Supply and delivery of printers, laminating machines and laptops for centres (inct 4) – RFQ

Closing date: 24 August 2026. Closing time: 11:00.

Bidding process enquiries: Ms. Y Matshaya, [email protected], 041 180 4075. Specification clarity: Mr. S Lolo, [email protected], 043 753 0060. Delivery contact: Ms. Y Matshaya, 043 753 0060. Delivery address: 10 Mfaxa Road, Border Training Centre, Eastern Cape CET College, NU1 Mdantsane, 5219.

Quotations must be emailed to [email protected] and [email protected] before 11:00 on 24 August 2026. Submissions must be on company letterhead or stamped with a business stamp. The document must be completed in non-erasable ink; pencil, correction fluid, errors or omissions will disqualify. Returnable documents: valid SARS tax clearance and tax compliance status PIN; business entity registration certificate (e.g. CK document); certified ID copies of directors not older than 6 months; municipal statement of accounts not older than 3 months or lease agreement (or ward councillor letter for rural bidders); full CSD registration report; separate quotation on company letterhead; completed SBD 4; proof of ICT equipment reseller registration with reputable distributors. If the bid sum on SBD 1 differs from SBD 3.1, the offer is invalidated.

The following particulars must be provided: name of bidder, postal address, street address, cellphone number, telephone number, VAT registration number, email, name of signatory, signature, date, capacity under which the bid is signed, total bid price including VAT. Also required: completed SBD 4, separate quotation on company letterhead, and all mandatory documents listed in the requirements section.

Phase 1: no functionality evaluation. Phase 2: price and preferential points. Price points = 80, specific goals = 20, total = 100. Specific goal points: black ownership (EME/QSE at least 51% black-owned) 3 points; women ownership (at least 51% women-owned) 5 points; youth ownership (at least 51% youth-owned, up to 35 years) 5 points; disability (at least 51% owned by people with disability) 5 points; locality (located in Eastern Cape) 2 points. Documentation required to claim points: CIPC registration, CSD report showing percentage shareholding, medical certificate/SASSA for disability, municipal rates account or councillor letter or lease agreement for locality. Non-submission of required documents means 0 points for that goal.

Supply and delivery of: 30 laptops, 9 all-in-one multifunction inkjet printers (print, copy, scan), 30 14.5-inch A4 laminating machines. Laptop specifications: 12th Gen Intel Core i5-1235U (1.30 GHz), 15.6-inch Full HD (1920x1080) display, 8GB DDR5 RAM, 512GB SSD, Windows 11 Pro, Wi-Fi, Bluetooth, HDMI, 2 USB 2.0 ports, 1 USB Type-C port, 720p camera, 42mAh battery. Delivery timelines must be provided.

Bidders must provide delivery timelines in days.

Only firm prices accepted. Separate schedule per delivery point if prices differ. Offer valid for a stated number of days from closing. Items: 30 laptops, 9 all-in-one multifunction inkjet printers, 30 14.5-inch A4 laminating machines. Total carried to SBD 1. Pricing inclusive of all costs including delivery and disbursements. Total price VAT inclusive. By signing, the bidder warrants the quotation is correct, rates cover all specified work and obligations, and errors/omissions are at the supplier's risk.

Only firm prices accepted; non-firm prices (including exchange rate variations) will not be considered. Separate pricing schedule required for each delivery point if prices differ. Offer must be valid for a specified number of days from closing date. Pricing must be inclusive of all costs including delivery fees and disbursements. Total price must be VAT inclusive. Total must be transferred to SBD 1; failure to do so disqualifies the bid. Items: 30 laptops, 9 printers, 30 laminating machines.

Valid SARS tax clearance certificate and tax compliance status PIN. Business entity registration certificate (e.g. CK document). Certified ID copies of directors not older than 6 months. Municipal statement of accounts not older than 3 months, or lease agreement, or ward councillor letter (rural bidders). Full CSD registration report. Proof of ICT equipment reseller registration with reputable distributors. Completed SBD 4 (Declaration of Interest) — discloses any connection to state employees or the evaluating authority.

Specific goal points: black ownership (EME/QSE at least 51% black-owned) 3 points; women ownership (at least 51% women-owned) 5 points; youth ownership (at least 51% youth-owned, up to 35 years) 5 points; disability (at least 51% owned by people with disability) 5 points; locality (Eastern Cape) 2 points. Documentation: CIPC registration, CSD report showing shareholding percentages, medical certificate/SASSA for disability, municipal rates account or councillor letter or lease agreement for locality. Non-submission results in 0 points.

The RFQ does not constitute an offer or a commitment to enter a transaction. Bidders bear all costs of preparing and submitting a bid. The college may amend bid conditions, validity period, specifications, or extend the closing date before closing. The college may reject the lowest bid, accept a bid in whole or in part, and may award to a pure empowerment entity. All communication must be in writing to [email protected].

Mandatory documents: valid SARS tax clearance and tax compliance PIN; business entity registration certificate; certified ID copies of directors not older than 6 months; municipal statement of accounts not older than 3 months or lease agreement or ward councillor letter; full CSD report; separate quotation on company letterhead; completed SBD 4; proof of ICT equipment reseller registration. If the bid sum on SBD 1 differs from SBD 3.1, the offer is invalidated. Document must be completed in non-erasable ink, no correction fluid, and must be legible.

Phase 1: no functionality evaluation. Phase 2: price and preferential points. Price points = 80, specific goals = 20, total = 100. The 2022 Preferential Procurement Regulations under the PPPFA apply, repealing the 2017 Regulations, effective 16 January 2023.