The housing development agency (hda) seeks a service provider to finalize the majakaneng township establishment processes for remaining portions of farms wolhuterskop and groenkloof 464 jq in madibeng local municipality, north west province. The project involves legal, survey, and administrative tasks to secure township proclamation and registration.
Key Requirements
Submit a hard-copy proposal to THE HOUSING DEVELOPMENT AGENCY, 04 Kikuyu Road, Sunninghill, 2157 by 11:00 on 18 May 2026 (late/incomplete submissions rejected).
Complete and sign all standard bidding documents (SBD1, SBD4, SBD6.1) and provide a valid Tax Compliance Status (TCS) PIN or CSD registration number.
Deliverables include inception reports, data collection (maps, deeds, certificates), registration copies, township register proof, and proclamation in the Provincial Gazette, with payment tied to milestone completion (10%-40% per phase).
Evaluation is based on compliance (mandatory documents), functionality (threshold in TOR), and price (80 points) + B-BBEE specific goals (20 points, e.g., Black Women-Owned, Youth, Disabled).
Quotation must remain valid for up to 90 days; payment is within 30 days of invoice submission post-completion.
Non-compliance with submission, tax, or documentation requirements results in automatic disqualification.
Appointment of a service provider to undertake the finalization of the majakaneng township establishment processes on the remaining portion of portion 25 of the farm wolhuterskop and remaining extent portion 28 and portion 37 of the farm groenkloof 464 jq, within the jurisdiction of madibeng local municipality: north west province
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAGCSAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
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RFQAPPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdfReview complete
Description
Important Dates
06 May
2026
PUBLICATION
Tender Published
Tender was published
18 May
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
The Housing Development Agency (HDA) is requesting quotations for the appointment of a service provider to finalize the township establishment processes for Majakaneng Phase 1 and Phase 2 on specified farm portions in the Madibeng Local Municipality, North West Province. The tender follows a three-stage evaluation process (compliance, functionality, price/specific goals) using the 80/20 preference point system. The scope of work is structured into four phases with milestone-based payments.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
REQUEST FOR PROPOSAL FOR THE APPOINTMENT OF A PROFESSIONAL RESOURCE TEAM TO UNDERTAKE FORMALIZATION AND TOWNSHIP ESTABLISHMENT FOR THE CREATION OF AN INTEGRATED AND SUSTAINABLE HUMAN SETTLEMENT DEVELOPMENT IN THE KLIPGAT AREA, WITHIN THE JURISDICTION OF MADIBENG LOCAL MUNICIPALITY: NORTH-WEST PROVINCE
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
Invitation: RFQ/HO/2025/058 – Appointment of a service provider to undertake the finalisation of the Majakaneng township establishment processes on the remaining portions of Portion 25 (Farm Wolhuterskop) and Portions 28 & 37 (Farm Groenkloof 464 JQ) within the jurisdiction of Madibeng Local Municipality (North West Province).\n- Bid submission: proposals to be deposited in the bid box at the address shown above before 11:00 on 18 May 2026.
Important Dates
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Closing date: 18 May 2026\n- Closing time: 11:00 hrs\n- No other dates (briefings, site visits, clarification deadlines) are specified in the document.
Contact Information
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Contact: Supply Chain Management (SCM) – Head Office\n- Email: [email protected]\n- Phone: 011 544‑1000\n- Submission address: THE HOUSING DEVELOPMENT AGENCY, Reception Area, 04 Kikuyu Road, Sunninghill, 2157\n- Supplier registration: Status System PIN – Database No: MAAA (for CSD registration).
Submission Guidelines
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Submit ONE hard‑copy proposal to: THE HOUSING DEVELOPMENT AGENCY, Reception Area, 04 Kikuyu Road, Sunninghill, 2157 (no other address accepted).\n- Deadline: 11:00 hrs on 18 May 2026. Late or incomplete proposals will be rejected.\n- Use the official bid forms (SBD1, SBD4 and SBD6.1) and sign all documents.\n- Returnable documents: completed standard bidding documents, CSD registration number (or TCS PIN), and JV/Consortium agreement or Trust Deed where applicable.\n- Quotation validity: up to 90 days from submission date (earlier periods allowed but may lead to disqualification).\n- Indicate earliest possible delivery/start‑up and the number of working days required to complete the works.\n- Payment: within 30 days of receipt of a correct tax invoice after completion of the works.\n- Any non‑compliance with the above items results in automatic disqualification.
Returnable Documents
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Completion of all standard bidding documents (SBD1, SBD4 and SBD6.1).\n- Provide CSD supplier registration number for verification checks.\n- Where applicable, submit Joint Venture / Consortium agreement or Trust Deed.\n- Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted.\n- All bids must be submitted on the official forms provided (no re‑typing).\n- The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract and, if applicable, any Special Conditions of Contract.\n- Successful bidder will be required to complete and sign a written contract form (SBD7).
Evaluation Criteria
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Stage 1 – Compliance: verification of mandatory documents (standard bidding forms, CSD/TCS details, JV/Consortium agreement).\n- Stage 2 – Functionality: bidder must meet the functional threshold set out in the TOR; failure results in loss of functionality points.\n- Stage 3 – Price & Specific Goals: weighting – Specific Goals 20 pts, Price 80 pts (total 100 pts).\n- Price scoring formula: PS = 80 × (1 – (Pt‑Pmin)/Pmin), where Pt is the bidder’s price and Pmin the lowest acceptable price.\n- Specific Goals (B‑B‑BEE preference points):\n
Black Women‑Owned – max 4 pts\n
Youth – max 7 pts\n
Disabled People – max 5 pts\n
Military Veterans – 2 pts\n
HDSA – 2 pts\n- Proof required for each claim: CSD number or sworn affidavit. No documentation = 0 pts for specific goals.
Technical Specifications
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Scope: finalisation of Majakaneng township establishment (Phase 1 & Phase 2) on the remaining portions of Portion 25 (Farm Wolhuterskop) and Portions 28 & 37 (Farm Groenkloof 464 JQ) within Madibeng Local Municipality (North West Province).\n- Deliverables and payment milestones (percentage of contract value):\n 1. Inception & Data Collection – 10 % – Inception report, Project Implementation Plan with timelines & methodology, locality map, title deed, site inspection report, conveyancer certificate, land‑surveyor certificate.\n 2. Registration Copies – 20 % – Consolidation/subdivision SG diagrams, original General Plan, original title deeds (or replaced deeds), original Act letters.\n 3. Township Register – 40 % – Proof of township register opened with the Deeds Office.\n 4. Proclamation & Close‑out – 30 % – Proclamation notice in the Provincial Gazette.\n- All work must comply with municipal by‑law requirements and obtain necessary consents from the municipality, NW DHS and other relevant authorities.\n- Confidentiality: contract documents are the purchaser’s property and may only be disclosed to the supplier’s personnel who need them for performance.
Methodology
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
Proposal delivery: proposals must be delivered to the address stated above; no electronic submissions are accepted.\n- Late or incomplete proposals will be rejected.\n- Pricing schedule (as per Scope of Work):\n 1. Inception & Data Collection – deliver inception report, implementation plan, methodology, data collection documents, conveyancer and land‑surveyor certificates.\n 2. Registration Copies – obtain and submit consolidation/subdivision diagrams, original General Plan, title deeds and Act letters.\n 3. Township Register – provide proof of registration opened with the Deeds Office.\n- Each deliverable must be accompanied by a detailed method statement outlining the approach, resources, timelines and quality controls.
Quality Management
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
All contract documents, specifications and related information are the property of the purchaser.\n- Supplier may disclose such information only to its own personnel who need it to perform the contract and must keep it confidential.\n- No use of the documents is permitted without prior written consent of the purchaser, except for performance of the contract.\n- Upon completion of the contract, all copies of the documents must be returned to the purchaser if requested.\n- Purchaser may audit the supplier’s records relating to contract performance.
Pricing Schedule
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
Proclamation & Close‑out – 30 % of contract value (deliverable: proclamation notice in the Provincial Gazette).\n- Total contract price – 100 % (sum of all schedule items).
Financial Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Pricing schedule (percentage of contract value): Inception & Data Collection 10 %, Registration Copies 20 %, Township Register 40 %, Proclamation & Close‑out 30 % (total 100 %).\n- Payment terms: payment within 30 days of receipt of a correct tax invoice after the works are completed.\n- Quotation validity: up to 90 days from the submission date (earlier periods permitted but may lead to rejection).\n- Price evaluation: points for price calculated using PS = 80 × (1 – (Pt‑Pmin)/Pmin).\n- No price variation allowed except as authorised in the Special Conditions of Contract or by a formal bid‑validity extension.
Compliance Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Tax compliance: provide a valid Tax Compliance Status (TCS) PIN (SARS e‑filing) or, if unavailable, a Central Supplier Database (CSD) number.\n- Complete all standard bidding documents (SBD1, SBD4 and SBD6.1).\n- Include CSD supplier registration number for verification.\n- Where applicable, submit JV/Consortium agreement or Trust Deed.\n- Bidders must not be persons in the service of the state, nor companies with directors who are state employees; disclosure required if applicable.\n- Failure to provide any of the above documents renders the bid non‑compliant and may lead to automatic disqualification.
B-BBEE Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Preference‑point system: 80/20 (price 80 pts, specific goals 20 pts).\n- Points for specific goals: Black Women‑Owned (max 4 pts), Youth (max 7 pts), Disabled People (max 5 pts), Military Veterans (2 pts), HDSA (2 pts).\n- Documentation: CSD number or sworn affidavit required for each claim.\n- Failure to provide documentation: interpreted as no claim – 0 pts for specific goals.
Health & Safety
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
Supplier must comply with all applicable health, safety and environmental legislation while performing the works.\n- All site personnel must be trained and equipped in accordance with OHS regulations.\n- Supplier shall develop and submit a site‑specific safety plan for approval prior to commencement of any activity.\n- Any incident or accident must be reported immediately to the purchaser and investigated in line with OHS requirements.
Contractual Terms
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
Payment: payable within 30 days of receipt of a correct tax invoice after completion of the works.\n- Prices: fixed as per the pricing schedule; no variation allowed except as authorised in the SCC or by a formal bid‑validity extension.\n- Contract amendments: only by written amendment signed by both parties.\n- Assignment: supplier may not assign any part of the contract without prior written consent of the purchaser.\n- Sub‑contracts: supplier must notify the purchaser of all sub‑contracts; notification does not relieve the supplier of liability.\n- Delays: supplier must notify the purchaser in writing of any delay, its cause and expected duration. The purchaser may grant an extension with or without penalties.\n- Penalties: for each day of delay, a penalty equal to the delayed amount multiplied by the current prime interest rate may be deducted from the contract price.\n- Termination for default: purchaser may terminate if the supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices.\n- Dumping & counter‑vailing duties: supplier bears any duties; the state is not liable for provisional payments.\n- Force majeure: supplier not liable for delays caused by events beyond its control; must notify purchaser and continue performance as far as practicable.\n- Termination for insolvency: purchaser may terminate without compensation if the supplier becomes insolvent.\n- Dispute settlement: parties must first attempt amicable resolution; if unsuccessful after 30 days, mediation may be initiated, otherwise the dispute may be referred to South African courts.\n- Limitation of liability: supplier not liable for indirect or consequential loss; total liability limited to the contract price, except for penalties or warranty obligations.\n- Governing language: English.\n- Applicable law: South African law.\n- Notices: must be sent by registered or certified mail to the address provided in the bid; deemed served on posting.\n- Taxes & duties: local supplier responsible for all taxes and duties up to delivery; foreign supplier responsible for taxes outside South Africa.\n- National Industrial Participation Programme (NIPP): applicable as per the Department of Trade and Industry.
Special Conditions
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Delivery period: supplier must propose the earliest possible start‑up; work to be completed within the number of working days to be specified by the supplier after receipt of the order.\n- Validity period: quotation must remain valid for up to 90 days from the date of submission (earlier periods allowed but may lead to rejection).\n- Reference fields: supplier to complete “Your Reference” and “Quotation valid until” sections on the bid form.
Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf (RFQ)
Tax compliance: supplier must be a resident or have a permanent establishment in South Africa, be liable for South African taxes and provide a valid TCS PIN (or CSD number if no PIN).\n- Entity status: if the entity is not a South African resident, a branch, permanent establishment or source of income in RSA, registration for a tax compliance status system is not required.
Section
Source: APPOINTMENT OF A SERVICE PROVIDER FOR TOWNSHIP ESTABLISHMENT GROENKLOOF 464 JQ.pdf
Stage 1 – Compliance: verification of mandatory documents (standard bidding forms, CSD/TCS details, JV/Consortium agreements).\n- Stage 2 – Functionality: bidder must meet the functional threshold set out in the TOR; failure results in loss of functionality points.\n- Stage 3 – Price & Specific Goals: weighting – Specific Goals 20 pts, Price 80 pts.\n- Price scoring: PS = 80 × (1 – (Pt‑Pmin)/Pmin).\n- Specific Goals: points awarded as per the B‑B‑BEE preference table (Black Women‑Owned, Youth, Disabled People, Military Veterans, HDSA). Proof required: CSD number or sworn affidavit.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Website
www.thehda.co.za/
Address
63 Worraker St, Newton Park, Gqeberha, 6045, South Africa
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High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
23 Jun 2026
AI status
Enhanced
Data conflicts
None detected
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