Supply and delivery of stationery – ingquza hill local municipality (IHLM/15/2026-27/ADMIN) – RFQ closing 19 august 2026, flagstaff

Closing date: 19 August 2026 at 12:00. Advert date: 11 August 2026. No other dates are specified.

Technical enquiries: Corporate Services, M. Mfingwana, 039 252 0131, [email protected]. Supply Chain Management: A. Ntongana, 039 252 0131, [email protected]. Submission address: 135 Main Street, Flagstaff, 4810.

Bids must be submitted by hand to the tender box at 135 Main Street, Flagstaff, 4810 before 12:00 on 19 August 2026. Late, couriered, faxed, or emailed tenders will not be accepted. Tenders must be in a sealed envelope clearly marked with the tender number and description. Do not reproduce the tender document; initial every page. Returnable documents include: valid CSD proof of registration, completed and signed MBD1-9 forms, completed and signed Annexure C, valid SARS TCS PIN printout, and a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days.

Bidders must submit: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Completed and Signed Annexure C, A Valid SARS TCS Pin printout, A signed letter confirming no overdue municipal accounts. Tenders must be submitted in a sealed envelope clearly reflecting the tender number and description.

Evaluation uses the 80/20 preference point system: price scores a maximum of 80 points, specific goals score 20 points. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: 6 points for black-owned youth (18-35), 6 points for black women, 2 points for black people with disabilities, and 6 points for black-owned companies. Supporting documentation (CSD report, ID copy, or medical letter) must be submitted to claim these points; failure to do so means no points are claimed.

Supply and delivery of stationery to both Lusikisiki and Flagstaff units. The pricing schedule lists items with quantities, including A4 white printing paper (200 boxes), attendance registers (150), file dividers (10 packs), plastic files (20 packs), staples (various), staplers (various), pens (10 boxes), pencils (10 boxes), highlighters (20 boxes), desktop organisers (70), punchers (5), message paper (20 packs), toners (various models), permanent markers (10 packs), scissors (5 boxes), glue sticks (30 packs), sign here stickers (30 boxes), spray paint (12 packs), spray paint gun (2), acetone bottles (3), personal files (100), and a stamp. Delivery costs must be included in the bid price.

the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include

any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities

or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as the

bidder

Mbd 3.1

2. Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to

Rates of exchange variations) will not be considered

Mbd 3.3

3.1 Pricing schedule and specification

(Section 2)

I, (duly

authorized to represent the tenderer for the purpose of this tender), hereby tender to supply all or any of the goods

and/or render all or any of the services described in the attached document to the Ingquza Hill Local Municipality on

the terms and conditions stipulated in this tender document and in accordance with the specification stipulated in

the tender document at the prices reflected in the Contract Form/Price Schedule.

BIDDERS TOTAL OFFER (Inclusive of vat and all other charges)

of ...............................................................................................................(name of bidder entity), the

following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that

(i) the goods/services/works to be delivered in terms of the above-specified bid comply

with the minimum local content requirements as specified in the bid, and as measured

in terms of SATS 1286:2011; and

(ii) the declaration templates have been audited and certified to be correct.

(c)The local content percentages (%) indicated below has been calculated using the formula given in

clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the

information contained in Declaration D and E which has been consolidated in Declaration C;

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality, or to any other municipality, that is in arrears for more than

three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality or any other organ of state Yes No

terminated during the past five years on account of failure to perform on or comply with

the contract?

4.7.1 If so, furnish particulars:

Prices must be firm and include all applicable taxes (VAT, customs, duties, etc.). Non-firm prices, including those subject to exchange rate variations, will not be considered. The bid offer must remain valid for 90 days from the closing date. Payment terms: the municipality will pay within 30 days of receipt of invoice and delivery note. The pricing schedule must be completed in full, with subtotal, VAT (15%), and grand total.

Bidders must be registered on the Central Supplier Database (CSD) and provide proof. A valid SARS Tax Compliance Status (TCS) PIN or CSD number is required; for consortia or joint ventures, each party must submit separate TCS/CSD. Bidders must not be in the service of the state, not be listed on the Register of Tender Defaulters, and must not have abused the municipality's SCM system. A signed letter confirming no undisputed municipal accounts are overdue by more than 30 days is required. Local content is 100% where applicable; MBD 6.2 and Annexure C must be completed and signed. Bidders must complete and sign all MBD forms 1-9.

Specific goals: Owned by black people who are youth (18-35 years old) 6 points, owned by black people who are women 6 points, owned by black people living with disability 2 points, owned by black people 6 points. Verification documents: CSD registration report/ID copy of owner/director registered; letter from medical practitioner for disability.

Attendance A4 Hard Cover (Croxley) 104 150

Registers Pages. Colour for Cover (Black)

A4 File Divforrs Pack Of 16 10

A4 Plastic Files Pack of 10 20

Staples Box of 100 Office Staple 26/6 50

Box of 20 Heavy Duty 23/13-H 30

Medium Staples No 18x5000 20

Stapler Standard Stapler 50

Medium Stapler 30

Pens BLACK Box of 100 10

Giant stapler 100 sheets 05

Lead Pencil Box 0f 12 10

Highlighter Choice Assorted Box of 12 20

Treeline PVC Choice Assorted 70

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Name (print) .................................................

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as prescribed in paragraph 1.5

of the general conditions must be the rate(s) published by the SARB for the specific currency at 12:00 on the date

of advertisement of the bid.

contained in Declaration C shall be used instead of the table above. The local content

percentages for each product has been calculated using the formula given in clause 3 of SATS

1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information

contained in Declaration D and E.

(d) I accept that the Procurement Authority / Municipality /Municipal Entity has the right to request

that the local content be verified in terms of the requirements of SATS 1286:2011.

(e) I understand that the awarding of the bid is dependent on the accuracy of the information

furnished in this application. I also understand that the submission of incorrect data, or data

that are not verifiable as described in SATS 1286:2011, may result in the Procurement Authority

/ Municipal / Municipal Entity imposing any or all of the remedies as provided for in Regulation 13 of

the Preferential Procurement Regulations, 2011 promulgated under the Preferential Policy

Framework Act (PPPFA), 2000 (Act No. ).

Signature: date: ___________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

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(i) The information furnished is true and correct.

(ii) In the event of a contract being awarded as a result of points claimed, the contractor may be required

to furnish documentary proof to the satisfaction of the purchaser that the claims are correct.

(iii) If the claims are found to be incorrect, the purchaser, in addition to any other remedy it may have -

(a) recover all costs, losses or damages it has incurred or suffered as a result of that person’s

conduct; and

(b) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

documents when submitting their proposals, failure to do accept any proposal/tender and reserves the right not to

so will render the bid not responsive. accept the whole or any part of the proposal/tender. The

only or lowest bid received shall not necessarily be

• Valid Full CSD Proof of registration accepted. No proposal/tenders will be considered from
• Completed and Signed Declarations (MBD1-9) persons in the service of the state, the bidder or any of its

attached on the tender document. directors/shareholders listed on the Register of Tender

• Local Content is 100% where applicable Defaulters in terms of the Prevention and Combating of
• Completed and Signed Annexure C Corrupt Activities Act of 2004 as a person prohibited from
• A Valid SARS TCS Pin printout doing business with the public sector; the bidder has not:
• A signed letter by the bidder confirming that no abused the Employer’s Supply Chain Management System;

undisputed municipal accounts are overdue by more or failed to perform on any previous contract and has been

than 30 days and proof thereof. given a written notice to this effect. The municipality will

only consider bids submitted on the original bid

OBTAINING OF TENDER DOCUMENTS: documentation provided by the municipality. The Ingquza

Hill Local Municipality’s supply chain policy will apply in all

Downloadable on www.ihlm.gov.za Procurement: tender stages.

NO. **(all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

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additional expenses incurred by the invitation of new tenders and the subsequent acceptance of any other

tender;

(b) the Ingquza Hill Local Municipality shall also have the right to recover such additional expenses by set-

off against moneys which may be due or become due to the tenderer under this or any other tender or

contract or against any guarantee or deposit that may have been furnished by the tenderer or on its behalf

for the due fulfilment of this or any other tender or contract. Pending the ascertainment of the amount of

such additional expenses, the Ingquza Hill Local Municipality shall be entitled to retain such moneys,

guarantee or deposit as security for any loss the Ingquza Hill Local Municipality may suffer due to such

withdrawal.

3.5 The tenderer agrees that this tender and its acceptance shall be subject to the terms and conditions

contained in the Ingquza Hill Local Municipality’s Supply Chain Management Policy (‘SCM Policy’) and

Combating of Abuse of the Supply Chain Management System Policy (‘Abuse Policy’).

Signature(s)

Print name(s):

On behalf of the tenderer (duly authorised)

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and

x is the imported content in Rand

y is the bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate published

by the South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as required in

paragraph 4.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http://www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6. A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are not

submitted as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been audited

and certified as correct.

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

2.3. “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.4. “designated sector” means a sector, sub-sector or industry that has been designated by the Department of Trade

and Industry in line with national development and industrial policies for local production, where only locally

produced services, works or goods or locally manufactured goods meet the stipulated minimum threshold for local

production and content;

2.5. “duly sign”means a Declaration Certificate for Local Content that has been signed by the Chief Financial Officer

or other legally responsible person nominated in writing by the Chief Executive, or senior member / person with

management responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of components, parts or materials

which have been or are still to be imported (whether by the supplier or its subcontractors) and which costs are

inclusive of the costs abroad (this includes labour and intellectual property costs), plus freight and other direct

importation costs, such as landing costs, dock duties, import duty, sales duty or other similar tax or duty at the

South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported content, provided that

local manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and content as determined by the

Department of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing another

person to support such primary contractor in the execution of part of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content (refer to Annex A of SATS 1286:2011)

for this bid is/are as follows:

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution

in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted

cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover all my

obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid:

No late, couriered, faxed or emailed tenders will be accepted. Tenders must be deposited in the tender box at 135 Main Street, Flagstaff, 4810 before closing date and time. Do not reproduce this tender document. Initial each and every page. Site meetings will be reflected on adverts if attendance is compulsory.

Mandatory documents: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Local Content is 100% where applicable, Completed and Signed Annexure C, A Valid SARS TCS Pin printout, A signed letter by the bidder confirming that no undisputed municipal accounts are overdue by more than 30 days and proof thereof. Tender validity period: 90 days after tender closing date.

Evaluation criteria: 80/20 Price=80 points Specific goals =20 points.

Owned by black people who are youth (18-35 years old) 6 points, owned by black people who are women 6 points,

owed by black people living with disability 2 points and owned by black people 6 points

Downloadable on www.ihlm.gov.za Procurement: tender stages.

preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included);

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points

for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire