Facilitation of ewseta-accredited training for water and wastewater treatment process control supervision (saqa 61709, nqf l4) for kouga municipality process controllers

Bidding procedure enquiries

• Contact: Supply Chain Office
• Email: [email protected]
• Telephone: 042 200 2200

Technical information

• Contact: Mrs. C. Jacobs
• Email: [email protected]
• Telephone: 042 200 2200

Enquiries channel

• All inquiries must be submitted in writing by email to [email protected], copied to [email protected].

Submission address

• Kouga Local Municipality: Woltemade Building
• 16 Woltemade Street, Room 122
• Jeffreys Bay
• 6330

Issued by address

• Kouga Local Municipality
• P.O. Box 21
• Jeffreys Bay
• 6330

Submission channel and format

• Deliver an original hard copy plus an electronic copy of the completed tender document on a flash drive, SD Card or CD to the tender box.
• The electronic copy must contain exactly the same information as the hard copy.
• USBs and SD Cards are encouraged; CDs must be readable and not broken, and visibly broken CDs will not be accepted at tender opening.
• Failure to submit the original hard copy and an electronic copy makes the bid non-responsive and the bidder will be disqualified.
• Closing: 30 October 2026 at 12:00; late bids are not accepted.
• Submission address: Kouga Local Municipality: Woltemade Building, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330.
• Bids must be submitted on the official forms provided and must not be re-typed.
• All documentation must be originally signed in black ink; copies of signatories are not accepted.
• No correction fluid; draw a line through mistakes and initial next to them. Documents completed in pencil will not be considered.

Returnable forms

• Invitation to Bid: bidder and contact details, signed as the offer cover page.
• Declaration of Interest: discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• Declaration of Bidder's Past Supply Chain Management Practices.
• Certificate of Independent Bid Determination: certifies the price was set independently with no collusion or price disclosure.
• Form of Offer and Acceptance (MBD 7): successful bidder must fill in and sign the written contract form.
• Pricing Schedule: firm prices only, itemised per delegate.
• Compulsory Facilitator, Assessor and Moderator CV templates.

Submission format: original hard copy plus an electronic copy on a flash drive, SD Card or CD; the electronic copy must contain exactly the same information as the hard copy; failure to submit both makes the bid non-responsive.

Documents

• National Treasury Central Supplier Database summary report.
• Business registration documents for all entities (companies, public and private entities, partnerships, joint ventures, trusts); a CM9 or name change document is not sufficient.
• Valid SARS Tax Compliance Status PIN for all entities and all partners of a joint venture.
• Certified ID copies.
• Latest municipal billing clearance certificate, copy of municipal account, or rental documentation.
• Any special conditions of contract documentation.
• Compulsory Facilitator, Assessor and Moderator CV templates completed in full.
• Valid B-BBEE status level verification certificate or sworn affidavit.
• Proof of accreditation and EWSETA assessor or moderator registration.

Evaluation system

• 80/20 preference point system for specific goals.
• Evaluation phases: Phase 1 special conditions; Phase 2 price scoring; Phase 3 specific goals scoring.

Functionality (minimum qualifying score: 70%)

• Only service providers scoring at least 70% for functionality are evaluated further.
• Total functionality points: 35.
• Lead facilitator experience: more than 5 years = 15 points; 4 to 3 years = 10 points; less than 2 years = 5 points. Maximum 15 points.
• Assessor experience and registration: more than 5 years = 10 points; 4 to 3 years = 8 points; less than 2 years = 5 points. Maximum 10 points.
• Moderator experience and registration: more than 5 years = 10 points; 4 to 3 years = 8 points; less than 2 years = 5 points. Maximum 10 points.

Specific goals points

• B-BBEE status level contributor: 10 points.
• Location: 10 points for the Kouga Local Municipality; 6 points for the Sarah Baartman District Municipality and Nelson Mandela Bay Municipality; 4 points for the Eastern Cape; 1 point outside the Eastern Cape.

Evidence required to claim specific goals

• Valid B-BBEE sworn affidavit or certificate.
• Latest municipal billing clearance certificate, copy of municipal account, or rental documentation for operational offices in the name of the bidding company.
• If the municipal account is in the director's name, an affidavit stating the company name operating from the address.
• Information for virtual offices is not accepted.

Service: facilitation of credit-bearing training for Water and Wastewater Treatment Process Control Supervision.

Qualification: SAQA Qualification ID 61709, NQF Level 4.

Target group: Kouga officials (process controllers).

Venue: Jeffreys Bay, provided by the municipality.

Assessment: competence-based; learners receive a Certificate of Achievement on successful completion.

Duration: until 30 June 2027.

Portfolio of evidence costs: incurred by Kouga Municipality.

Proposal: draft training plan covering methodology, timelines, milestones for facilitation, portfolio submission, internal assessment, moderation and external verification.

Training schedule: five consecutive training days per month over 12 months, comprising three days of structured training and two days of learner support for preparation and compilation of portfolios of evidence.

Delegates: minimum of 5 per session; more may attend based on budget availability.

Venue and catering: provided by the municipality.

Pricing exclusions: do not price unit standards US 119472, US 119457, US 119467, US 119465, US 119469, US 119471, US 119459 and US 119462, which process controllers have already achieved.

Price only the remaining fundamental, core and elective unit standards required for the full qualification.

Compulsory templates: Facilitator, Assessor and Moderator CV templates must be completed in full.

Draft training plan: must detail training methodology, timelines, key milestones for facilitation, portfolio submission, internal assessment, moderation and external verification.

Draft training schedule: five consecutive training days per month over 12 months, comprising three days of structured training and two days of learner support focused on preparation and compilation of portfolios of evidence.

Functionality minimum score: 70%; total functionality points: 35.

• Lead facilitator: more than 5 years = 15 points; 4 to 3 years = 10 points; less than 2 years = 5 points. Compulsory facilitator CV template.
• Assessor: more than 5 years = 10 points; 4 to 3 years = 8 points; less than 2 years = 5 points. Compulsory assessor CV template with EWSETA accreditation proof.
• Moderator: more than 5 years = 10 points; 4 to 3 years = 8 points; less than 2 years = 5 points. Compulsory moderator CV template with EWSETA accreditation proof.

Experience evidence: proof of past or current training programmes for implementation of SAQA Qualification ID 61709 within the last three years; evidence not older than three years.

CV templates: lead facilitator, assessor and moderator must complete and sign the compulsory templates.

Accreditation: valid proof of accreditation, registered in the name of the bidding company, for SAQA Qualification ID 61709, NQF Level 4.

Assessor and moderator registration: proof of registration with EWSETA for SAQA Qualification ID 61709, NQF Level 4.

Assessment: programme assessed in terms of competence; Certificate of Achievement issued on successful completion.

Evaluation source: the compulsory Facilitator, Assessor and Moderator CV templates and supporting accreditation documentation are the primary source for evaluation.

Experience evidence: proof of training programmes implemented within the last three years; supporting evidence not older than three years.

Pricing basis: firm prices only; non-firm prices are not considered.

Format: comprehensive itemised pricing schedule, rate per delegate, inclusive of all associated costs and disbursements.

VAT: indicate registered VAT vendor status; if not registered, both amount excluding VAT and amount including VAT columns must reflect the same amount.

Exclusions: do not price unit standards US 119472, US 119457, US 119467, US 119465, US 119469, US 119471, US 119459 and US 119462 (already achieved by process controllers).

Scope: price only the remaining fundamental, core and elective unit standards required for SAQA Qualification ID 61709, NQF Level 4.

Delegates: minimum of 5 per session; more may attend based on budget availability.

Venue and catering: provided by the municipality; no additional costs will be paid other than the offered cost.

Completion: non-erasable black ink; no correction fluid or tape; cross out errors in ink and initial each alteration.

Pricing format: firm prices only; non-firm prices are not considered.

All delivery costs must be included in the bid price.

Submit a comprehensive, itemised pricing schedule inclusive of all associated costs.

Cost per delegate must be inclusive of all possible costs and disbursements; no additional costs will be paid other than the offered cost.

Minimum of 5 delegates per session; more may attend based on budget availability.

The municipality provides the training venue and catering.

VAT: indicate whether the entity is a registered VAT vendor; if not registered, both the amount excluding VAT and the amount including VAT columns must reflect the same amount.

Document must be completed in non-erasable black ink; no correction fluid or tape; cross out errors in ink and initial each alteration.

No bid security, bond, guarantee, retention or payment terms are stated in the document.

CSD and tax compliance

• Registered on the National Treasury Central Supplier Database (CSD).
• Valid SARS Tax Compliance Status PIN or CSD number; tax compliance is verified on the day of evaluation and non-compliance makes the bid non-responsive.
• Each party in a consortium, joint venture or sub-contracting arrangement must submit a separate TCS certificate, PIN or CSD number.
• No bids are accepted from persons in the service of the state.

B-bbee

• Valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) is required to qualify for preference points.

Municipal and registration documents

• Latest municipal billing clearance certificate, copy of municipal account, or rental documentation for operational offices in the name of the bidding company.
• Certified ID copies.
• Business registration documents for all entities; a CM9 or name change document is not sufficient.

Accreditation and experience

• Valid proof of accreditation, registered in the name of the bidding company, for SAQA Qualification ID 61709, NQF Level 4.
• Proof of assessor and moderator registration with EWSETA for SAQA Qualification ID 61709, NQF Level 4.
• Proof of training programmes implemented within the last three years; supporting evidence must not be older than three years.

Execution formalities

• All pages must be originally signed in black ink; copies of signatories are not accepted.
• No correction fluid.
• Successful bidder must fill in and sign a written contract form (MBD 7).

Contract form: the successful bidder must fill in and sign a written contract form (Form of Offer and Acceptance / MBD 7).

Governing documents: the bid, tax compliance status, pricing schedule, proposal, preference claims, declaration of interest, declaration of past SCM practices, certificate of independent bid determination, special conditions of contract and the General Conditions of Contract form the agreement.

Bidder responsibility: the bidder accepts full responsibility for proper execution of all obligations and confirms that prices cover all services and obligations; mistakes in price or calculations are at the bidder's own risk.

Offer validity: the offer remains binding and open for acceptance from the closing date.

Accreditation: valid proof of accreditation, registered in the name of the bidding company, for SAQA Qualification ID 61709, NQF Level 4.

Assessor and moderator: proof of registration with EWSETA for SAQA Qualification ID 61709, NQF Level 4.

Experience: proof of past or current training programmes for implementation of the qualification within the last three years; supporting evidence must not be older than three years. Acceptable evidence includes reference letters, appointment letters, invoices, purchase orders and certificates of achievement.

Proposal: draft training plan detailing methodology, timelines, milestones for facilitation, portfolio submission, internal assessment, moderation and external verification; draft training schedule of five consecutive training days per month over 12 months (three days structured training, two days learner support for portfolios of evidence).

Pricing: comprehensive itemised schedule inclusive of all costs; do not price unit standards US 119472, US 119457, US 119467, US 119465, US 119469, US 119471, US 119459 and US 119462; price only the remaining unit standards for the full qualification.

CV templates: compulsory Facilitator, Assessor and Moderator CV templates must be completed in full.

Functionality: minimum qualifying score of 70%; only providers scoring at least 70% are evaluated further. Total functionality points: 35.

• Lead facilitator experience: more than 5 years = 15 points; 4 to 3 years = 10 points; less than 2 years = 5 points.
• Assessor experience and registration: more than 5 years = 10 points; 4 to 3 years = 8 points; less than 2 years = 5 points.
• Moderator experience and registration: more than 5 years = 10 points; 4 to 3 years = 8 points; less than 2 years = 5 points.

Evaluation phases: Phase 1 special conditions; Phase 2 price scoring; Phase 3 specific goals scoring.

Preference point system: 80/20 for specific goals.

Specific goals: B-BBEE status level contributor = 10 points; location = 10 points for Kouga Local Municipality, 6 points for Sarah Baartman District Municipality and Nelson Mandela Bay Municipality, 4 points for the Eastern Cape, 1 point outside the Eastern Cape.