Review of kareeberg municipality's spatial development framework and land use management scheme (spluma compliance)

Closing: 10 November 2026 at 15:00

• The invitation to bid page states a closing time of 12:00; confirm the correct time with the municipality.
• Bids are opened on the closing day in the Council Chambers.
• No briefing session will be held.
• No site visit is scheduled.

Enquiries

• Contact: Mr Faried Manue (also given as Mr Faried Manuel)
• Telephone: 053 382 3012 / (053) 382 3102
• Email: not stated

Issued by

Kareeberg Municipality

10 Hanua Street

Carnarvon

8925

Postal address

P O Box 226

Carnarvon

8925

Municipal Manager: MF Manuel

Submission method

• Sealed envelope, clearly marked with the RFQ number and title.
• Deliver to the tender box at Kareeberg Municipality, 10 Hanua Street, Carnarvon, 9825.
• Postal delivery: P O Box 226, Carnarvon, 8925.
• Tender box hours: 07:30 to 16:20, five days a week.
• Bids are opened on the closing day in the Council Chambers.
• Late or unmarked bids will not be considered.
• Bids must be submitted on the official forms; retyped documents are not accepted.
• The contract is subject to the General Conditions of Contract and any Special Conditions of Contract.

Returnable documents (all completed, signed and attached)

• Authority to Sign a Bid, with a certified copy of the board resolution.
• MBD 4 Declaration of Interest.
• MBD 5 Declaration for Procurement above R10 million (VAT included).
• MBD 6.1 Preference Points Claim Form, with a certified copy or the original B-BBEE certificate.
• MBD 8 Declaration of Past Supply Chain Management Practices.
• MBD 9 Certificate of Independent Bid Determination.
• MBD 10 Certificate of Payment of Municipal Accounts, listing the identity numbers, residential addresses and municipal account numbers of every member, partner and director.
• Envelope 2: Pricing Schedule, completed and signed.
• Declaration by Tenderer.
• Schedule 1: detailed proposal of the services offered.
• Schedule 2: proof of CSD registration and tax clearance certificate or tax PIN (MBD 2).
• Original bank confirmation letter bearing the bank stamp.
• Board resolution signed by all directors, members or partners.

Preference point system: 80/20.

• Bids are adjudicated under the Preferential Procurement Policy Framework Act and the Kareeberg Municipality Supply Chain Management Policy.
• Detailed evaluation criteria are set out in the RFQ document.
• The municipality is not bound to accept the lowest or any bid.
• No minimum qualifying score is stated.

Scope

• Review the Kareeberg Municipality Spatial Development Framework (SDF) and Land Use Management Scheme (LUMS), both approved in 2019.
• Produce a complete SPLUMA-compliant SDF for the entire municipal area, meeting the Guidelines for Spatial Development Frameworks.
• The SDF must give effect to the Chapter 2 development principles and norms and standards, to section 12 read with section 20(2), and to section 21(a)–(p) of the Spatial Planning and Land Use Management Act.

Required tasks

• Scan relevant policy and legislation and extract the directives that apply.
• Examine the existing NSDF, PSDF, Karoo RSDF, district and local municipal SDFs.
• Review the Spatial Planning Base Data Audit reports.
• Review the Integrated Development Plan, DDM and sector plans, and assess the integrated development planning process and methodology.
• Study resource material produced by other organs of state.
• Review current planning theory and practice, nationally and internationally.
• Consult on the draft and final documents.
• Work must reflect familiarity with SPLUMA, the 2017 SDF Guidelines, the National Land Use Classification Project, land use audits and soil capability studies.

Deliverable

• A complete SPLUMA-compliant SDF for the whole municipal area, including all elements required by the SDF Guidelines.

Reference material

• The current SDF is available on the municipal website at www.kareeberg.gov.za.

Approach required

• Scan relevant policy and legislation and extract the applicable directives.
• Examine the existing NSDF, PSDF, Karoo RSDF, district and local SDFs.
• Review the Spatial Planning Base Data Audit reports.
• Review the IDP, DDM and sector plans and assess the integrated development planning process.
• Study resource material from other organs of state.
• Review current planning theory and practice, nationally and internationally.
• Run a consultative process on the draft and final documents.
• Demonstrate familiarity with land use audits and soil capability studies.

Pricing schedule (Schedule 3, Envelope 2)

• Itemised description, quantity, rate and amount.
• Subtotal excluding VAT.
• VAT at 15%.
• Total bid amount including VAT.
• The pricing proposal must be completed and signed.

Pricing

• Schedule 3 pricing proposal: subtotal excluding VAT, VAT at 15%, and total bid amount including VAT.
• Quoted prices are fixed; no variation except authorised price adjustments or a bid validity extension.

Payment

• Payment within 30 days of invoice submission.
• Payment in Rand unless otherwise stipulated.

Performance security

• The successful bidder must furnish a performance security within 30 days of the award notification, for the amount stated in the Special Conditions of Contract.
• Acceptable forms: a bank guarantee or irrevocable letter of credit, or a cashier's or certified cheque.
• The security is released within 30 days after completion of the performance obligations.

Other

• Variation orders are limited to 15% of the original contract value.
• Late performance attracts a penalty calculated at the prime interest rate for each day of delay.

Eligibility

• Registered on the National Treasury Central Supplier Database (CSD).
• Tax clearance certificate or tax PIN (MBD 2); SARS must confirm tax matters are in order before award.
• Municipal rates, taxes and service charges must not be in arrears.
• Registered with the relevant statutory professional body for the sector.
• No bid will be considered from a person in the service of the state, a provincial government or a municipality.

B-bbee

• A certified copy or the original B-BBEE certificate must accompany the MBD 6.1 preference points claim.
• Preference points are claimed under the 80/20 system.

Company documents

• Company registration number, income tax number and VAT registration number.
• Original bank confirmation letter with the bank stamp.
• Board resolution authorising the signatory, signed by all directors, members or partners.

The General Conditions of Contract apply, with any Special Conditions taking precedence where they conflict.

• Performance security: within 30 days of award notification, for the amount stated in the Special Conditions.
• Payment: within 30 days of invoice; in Rand.
• Variation orders: up to 15% of the original contract value.
• Delays: the supplier must notify the municipality in writing of any delay, its likely duration and cause; penalties accrue at the prime interest rate per day of delay.
• Termination for default: the municipality may terminate for non-delivery, failure to meet obligations, or corrupt or fraudulent practices.
• Restriction: a defaulting supplier may be barred from public-sector business for up to 10 years, with 14 days to give reasons against the restriction.
• Disputes: amicable resolution first, then mediation, then a South African court.
• Liability: capped at the total contract price, excluding repair or replacement of defective equipment.
• Warranty: 12 months from delivery and acceptance, or 18 months from shipment, whichever is earlier.
• Subcontracting, assignment or cession requires the municipality's prior written consent.
• Intellectual property in documents or projects developed for the municipality vests in the municipality.
• The contract is governed by South African law and written in English.