Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
R37 Road from Polokwane to Lebowakgomo next to Bakone Malapa Museum - Polokwane - Polokwane - 0699
Organization Type
GOVERNMENT
Published
15 Oct 2026
OCDS Reference
ocds-9t57fa-174297
The limpopo department of sport, arts and culture requires a once-off supplier to supply, deliver and install furniture and equipment for the limpopo provincial theatre, covering general furniture, theatre specialist furniture, restaurant and bookshop fittings, office furniture, front-of-house and back-of-house items, and theatre technical equipment. All items must be new, commercial or institutional grade, compliant with sabs/iso standards, and delivered and installed within 10 weeks of appointment. Bidders must attend a compulsory briefing session on 27 october 2026 at 10:00 at the theatre site and must achieve a minimum functionality score of 70 out of 100 to proceed to price evaluation. The contract will be awarded on the 80/20 preference point system, with 80 points for price and 20 for specific goals.
Compulsory briefing session: 27 October 2026 at 10:00 at Limpopo Provincial Theatre site on R37 road from Polokwane to Lebowakgomo, next to Bakone Malapa Museum; all attendees must wear protective clothing (helmets, safety boots, reflectors).
Closing date and time: 9 November 2026 at 11:00; submit one original sealed bid to the tender box at 21 Biccard Street, Olympic Towers, Polokwane, 0699; late bids will not be accepted.
Functionality threshold: minimum 70 out of 100 points required to proceed to price evaluation; criteria are technical proposal and methodology (20), product compliance and specifications (20), proven track record with reference letters (20), highest value of project executed (20), and financial capacity (20).
Mandatory returnable documents: SBD 1, SBD 3.1 (firm prices) and SBD 4 must be completed, signed and submitted; non-submission or incomplete completion will disqualify the bid; SBD 6.1 is required to claim specific goals but non-completion does not disqualify.
Eligibility: bidders must be registered on the National Treasury Central Supplier Database (CSD) by the closing date and be tax compliant; no bids from persons in the service of the state.
Pricing: all prices must be VAT inclusive, in South African Rand, include supply, delivery and installation costs, and remain valid for 120 days from the closing date; only firm prices will be accepted.
Delivery and installation: all furniture and equipment must be brand new, commercial or institutional grade, compliant with SABS/ISO standards, and delivered and installed within 10 weeks of appointment during office hours.
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Date & Time
Monday, 09 November 2026 - 11:00
Venue
Limpopo Provincial Theatre site on R37 road from Polokwane to Lebowakgomo, next to Bakone Malapa Mus
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Categories
Request for Bid(Open-Tender)
R37 Road from Polokwane to Lebowakgomo next to Bakone Malapa Museum - Polokwane - Polokwane - 0699
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: Good Manufacturing Practice (GMP), SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Description
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip15 Oct
2026
Tender Published
Tender was published
09 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip
The department requires a once-off supplier to supply, deliver and install furniture and equipment to the Limpopo Provincial Theatre. The scope spans nine volumes covering general furniture and loose FF&E, theatre specialist furniture, restaurant/coffee shop/bookshop FF&E, offices and staff facilities, front of house and public areas, back of house and storage, and theatre technical equipment and control furniture.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Limpopo - Sport Arts and cultureMatched by category & region
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Purpose appoint once-off supplier to supply deliver and install furniture and equipment to Limpopo Provincial Theatre
Background Limpopo Provincial Theatre strategic cultural institution mandated to promote performing arts cultural heritage and creative industry development in the province
Definitions DSAC organ of state SLA service level agreement VAT Value Added Tax FF&E Furniture Fixtures and Equipment
Legislative framework Bidders must comply with tax legislation Income Tax Act 1962 VAT Act 1991 procurement legislation Treasury Regulation 16A3 PFMA PPPFA technical legislation standards
Briefing session compulsory briefing session required
Timeline advertisement 15 October 2026 bid closing 9 November 2026 11:00 compulsory briefing 27 October 2026 10h00 at Limpopo Provincial Theatre site R37 road Polokwane to Lebowakgomo next to Bakone Malapa Museum tender validity 120 days after closing
Contact and communication enquiries to Ms Modiba V [email protected] and Mr Mhangwana M [email protected] all telephonic enquiries must be reduced to writing and sent to above email all communication between closing date and award discouraged all communication must be in writing
Late bids bids received after closing date and time will not be accepted
Counter conditions amendments to bid conditions will invalidate bids
Fronting prohibited DSAC may investigate and may restrict bidder from public sector for up to 10 years
Supplier due diligence DSAC reserves right to conduct due diligence before final award or during contract period assessing insolvency liquidation or deregistration
Submission of proposals bid documents placed in tender box on or before closing date and time one original copy marked correctly and sealed bidders must initial each page of tender document and attachments
Duration of contract successful bidder appointed for once-off period
Service requirements scope of work successful bidder must supply deliver and install furniture and equipment as specified ensure damaged items immediately replaced no delays brand new only delivery within 10 weeks delivery during office hours commercial institutional grade comply with SABS ISO standards specialist furniture compatible with theatre operations mobile units heavy-duty lockable castors edges rounded protected mirrors safety-backed joinery moisture-resistant finishes durable low-maintenance suitable for heavy commercial hospitality environments tabletops heat moisture stain resistant chairs withstand intensive daily use countertops impact resistant easy to sanitize display shelving adjustable exposed corners rounded desks integrated cable management office chairs ergonomic adjustable lumbar support height adjustment storage units lockable three keys reception ticket counters accessible service positions suitable industrial theatre environments shelving heavy-duty loading storage cabinets lockable three keys steel components corrosion protected before powder coating workbenches support heavy maintenance waste handling permits hygienic cleaning segregation security furniture accommodates CCTV access control communication technical furniture integrates lighting sound AV stage management equipment racks adequate ventilation cable management operator consoles ergonomic extended operation portable equipment heavy-duty lockable castors all installations coordinated with Department commissioning includes functional testing operational demonstrations delivery to Limpopo Provincial Theatre next to Bakone Malapa Museum on R37 road to Lebowakgomo from Polokwane
Important Dates
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip (TENDER)Advertisement of bid on tender portal 15 October 2026
Bid closing date 9 November 2026 at 11:00
Compulsory Briefing Session 27 October 2026 10h00 at Limpopo Provincial Theatre site on R37 road from Polokwane to Lebowakgomo next to Bakone Malapa Museum all bidders must wear protective clothing helmets safety boots reflectors
Tender validity period 120 days after closing date and time
Contact Information
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip (TENDER)Enquiries Ms Modiba V email [email protected] telephone 015 284 4108
Enquiries Mr Mhangwana M email [email protected]
Submission address 21 BICCARD STREET OLYMPIC TOWERS POLOKWANE 0699
Delivery address Limpopo Provincial Theatre next to Bakone Malapa Museum on R37 road to Lebowakgomo from Polokwane
Submission Guidelines
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip (TENDER)Submit bid documents to tender box at 21 BICCARD STREET OLYMPIC TOWERS POLOKWANE 0699
One original copy marked correctly and sealed required
Bidders must initial each page of the tender document and attachments
Bids must be received by 9 November 2026 at 11:00
Late bids will not be accepted
Returnable forms required: SBD 1 (Invitation to bid), SBD 3.1 (Pricing schedule Firm prices), SBD 4 (Bidder disclosure), SBD 6.1 (Preference points claim form)
Non-submission of SBD 1 SBD 3.1 SBD 4 leads to disqualification
Non-completion of SBD 6.1 results in non-awarding of specific goals
Evaluation Criteria
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip (TENDER)Phase 1 Administrative Compliance
Phase 2 Functionality Compliance minimum 70/100 points to proceed
Phase 3 80/20 Preference Point Scoring System
Technical Specifications
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip (TENDER)Supply deliver and install furniture and equipment to Limpopo Provincial Theatre
Brand new furniture and equipment only no second-hand
Delivery within 10 weeks after appointment
Delivery during office hours
All furniture and equipment shall be commercial institutional grade
Furniture shall comply with applicable SABS ISO standards
All specialist furniture and equipment shall be compatible with theatre operations
Mobile units should have heavy-duty lockable castors where applicable
Edges shall be rounded or protected against impact
Mirrors shall be safety-backed
Joinery should be moisture-resistant and suitable for intensive use
All finishes shall be durable low-maintenance and easily cleaned
Furniture should be suitable for heavy commercial hospitality environments
Tabletops shall be heat moisture and stain resistant
Chairs shall withstand intensive daily public use
Countertops shall be impact resistant and easy to sanitize
Display shelving shall be adjustable where indicated
All exposed corners shall be rounded for public safety
All desks shall include integrated cable management
Office chairs should be ergonomic with adjustable lumbar support and height adjustment
Storage units should be lockable and supplied with three keys
Reception and ticket counters shall provide accessible service positions
Furniture shall be suitable for industrial and theatre operational environments
Shelving systems should be designed for heavy-duty loading and continuous use
Storage cabinets should be lockable and supplied with three keys
All steel components shall be corrosion protected before powder coating
Workbenches shall be capable of supporting heavy maintenance activities
Waste handling furniture shall permit hygienic cleaning and segregation of waste streams
Security furniture shall accommodate CCTV access control and communication equipment
All technical furniture shall integrate with lighting sound AV and stage management systems
Equipment racks should provide adequate ventilation and cable management
Operator consoles should be ergonomically designed for extended operation
Portable equipment shall incorporate heavy-duty lockable castors where required
All installations shall be coordinated with the Department
Commissioning shall include functional testing and operational demonstrations
Furniture and equipment to be delivered to Limpopo Provincial Theatre next to Bakone Malapa Museum on R37 road to Lebowakgomo from Polokwane
Financial Requirements
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip (TENDER)Bid validity period 120 days from closing date
All delivery costs must be included in the bid price for delivery at prescribed destination
All applicable taxes includes value-added tax pay as you earn income tax unemployment insurance fund contributions and skills development levies
Compliance Requirements
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zip (TENDER)CSD registration on or before closing date
Tax compliance verified on National Treasury Central Supplier Database
SARS tax compliance status PIN or CSD number required
Bidders must not be persons in service of state
No counter conditions or amendments to bid conditions allowed
Bidders must initial each page of tender document and attachments
Section
Source: VOLUME 1-10 SUPP DEL & INSTAL FF&E.zipPreference point system 80/20 system applicable requirements with Rand value up to R50 000 000 all taxes included
Specific goals and points each requiring 51% ownership Black people 10 points verified through CSD report Women 2 points CSD report Youth 2 points CSD report People with Disabilities 2 points CSD report attach medical certificate with practice number from registered doctor or hospital not older than 12 months of issue Military Veterans 2 points CSD report attach proof from Department of Military Veterans Rural Township Business 2 points CSD report attach letter from Traditional Authority and municipal bill not older than 12 months
Maximum points allocation Price 80 points Specific Goals 20 points Total 100 points
Points awarded for price based on formula Ps points scored Pt price of tender under consideration Pmin price of lowest acceptable tender
Points awarded for specific goals as per table above
Declaration points claimed must be true and correct contractor may be required to furnish documentary proof if specific goals claimed fraudulently consequences include disqualification cost recovery contract cancellation restriction from business for up to 10 years and criminal prosecution
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Rissik St, Polokwane Central, Polokwane, 0700, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
06 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
015-284-4069[email protected]www.sac.limpopo.gov.zaRissik St, Polokwane Central, Polokwane, 0700, South Africa
Key Personnel
Median Estimate
R 2 497 079
Range
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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