Supply and maintenance of kerio connect mail server licence – 24-Month renewal

Closing date: 01 September 2026 at 12h00. Advertisement date: 21 August 2026. No briefing or site visit is mentioned.

Enquiries: Serah-Mari Van Niel and Fabiola Young. Information desk: 169 Main Road, Port Nolloth, 8280. Website: www.richtersveld.gov.za. E-tender documents available at https://etenders.treasury.gov.za/.

Submit quotations to the tender box at 169 Main Road, Port Nolloth, 8280, by 12h00 on 01 September 2026. Late, incomplete, unsigned, pencil-written, faxed, or emailed submissions will be rejected. The quotation must be signed by a director of the company. All compulsory documents must be attached; omissions may lead to disqualification. Price alterations must be signed; unsigned changes disqualify the bid. Returnable documents: CK1 company registration, ID copies of all shareholders/owners/partners/managers, rates and taxes invoice or signed lease agreement, MBD 2 (SARS Tax Pin), Declaration on State of Municipal Account, MBD 4 (Declaration of Interest), MBD 9 (Certificate of Independent Bid Determination), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Past SCM Practices), and CSD registration report. MBD 6.1 and MBD 9 must be originals; MBD 4 and MBD 9 must be dated within the quotation period.

Compulsory documents to submit: Company registration documents (CK1), ID copies of all shareholders/owners/partners/managers, rates and taxes invoice or signed lease agreement, MBD 2 (SARS Tax Pin), Declaration on State of Municipal Account, MBD 4 (Declaration of Interest), MBD 9 (Certificate of Independent Bid Determination), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Past SCM Practices), CSD registration report. Quotation must be signed by the Director. Late, incomplete, unsigned, or pencil submissions will not be accepted.

Quotations above R30,000 will be evaluated on the 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals: promotion of enterprises located in Northern Cape (max 10 points) and advancement of HDI (race 5 points, gender 5 points). Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Supply and maintenance of Kerio Connect Mail Server Licence for 90 users on a 24-month basis. Delivery address: 169 Main Road, Port Nolloth, 8280.

Pricing schedule for supply and maintenance of Kerio Mail Server Licence for 90 users on a 24-month basis. Prices must be VAT inclusive, include delivery charges, and be firm. Grand total to be provided.

Prices must be VAT inclusive (if VAT registered) and include delivery charges. Prices must be firm (fixed) except for statutory changes (VAT and customs/excise levies). No price increases will be approved after submission. Quotation validity: 90 days. Pricing schedule: provide unit prices (excluding and including VAT) and grand total for the 24-month licence.

Bidders must be registered on the Central Supplier Database (CSD). Must provide a valid SARS Tax Pin (MBD 2); original tax clearance certificate required, certified copies not accepted. Must not be in arrears with municipal rates or service charges for more than three months. Must submit Declaration on State of Municipal Account. Must complete and submit MBD 4, MBD 6.1, MBD 8, and MBD 9 forms. Bidders must not be in the service of the state. Must provide company registration documents (CK1) and copies of shareholders/owners/partners/managers. Must provide proof of directors and rates & taxes invoice or lease agreement.

All goods/services subject to Richtersveld Municipality's SCM Policy. Purchases only through official order form; no delivery before order. Prices must be VAT inclusive, include delivery charges, and be firm (fixed) except for statutory changes. Quantities are given in good faith and may be adjusted. Municipality not responsible for quotations deposited in wrong box. No price increases after submission. Validity of RFQ: 90 days.

Bidders must not be in arrears with municipal rates and service charges for more than three months. Tax clearance certificate (MBD 2) required; original valid certificate must be submitted, certified copies not acceptable. For consortia/joint ventures, each party must submit separate tax clearance.