 1 administrative compliance (company profile, SBD1, pricing schedule, SBD4, joint venture agreement if applicable). Stage 2 price and specific goals under 80/20 system. Specific goals: Black-owned EME/QSE (10), Eastern Cape location (2), Women-owned (4), Youth-owned (2), Disability-owned (2). Total 20 points.