Hire of mobile compressors at sanpc refinery for 36 months

Drawings/sketches may be issued by SANPC Refinery as required to clarify written instructions.

Returnable documents: all mandatory compliance documents listed under evaluation criteria must be submitted with the bid. Bids must be submitted by the closing date and time. No other submission details are provided in this document.

Evaluation stages:

1. Mandatory requirements (pass/fail):

• Copies of documents verifying last inspection and testing of safety relief valves for all compressors listed in the schedule of rates.
• Copies of valid inspection documents verifying last pressure vessel inspection records for all compressors, signed off by a registered Approved Inspection Authority (AIA).
• Valid copy of the Compensation Fund certificate.
• Valid trade test certificate for the technician from an approved training authority/institution.

Failure to submit any of these results in disqualification.

2. Technical evaluation (minimum threshold 70%):

• References (weighting 50%): signed and dated reference letters on client letterhead from previous/current clients detailing mobile air compressor hire for Refineries or Manufacturing firms (MHI - Major Hazard Installations), completed in the past 5 years (2020 to date). Scoring: 5 letters = 5, 4 letters = 4, 3 letters = 3, 2 letters = 2, 1 letter = 1, none = 0.
• Technician Experience (weighting 20%): proposed technician must have experience repairing compressors. Scoring based on years of experience: 6+ years = 5, 5 years = 4, 4 years = 3, 3 years = 2, 2 years = 1, less than 2 years = 0.
• Company Response Times (weighting 30%): submit a Service Level Agreement (SLA) specifying turnaround times for critical breakdowns.

Scope: hire of mobile compressors to support operational activities at SANPC Refinery, including major and minor maintenance and project-related activities requiring compressed air. Service provided for SANPC Refinery and its sub-contractor companies.

Equipment required (quantity, estimated days of use):

• D260 CFM: 5 units, 240 days
• D400 CFM: 2 units, 200 days
• D800 CFM: 3 units, 50 days
• LMT (Large Moisture Trap) over 400 CFM to 1200 CFM: 3 units, 200 days
• OIM (Oil injected manifold - 3/4 x 6 plus 2 x 2 Outlet): 1 unit, 240 days
• H952 CFM/25 Bar (Oil Injected Compressor - Diesel, High Pressure): 1 unit, 100 days
• XH 2 Inch / LF (Hoses - 2 Inch Oroflex X 15 m Layflat Hose): 1 unit, 100 days
• OFH 2 Inch (Oil free Hoses - 2 Inch x 5 m High Press Layflat Hose): 6 units, 100 days

Work areas: South Tank Farm (STF), Northern Tank Farm (NTF), Bitumen, Solvents, LPG Gas, Process Plants (NZ, SZ, CZ), Oil Movements, Utilities, Offsites. May also work outside the refinery precinct along transfer lines to Island View Terminal.

Service requirements:

• Both normal pressure and high pressure compressors required.
• Technical support and expertise to provide professional advice and design/approve special requirements on an ad hoc basis.
• Maintenance support crew conversant with all faults, with contingency plan for absenteeism.
• 24-hour turnaround on machine delivery (unless agreed otherwise).
• Compressors must be inspected by EMS (Fire Department) before being allowed on site and display colour coded inspection sticker.
• Exhaust system in good working order; exhaust pipes at least 30 cm long, vent straight up; spark arrestor with certification fitted.
• No fuel or oil leaks; all machine guards in place; double pole battery isolator with battery enclosed; air intake shut off valve present; safety devices to avoid overpressure.
• Proof of certification of pressurized vessel components and pressurized hoses available upon request.
• Contractor responsible for planning and co-ordinating servicing on site; replacement units in place before removal.
• All hose connections fitted with hose restrainers; all hoses crimped (no jubilee clamps).
• Drip trays under all machine parts that could leak fuel or oil.
• Machine placed down wind of people where possible.
• Emergency stop button easily accessible and visible.
• Machines roadworthy with good tyres and operable lights.
• Equipment prevented from accidental movement by brakes and chocking blocks.
• Fuel decanting using approved metal funnels, fuel cans, and hoses with electrical continuity; earthing to prevent static electricity (recorded in Method Statement & Risk Assessment).
• On machine demobilisation notification, hiring cost stops immediately; contractor to collect machine within 24 hours.
• On breakdown, contractor to send qualified mechanic to resolve within 4 hours or send replacement machine within the same period.

Workflow:

• Job card system used for call-offs (pricing) and progress reporting.
• SANPC Refinery provides level 1 schedule; contractor provides man-hours expended and compares against man-hour norms.
• Maintenance priorities: C (Routine, start request date + 30 days, completion 3 months), B (Routine, +14 days, 1 month), A (Schedule Breaker, +1 day, 1 week), E (Emergency, immediate, ASAP + overtime).
• 'E' priority jobs commence immediately; 'A' priority jobs commence within 24 hours of receiving scoping form and order number.
• Contractor Work Request (CWR) generated in SAGE; contractor estimates cost and man hours per schedule of prices.
• Permits obtained by close of business the day prior to planned start; daily clearances from Maintenance Services Focal Point (MSFP).
• Variations require variation order (VO) approved by Area Engineer before extra work commences.
• Execution without job cards not accepted.
• Job cards submitted to Planner for progress reporting; signed by Discipline Supervisor for verification and payment.

Meetings:

• Contractor's representative to attend weekly look-ahead meetings.
• Site Manager to attend KPI review and quarterly performance and safety review meetings.

Contractor organisation:

• Full organogram with functions and names of resources to be supplied.
• SANPC Refinery reserves right to assess all contractor supervisors before they report for work.
• Only approved resources may be used; changes in resource staff require approval from CCM.
• All contractor workers to undergo training through a SETA approved training facility; SANPC Refinery will not pay for trainees.

Division of responsibilities (E=Execute, P=Participate, A=Approve, S=Supply, M=Maintain):

• Work permits: Contractor E, SANPC A.
• Daily work permits: Contractor A/E.
• Gas testing: Contractor E.
• Quality checking: Contractor E, Others P/A.
• Provision of equipment: Contractor supplies transportation, lighting, protective clothing, compressor, cranage, lifting gear, safety equipment, firefighting facilities, resuscitator, standby B.A. set. SANPC supplies site huts, ablution facilities, storage.
• Supply of installed equipment/materials: Contractor identifies work and raises job card, prepares detailed scope, prices, plans sequence, carries out work, reports progress, prepares V.O., hands over. SANPC approves.

Workflow:

• Job card system used for call-offs (pricing) and progress reporting.
• SANPC Refinery provides level 1 schedule; contractor provides man-hours expended and compares against man-hour norms.
• Maintenance priorities: C (Routine, start request date + 30 days, completion 3 months), B (Routine, +14 days, 1 month), A (Schedule Breaker, +1 day, 1 week), E (Emergency, immediate, ASAP + overtime).
• 'E' priority jobs commence immediately; 'A' priority jobs commence within 24 hours of receiving scoping form and order number.
• Contractor Work Request (CWR) generated in SAGE; contractor estimates cost and man hours per schedule of prices.
• Permits obtained by close of business the day prior to planned start; daily clearances from Maintenance Services Focal Point (MSFP).
• Variations require variation order (VO) approved by Area Engineer before extra work commences.
• Execution without job cards not accepted.
• Job cards submitted to Planner for progress reporting; signed by Discipline Supervisor for verification and payment.
• SANPC Refinery provides 30-day look-ahead schedule; contractor manages manpower to meet completion dates.
• Contractor to arrange and coordinate RAMS sessions.
• Operations continuous; contractor to work in close proximity to other contractors and plan for flexibility.
• Notify Area Engineer and CCM in writing of any interruptions; re-coordinate manpower to minimise standing time.
• Contractor responsible for damage to installations; notify Area Engineer or Supervisor of pre-existing damage.
• Access via defined gates and routes.
• All electrical equipment inspected and approved by electrical department.

Technician Experience: The technician assigned to SANPC Refinery must have experience repairing compressors. Scoring based on years of experience: 6+ years = 5, 5 years = 4, 4 years = 3, 3 years = 2, 2 years = 1, less than 2 years = 0. CV of proposed technician must clearly list clients and number of years.

Quality checking is contractor's responsibility (Execute) with others participating/approving. Job cards must be signed by Discipline Supervisor as verification that work is completed to required standard before payment. Proof of certification of pressurized vessel components and pressurized hoses must be available upon request.

Remuneration based on Schedule of prices. Work measured and paid per schedule. Contractor estimates cost and man hours for Contractor Work Request (CWR) in accordance with Schedule of prices. Man-hours expended compared against man-hour norms. No other pricing details provided.

Remuneration based on Schedule of prices. Work measured and paid per schedule. No other financial details provided.

Mandatory compliance documents (failure to submit results in disqualification):

• Copies of documents verifying last inspection and testing of safety relief valves for all compressors listed in the schedule of rates.
• Copies of valid inspection documents verifying last pressure vessel inspection records for all compressors, signed off by a registered Approved Inspection Authority (AIA).
• Valid copy of the Compensation Fund certificate.
• Valid trade test certificate for the technician from an approved training authority/institution.

Other compliance:

• Valid permit to transport compressors on public roads.
• Compliance with OHSA regulations and SANS codes (SANS 12100: 2013 and SANS 347).
• Contractor personnel appointments in accordance with Occupational Health and Safety Act (Act 85, 1993) and part of Contractor's HSSE File.
• Compliance with SANPC Refinery rules and regulations.
• All incidents reported to relevant clearance issuers and maintenance supervisors.
• All electrical equipment brought on site inspected and approved by SANPC Refinery electrical department.

Safety requirements:

• Contractor personnel appointments in accordance with Occupational Health and Safety Act (Act 85, 1993) and part of Contractor's HSSE File.
• Compliance with SANPC Refinery rules and regulations.
• All incidents reported to relevant clearance issuers and maintenance supervisors.
• All mobile compressors must be inspected by EMS (Fire Department) before being allowed on site and display colour coded inspection sticker.
• Exhaust system in good working order; exhaust pipes at least 30 cm long, vent straight up; spark arrestor with certification fitted.
• No fuel or oil leaks; all machine guards in place; double pole battery isolator with battery enclosed; air intake shut off valve present; safety devices to avoid overpressure.
• Emergency stop button easily accessible and visible.
• Equipment prevented from accidental movement by brakes and chocking blocks.
• Fuel decanting using approved metal funnels, fuel cans, and hoses with electrical continuity; earthing to prevent static electricity (recorded in Method Statement & Risk Assessment).
• Machine placed down wind of people where possible.
• Workpack may include Health, Safety and Environment Action Plan, Method Statement, and SANPC Refinery Risk Assessment Method Statement (RAMS).
• All electrical equipment brought on site inspected and approved by SANPC Refinery electrical department.

Division of responsibilities (E=Execute, P=Participate, A=Approve, S=Supply, M=Maintain):

• Work permits: Contractor E, SANPC A.
• Daily work permits: Contractor A/E.
• Gas testing: Contractor E.
• Quality checking: Contractor E, Others P/A.
• Provision of equipment: Contractor supplies transportation, lighting, protective clothing, compressor, cranage, lifting gear, safety equipment, firefighting facilities, resuscitator, standby B.A. set. SANPC supplies site huts, ablution facilities, storage.
• Supply of installed equipment/materials: Contractor identifies work and raises job card, prepares detailed scope, prices, plans sequence, carries out work, reports progress, prepares V.O., hands over. SANPC approves.
• Contractor responsible for damage to installations caused by operations; notify Area Engineer or Supervisor of pre-existing damage immediately.
• Access to worksite via defined gates and routes; operate vehicles with minimum inconvenience.
• Drawings/sketches may be issued by SANPC Refinery to clarify written instructions.

Contractor organisation:

• Full organogram with functions and names of resources to be supplied.
• SANPC Refinery reserves right to assess all contractor supervisors before they report for work.
• Only approved resources may be used; changes in resource staff require approval from CCM.
• All contractor workers to undergo training through a SETA approved training facility; SANPC Refinery will not pay for trainees.
• If a contractor employee is not coping, SANPC Refinery may insist on replacement.

Mandatory requirements (pass/fail):

• Copies of documents verifying last inspection and testing of safety relief valves for all compressors listed in the schedule of rates.
• Copies of valid inspection documents verifying last pressure vessel inspection records for all compressors, signed off by a registered Approved Inspection Authority (AIA).
• Valid copy of the Compensation Fund certificate.
• Valid trade test certificate for the technician from an approved training authority/institution.

The document is a mandatory CEF Group Know Your Counterparty (KYC) questionnaire. It collects corporate details, shareholder and executive management information, stock exchange listing, rating agency status, banking details, and ongoing project information.

CEF SOC Ltd

152 Ann Crescent

Block C, Upper Grayston Office Park

Strathavon, Sandton

South Africa

Telephone: +27 010 201-4700

Fax: +27 010 201-4900

Returnable documents:

• Completed and signed CEF KYC (Know Your Counterparty) due diligence questionnaire.
• All supporting documents listed in the questionnaire, including confirmatory certificates where required (e.g., information officer certificate, finance manager confirmation, secretariat certificate).
• Scanned, signed copy of the questionnaire and attachments returned to CEF Group nominated personnel.

Submission method: email or as directed by CEF Group nominated personnel.

Eligibility requirements:

• Must be a registered company with valid registration and tax numbers.
• Must not be insolvent, under business rescue, or under liquidation.
• Must have satisfactory tax status and submitted all financial returns for the last 3 years.
• Must not have been barred from competing for government contracts.
• Must not have pending litigation with regulators or listed companies.
• Must complete the mandatory due diligence questionnaire and provide all required supporting documents.

The questionnaire requires disclosure of:

• Corporate details: registered company name, previous/trading names, registration number, tax number, country of incorporation, date of incorporation, corporate status, number of employees, nature and line of business.
• Registered and business addresses, telephone, email, website, branch details.
• Contact person details (primary contact, department, telephone, email).
• Shareholders: name, nationality, appointment date, identity number; parent company and ultimate parent company.
• Executive management: name, nationality, position, identity number.
• Stock exchange listing details (exchange name, country, market capitalization, status).
• Rating agency details (agency, rate, date, status).
• Banking details: bank name, SWIFT code, IBAN/routing code, account manager name.
• Experience in the industry (years), licenses (name and registration number, authority/regulator).
• Intellectual property, patents, or technology relevant to the business.
• Ongoing projects: project type, name, infrastructure, commencement date, status, value, owner/lease.

Mandatory due diligence questionnaire covering:

• Sanctions: whether the company or affiliates are located in, operating from, or dealing with sanctioned countries or entities; any convictions or pending investigations related to sanctions or export control.
• Data protection: information audit, personal data handling, security measures, certifications, policies, sub-processor contracts, breach reporting, any penalties for data breaches.
• Competition: any punitive awards from competition regulators, convictions or investigations under competition/anti-trust laws.
• Ethics and integrity: directors/executives who are government officials, government ownership or control, existence of employee code of conduct, anti-bribery and corruption policy, and reporting process (confirmatory certificate required).
• Fraud/corruption: any convictions, prosecutions, or pending investigations involving the company, affiliates, shareholders, directors, or key employees.
• Barring from government contracts in any country.
• Financial status: insolvency, business rescue plans, tax status, submission of financial returns for the last 3 years (written confirmation from finance manager required), liquidation.
• Litigation: pending litigation with regulators or listed companies.

The questionnaire requires disclosure of industry experience (years), licenses held (name, registration number, issuing authority/regulator), and any intellectual property, patents, or technology relevant to the business. It also asks about processes for identifying and reporting personal data breaches and any penalties received for data breaches.

The mandatory third-party due diligence questionnaire covers corporate details, shareholders, executive management, experience, ongoing projects, sanctions, data protection, competition, ethics, financial status, and litigation. It must be completed and returned with all required supporting documents.

Returnable documents:

• SBD 4 (Bidder's Disclosure): declares whether the bidder or any director/trustee/shareholder/member/partner is employed by an organ of state, has a relationship with anyone employed by the procuring institution, or has an interest in any other related enterprise. Must disclose all CSD-registered active companies linked to all directors. Failure to disclose leads to disqualification. A false declaration disqualifies the bid.

Submission method and address: not stated in the document.

Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

The bid will be disqualified if the SBD 4 disclosure is found to be false.

Failure to disclose all CSD-registered active companies linked to all directors leads to disqualification.

No scoring or preference point system is stated in this document.

Bidders must complete and submit the SBD 4 (Bidder's Disclosure) form.

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must disclose all CSD-registered active companies linked to all directors.

Bidders must not have colluded with competitors regarding the quality, quantity, specifications, prices, or any other aspect of the bid. The bid must be arrived at independently, without consultation or arrangement with any competitor. Bidders must not have disclosed the terms of the bid to any competitor prior to the official bid opening or contract award. Bidders must not have consulted with any official of the procuring institution regarding the bid, except for clarification as required. Bidders must not have been involved in drafting the specifications or terms of reference for this bid. Suspicious bids will be reported to the Competition Commission and may lead to administrative penalties, criminal investigation, or restriction from doing business with the state for up to 10 years.

The tender is for the appointment of a service provider for compressor hire services at the SANPC Refinery for a period of 36 months. The pricing schedule provides a detailed breakdown of equipment and mobilisation items with quantities and rates.

Pricing and bill of quantities for compressor hire services at the SANPC Refinery, covering a 36-month contract period. The schedule itemises:

• Compressor hire: D260 CFM (5 units, 240 days/year), D400 CFM (2 units, 200 days/year), D800 CFM (3 units, 50 days/year), LMT (Large Moisture Trap) over 400 to 1200 CFM (3 units, 200 days/year), OIM (Oil Injected Manifold, 3/4 x 6 plus 2 x 2 outlet) (1 unit, 240 days/year), H952 CFM/25 Bar oil-injected diesel high-pressure compressor (1 unit, 100 days/year), XH 2-inch hoses (Oroflex 15m layflat) (1 unit, 100 days/year), OFH 2-inch oil-free hoses (5m high-pressure layflat) (6 units, 100 days/year).
• Mobilisation and demobilisation (return trip): truck 0-16 km per load (200 loads), truck 17 km and over per load per km (500 loads), bakkie 0-16 km per load (200 loads), bakkie 17 km and over per load per km (500 loads).
• The contract value calculated from these quantities is for internal contract management only and is not a guarantee of allocated work. SANPC Refinery accepts no liability for the accuracy of the quantities and will not entertain claims in this regard.

Pricing must be submitted on the provided Commercial Bid Breakdown Pricing and Bill of Quantities schedule. Rates are per hired equipment (24 hours) and per load for mobilisation/demobilisation. The schedule includes subtotal, VAT, and total contract amount including VAT, with separate columns for Year One, Year Two, and Year Three costs.

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): must be completed and submitted to claim specific goal points. Failure to submit proof with the tender means no preference points are claimed.
• Proof of ownership for claimed specific goals (black, women, youth, or persons with disabilities) must accompany the form.

Disqualification risks:

• Fraudulent claims or failure to fulfil contract conditions may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with organs of state for up to 10 years, or criminal prosecution.

Preference point system: 80/20.

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals and points allocated (as per Table 1):

• Enterprises with 51% or more ownership by black persons: 10 points.
• Enterprises with 51% or more ownership by women: 5 points.
• Enterprises with 51% or more ownership by youth: 3 points.
• Enterprises with 10% or more ownership by persons with disabilities: 2 points.

Bidders must indicate in the form how they claim points for each applicable goal. The organ of state may require substantiation of any claim at any time.

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) to claim specific goal points. The form requires:

• Company name and registration number.
• Type of company (e.g., partnership, sole proprietorship, close corporation, (Pty) Ltd, etc.).
• Declaration that the information is true and correct.

Bidders must provide proof of ownership for claimed specific goals (black, women, youth, or persons with disabilities).

Preference point system: 80/20.

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals and points allocated (as per Table 1):

• Enterprises with 51% or more ownership by black persons: 10 points.
• Enterprises with 51% or more ownership by women: 5 points.
• Enterprises with 51% or more ownership by youth: 3 points.
• Enterprises with 10% or more ownership by persons with disabilities: 2 points.

Bidders must indicate in the form how they claim points for each applicable goal. The organ of state may require substantiation of any claim at any time.

The department requires the appointment of a service provider for compressor hire services at the SANPC Refinery for a period of 36 months. The scope of work is detailed in Annexure A.

Compulsory briefing session: 27 October 2026 at 11:00. RSVP to [email protected]. Venue: 1 Refinery Road, Isipingo, Prospecton, Durban.

Closing date: 09 November 2026 at 12:00 (midday).

Tender validity period: 120 days from closing.

Enquiries (technical and procurement):

• Contact: Tisetso Radebe
• Email: [email protected]

Briefing RSVP:

• Email: [email protected]

Submission:

• Email: [email protected]

Service/delivery address:

1 Refinery Road

Isipingo

Prospecton

Durban

Submission method: email only, to [email protected]. Late emails are disqualified. Links to file-sharing services are not accepted and will lead to disqualification.

Returnable documents (all must be completed, signed and submitted with the proposal):

• Part 3: Proposal Form — the offer, including bidder details and pricing.
• Part 4: Signing Power – Resolution of Board of Directors — authorises the signatory to bind the bidder.
• Part 5: Certificate of Acquaintance with RFT Documents — confirms the bidder has read and understood all RFT conditions.
• Part 6: Certificate of Acquaintance with Scope of Work — confirms the bidder has read and understood the scope of work.
• Part 7: Breach of Law Form — discloses any serious breach of law in the preceding 5 years.
• SBD 1: Invitation to Bid — bidder and contact details, signed as the offer cover page.
• SBD 4: Bidders Disclosure — declares any interest or connection with the state.
• SBD 6.1: Preference Points Claim Form — claims B-BBEE points under the preferential procurement regulations 2022.

Additional returnable documents:

• Valid SARS tax compliance status (or proof of application with SARS Tax Verification PIN). Consortia/JVs must submit a separate tax compliance status for each party.
• Valid B-BBEE affidavit or certificate.
• Proof of business address: lease agreement, municipal utility bill, or local council letter.
• CSD Summary Report or CSD supplier number.

Disqualification risks:

• Submission after the closing time or to the wrong email address.
• Missing, incomplete, fraudulent, or factually untrue information or documentation.
• Submitting links instead of attached documents.
• Attempting to canvass CEF officers between closing and award, or colluding with other bidders.

Evaluation is in three phases:

• Phase 1: Mandatory requirements — bidders must meet all mandatory requirements (tax compliance, B-BBEE, proof of address, CSD registration, and all returnable documents).
• Phase 2: Technical evaluation — assessment against the technical requirements in Annexure B.
• Phase 3: Evaluation on Price and specific goals — scoring on price and preference points (SBD 6.1).

Refer to Annexure B for the detailed evaluation criteria. CEF reserves the right to award to the highest scoring bidder unless objective criteria justify otherwise, and may undertake post-tender negotiations with short-listed bidders.

The department requires the appointment of a service provider for compressor hire services at the SANPC Refinery.

Contract period: 36 months.

Scope of work is detailed in Annexure A (Scope of work/Specification).

The service provider is fully responsible for the acts and omissions of persons directly or indirectly employed by them, and must comply with all requirements in the RFT.

No specific experience or qualification requirements are stated in the document. Bidders must be able to provide the services as per the scope of work.

Tax compliance:

• Valid SARS tax compliance status or proof of application, with a SARS Tax Verification PIN to allow electronic verification. Consortia/JVs must submit a separate tax compliance status for each party.
• Tax compliance must remain valid for the duration of the contract; failure to renew may lead to termination.

B-bbee:

• Valid B-BBEE affidavit or certificate required.
• SBD 6.1 Preference Points Claim Form must be completed to claim preference points.

CSD registration:

• CSD Summary Report or CSD supplier number required.

Proof of business address:

• Lease agreement, municipal utility bill, or local council letter.

Legal compliance:

• Bidders found guilty of a serious breach of law (e.g., Competition Act) in the preceding 5 years may be excluded; must declare in Part 7.
• Bidders must be in full compliance with all applicable laws and regulations.

Security screening:

• CEF may subject the successful bidder to security screening by SSA before appointment.

The successful bidder must enter into a contract. The proposal, if accepted, constitutes a binding contract. If the bidder fails to commence services within 4 months of notification, CEF may recover costs incurred in re-tendering. Penalty clauses may be negotiated for non-compliance with material terms. Non-compliance with material terms constitutes a material breach and grounds for cancellation. The contract is governed by South African law; bidders must specify a domicilium citandi et executandi in South Africa. Foreign bidders must name an authorised representative in South Africa with power of attorney. Confidentiality obligations apply to all information related to the RFT and any subsequent contract.

CEF reserves the right to: modify the RFT's services and request re-tender; reject any non-conforming proposal; disqualify late submissions; not necessarily accept the lowest price; reject all proposals; withdraw the RFT; award a contract for only a portion of the services; split the award; make no award; remove or add scope of work during the contract period. CEF may also exclude bidders found guilty of serious breach of law in the preceding 5 years, conduct due diligence on bidders, and undertake post-tender negotiations.

Mandatory requirements include: valid SARS tax compliance status (or proof of application with PIN), valid B-BBEE affidavit/certificate, proof of business address (lease agreement, municipal utility bill, or local council letter), CSD Summary Report or CSD supplier number, and all returnable documents listed in Part 3.

Evaluation is in three phases: Phase 1 – Mandatory requirements; Phase 2 – Technical evaluation; Phase 3 – Evaluation on Price and specific goals. Refer to Annexure B for detailed criteria.