Supply and delivery of garmin inreach satellite communication devices and services for saeon (nrf)

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Compulsory briefing session / Site visit (if any): N/A

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"NSE DOCUMENTS ARE DELIVERED VIA EMAILS"}

Returnable Documents: Procurement Invitation (SBD 1), signed ❑, and completed including the SBD 4, 6.1 A Yes Pages 1-20, Government’s Central Supplier Database A Yes, PREFERENCE POINTS CLAIMED (SBD 6.1), BID SUBMISSION CERTIFICATE FORM - (SBD 1)

RETURNABLE DOCUMENTS CHECKLIST: The bidder is to complete this table and to supply the necessary page references to the supporting documentation. A bidder failing to adequately provide any of the mandatory documents will be disqualified. Mandatory documents include: Procurement Invitation (SBD 1), signed and completed including the SBD 4, 6.1 and signed Bid Submission Certificate form; Proof of authority (e.g. company resolution); Proof of Registration on the Government's Central Supplier Database (CSD); Garmin Authorisation - letter of authorisation confirming that the bidder is an authorised Garmin service provider, reseller, distributor or retail agent; InReach Knowledge - brief overview of the Garmin inReach Professional Enable package requested by SAEON providing evidence including key features and services included; Garmin Supply Experience - demonstrate previous experience supplying Garmin devices and/or Garmin subscriptions by providing either a previous invoice, purchase order, or a contactable client reference. Optional: A valid B-BBEE certificate or Sworn Affidavit. Pricing documents: Pricing (SBD 3.2) to be completed and a detailed quotation supplied listing all required specifications.

Two-stage evaluation: Stage 1 – compliance with submission requirements; Stage 2 – evaluation against specifications and quality, then pricing. Points awarded for price and specified criteria. GO/NO-GO selection elements include fully completed pricing schedule (SBD 3.2) and detailed quotation listing all specifications.

Introduction to the nrf

The National Research Foundation Act, Act , establishes the National Research

Foundation (“NRF”) as the juristic person that makes this bid invitation and will contract with the

awarded bidder. The Public Finance Management Act classifies the organisation as a Schedule

3A Public Entity.

Context of this procurement

SAEON conducts routine scientific fieldwork in remote coastal and estuarine environments

where cellular coverage is often limited or unavailable. To improve emergency communication

capability, SAEON intends to leverage the Garmin inReach functionality available on its existing

Garmin GPSMAP 86i devices, providing a reliable satellite-based communication solution

without the need for additional handheld hardware.

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Contract period

Five (5) years

Description of goods/detailed specification

The contract period will be five (5) years.

A. Garmin inReach Professional Enabled package

SAEON requires the appointment of a service provider to facilitate the subscription payments

and management of Garmin inReach Professional Enable packages for four (4) existing

Garmin GPSMAP 86i devices (Serial Number will be provided to winning bidder).

The service provider will be responsible for maintaining the subscriptions and facilitating

payment to Garmin on behalf of SAEON for the duration of the contract. This includes

activation, monthly subscriptions as well as charges associated by utilization of devices.

B. Ad-Hoc Expenses

During the contract period, SAEON must have the flexibility to add or remove devices and

increase or decrease the subscription package associated with individual devices, as

operational requirements change. Changes to the number of devices or subscription packages

must be accommodated without requiring a new contract. In addition, a provisional sum will be

set aside to cover ad-hoc service charges that may arise during the contract period. This may

include usage charges, additional subscriptions or devices, subscription changes, and

cancellation or suspension fees associated with the Garmin inReach service. The provisional

sum is not guaranteed expenditure and will only be utilised at the sole discretion of SAEON, as

and when required. SAEON is under no obligation to utilise the full provisional amount. A list of

expenditures covered by the provisional sum can be seen as follows:

• Additional Activation fee.
• Additional Monthly subscription fees.
• Changes to subscription packages.
• Changes to price of subscription packages.
• Reactivation fees.
• Suspension fees.
• Cancellation fees.
• Usage-based Garmin charges (Additional messages, Tracking/location requests or track

points, where chargeable, weather requests, where chargeable, and other chargeable

inReach features specifically offered by Garmin and authorised by SAEON).

• Garmin-imposed changes to applicable service.

Sets of quotation documents required

Number of ORIGINAL bid documents for contract signing 1

Bidders must submit the above number of original documents in electronic format (email) to the

NRF. These serve as the original sets for the legal bid document and upon award , signature and

serve as the legal contract document between the bidder and the NRF.

Returnable documents checklist

The bidder is to complete this table and to supply the necessary page references to the

supporting documentation. A bidder failing to adequately provide any of the mandatory

documents will be disqualified.

Legislative/Technical Documents Compliance

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

(M – Mandatory); (O – Optional); Submitted Bid Section Reference to

(A- Administrative) Reference Bidder’s

document

Bidder Eligibility

Procurement Invitation (SBD 1), signed ❑

and completed including the SBD 4, 6.1 A Yes Pages 1-20

and signed Bid Submission Certificate ❑ No

form.

❑

Proof of authority must be submitted e.g. A Yes

company resolution ❑ No

❑ Proof of Registration on the

Government’s Central Supplier Database A Yes

(CSD). ❑ No

❑

A valid B-BBEE certificate or Sworn O Yes Pages 16-19

Affidavit ❑ No

Specification Eligibility

Garmin Authorisation - Supply a letter of ❑

authorisation confirming that the bidder is an

authorised Garmin service provider, reseller, M Yes

distributor or retail agent. ❑ No

InReach Knowledge - Demonstrate

knowledge of the Garmin inReach system by

providing a brief overview of the Garmin ❑

inReach Professional Enable package M Yes

requested by SAEON providing an evidence ❑ No

including the key features and services

included.

Garmin Supply Experience - Demonstrate

previous experience supplying Garmin ❑

devices and/or Garmin subscriptions by

Yes providing either a previous invoice, M

purchase order, or a contactable client ❑ No

reference.

Pricing Documents Compliance

Pricing (SBD 3.2) in this document to be ❑

completed and a detailed quotation supplied M Yes Pages 09-11

listing all required specifications ❑ No

Eligibility criteria (go/no-go)

Selection Element Meet Bid Section

Reference to

Specificati Reference

Bidder’s

on

document

The NRF compares each bidder’s pricing proposal on an equal and fair comparison basis

equitable to all bidders, taking into account all aspects of the bid’s pricing requirements

including the application of fair pricing tests as set out below in the section “Insufficiency of

Funds”.

Pricing (SBD 3.2) in this document to be ❑

completed and a detailed quotation supplied M Yes Pages 09-11

listing all required specifications ❑ No

Eligibility criteria (go/no-go)

Bidder’s

on

document

Minimum

2 Fully completed pricing schedule ❑ YES ❑ Documents’

(SBD 3.1) and a quotation on the NO Due diligence

company letterhead, and all Returnable of

returnable documents submitted. Eligibility on

Detailed specifications provided on ❑ YES ❑ Detailed

the quotation have met the scope of NO Specifications.

work required.

Sbd 3.2: Pricing detail

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Sbd 3.2: Pricing detail

specified NRF price delivery point and includes value- added tax, income tax,

unemployment insurance fund contributions, and skills development levies in terms of

General Conditions of contract clauses 12, 32.1 and 32.2.

Price Delivery Point: In cases where different delivery points influence the pricing, the

bidder submits a separate pricing schedule for each delivery point.

9 Detail Pricing Support: Detailed information e.g. costed bill of quantities is optional where

not stated in the price schedule below and is provided as an annexure to the details

included in this SBD 3

10 Application of Preference Points: Pricing is subject to the addition of Preference Points as

stipulated below - Standard Bidding Document 6.1 Preference claim form.

Pricing schedule 3.2

A. Known expenditures (Cost and services known over the duration of the contract period)

even where integrated in this document:

Invitation to Bid (SBD 1) Specification(s) set out in this Quotation Invitation

inclusive of any annexures thereto

Bidder’s responses to this invitation as Pricing Schedule(s) (SBD3) including detailed

attached to this document schedules attached

Local Content and Local Manufacturing Certification (SBD 6.2) in accordance with the SABS

standard

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Bid submission certificate form - (sbd 1)

Declaration of Interest (SBD4) General Conditions of Contract and

special/additional conditions of contract as set out in

this document

Preference (SBD 6.1) claims for Broad Based Black Economic Empowerment Status Level of

1 Fully completed Procurement ❑ YES ❑ Pages 1-20 Invitation (SBD 1) including the SBD NO 4, 6.1 and signed Bid Submission Certificate form. of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026 Selection Element Meet Bid Section Reference to Specificati Reference Bidder’s on document 2 Fully completed pricing schedule ❑ YES ❑ Documents’ (SBD 3.1) and a quotation on the NO Due diligence company letterhead, and all Returnable of returnable documents submitted. Eligibility on Detailed specifications provided on ❑ YES ❑ Detailed the quotation have met the scope of NO Specifications. work required. SBD 3.2: PRICING DETAIL Pricing Special Conditions 1 Pricing Schedule: In terms of General Conditions of contract clause 17.1, the price schedule remains unchanged for the duration of the contract with the NRF accepting no changes, extensions, or additional ad hoc costs to the pricing conditions of the contract with the exception of any price adjustments authorised in the Special Conditions of Contract for pricing set out below: 2 Firm Quantities over the Contract Period: The NRF requires firm set quantities during the current period with the time of delivery being determined during the contract period. 3 Estimated quantities over the Contract Period: The NRF may require further quantities during the current period with the actual quantity and time of delivery being determined when such quantities are needed. For bidding purposes and to establish the contract ceiling price, the NRF provides estimated quantities of what its requirements and estimated timing during the contract period for bidders to establish their pricing. The NRF does not provide guarantees or commitments that it will order this entire amount during the contract’s life. The NRF, through the signed contract, guarantees its procurement of the specified goods and/or services is from the contracted party only. 4 Placement of written purchase orders for actual quantities ordered: The NRF manages the execution of this contract through the issue of written purchase orders – stipulating quantity, description, delivery date, and the unit price as et out in this contract - for the contracted supplies. The NRF, when issuing the written purchase order, guarantees that the funding is available. 5 Contract Ceiling Price: With these estimates in the bid contract, the contract ceiling price includes both the firm quantities and the potential future quantities within the contract ceiling price. The NRF manages the contract within the contract ceiling price by paying only for the verified deliveries/performances in terms of the clauses of this contract. The cumulative value of each of these invoices at the expiry of the contract is the actual total contract price. 6 Price Adjustments: In terms of General Conditions of Contract clause 17.1, the price adjustments with the rules for application are set out below as special conditions of Contract Clause 17.1. Price adjustments and their corresponding rules are for the management of price risks on the basis of the NRF and the contracted bidder sharing the risk equally. 7 Price quoted is South African Rands in terms of General Conditions of contract clause 16.4 8 Price Quotation Basis Price quoted is fully inclusive of all costs including delivery to the of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026 SBD 3.2: PRICING DETAIL specified NRF price delivery point and includes value- added tax, income tax, unemployment insurance fund contributions, and skills development levies in terms of General Conditions of contract clauses 12, 32.1 and 32.2. Price Delivery Point: In cases where different delivery points influence the pricing, the bidder submits a separate pricing schedule for each delivery point. 9 Detail Pricing Support: Detailed information e.g. costed bill of quantities is optional where not stated in the price schedule below and is provided as an annexure to the details included in this SBD 3 10 Application of Preference Points: Pricing is subject to the addition of Preference Points as stipulated below - Standard Bidding Document 6.1 Preference claim form. PRICING SCHEDULE 3.2

Known expenditures (Cost and services known over the duration of the contract period) DESCRIPTION/ QTY UNIT OF UNIT PRICE TOTAL PRICE (Reference to specific specification) MEASURE INCLUDING INCLUSIVE OF VAT VAT Initial Purchase (Year 1) 1 Activation fee (Once Off 1 x 4 Per device Per month charge Unit x Qty x twelve moths Per device per 2 Monthly fee 1x 4 x 12 year Service and subscription Per device per 3 1 x 4 x 12 management fee year Estimated Annual Cost Increase (%): Based on four (4) devices. The number of devices and subscription packages may change during the contract period; therefore, the estimated annual increase is for evaluation purposes only and does not guarantee the actual amount payable by SAEON. Year Description Annual % increase % cost per unit Monthly fee % increase Year 2 Service and subscription % cost per unit % management fee increase of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026 DESCRIPTION/ QTY UNIT OF UNIT PRICE TOTAL PRICE (Reference to specific specification) MEASURE INCLUDING INCLUSIVE OF VAT VAT Initial Purchase (Year 1) % cost per unit Monthly fee % increase Year 3 Service and subscription % cost per unit % management fee increase % cost per unit Monthly fee % increase Year 4 Service and subscription % cost per unit % management fee increase % cost per unit Monthly fee % increase Year 5 Service and subscription % cost per unit % management fee increase

Provisional Sum R30 000 (An amount set aside to cover ad-hoc service charges that may arise during the contract period. This may include usage charges, additional subscriptions or devices, subscription changes, and cancellation or suspension fees associated with the Garmin inReach service. The provisional sum is not guaranteed expenditure and will only be utilised at the sole discretion of SAEON, as and when required. SAEON is under no obligation to utilise the full provisional amount.) TOTAL CONTRACT VALUE OF ABOVE (CEILING PRICE) R GENERAL CONDITIONS OF CONTRACT The National Research Foundation cannot amend the National Treasury’s General Conditions of Contract (GCC). The National Research Foundation therefore appends Special Conditions of Contract (SCC) providing specific information relevant to a GCC clause to its the National Treasury’s General Conditions of Contract. Special Conditions specific to this bid contract are set out in this document. The NRF deems the bidders to have accessed and read the General Conditions of Contract. Whenever there is an unintended conflict, the provisions of the Special Conditions of Contract shall prevail over the General Conditions of Contract. SPECIAL CONDITIONS OF CONTRACT (AMENDMENTS TO SPECIFIC CLAUSES OF THE GENERAL CONDITIONS OF CONTRACT LISTED BELOW EACH CLAUSE IN THAT SECTION). 1 Service Provider Obligations: The service provider must exercise reasonable skill, care and diligence in rendering all services included in this procurement contract. The service provider must deliver the services during normal working hours (i.e. Monday to Friday, excluding public holidays from 08h30 to 17h00) and/or such additional hours of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026 SPECIAL CONDITIONS OF CONTRACT as may be reasonably required by the NRF due to the existence of special circumstances. Services rendered outside of these hours will only be rendered by mutual agreement with the nominated person of the NRF, based on severity level. The service provider may not do anything that may prejudice or be adverse to the operations and functions of the NRF The service provider must submit such information and reports, as specified in the agreed service request, to the person nominated by the NRF, and comply with all legislation applicable in providing these services. The service provider corresponds and delivers services only to the NRF and end users of the NRF. 2 Communication: The contracted parties communicate in writing through mail, delivery, or email. The contracted party states the contract number and purchase order number, if the latter is applicable, on communication documentation. The contract party does not act upon any communication without the contract number or must verify such communication with the assigned NRF contract manager prior to acting upon it. 3 Occupational Health and Safety when working on NRF sites: All personnel performing work on NRF site/s as part of this contract are responsible to obtain safety induction. Over and above the obligations provided by the Occupational Health and Safety Act (OHS Act No and its Regulations, known as ‘the Act’), the contracted party meets with all relevant health and safety instructions as given to them by site safety personnel, where relevant. Personal protection equipment including closed safety shoes, hard hats, height safety equipment, and high visibility vests are worn at all times while on the work site. All personnel are to obey the relevant instructions, including signage, related to restricted access and speed limits on all sites. The contracted party, once signing the contract (SBD 7), is responsible for itself, its employees, and those people affected by its operations in terms of the Act the regulations promulgated in terms thereof. The contracted party performs all work and uses equipment on site complying with the provisions of the Act. To this end, the contracted party shall make available to the NRF the valid Letter of Good Standing in terms of the COID Act and ensure its validity does not expire while executing this bid, where applicable. The contracted party furnishes its registration number with the office of the Compensation Commissioner. The contracted party enters into a Section 37.2 agreement in terms of Occupational Health and Safety Act (OHS Act No and its Regulations) that the NRF drafts. The contracted party maintains a health and safety plan complying with the requirements of The Act at the work site during the period that contracted work takes place on the site. The NRF manages the contracted party in his capacity for the execution of this contract to meet the provisions of the said Act and the regulations promulgated in terms thereof. The contracted party accepts liability for any contraventions to the Act. Each member of the contracted party’s team (including sub-contracted personnel), submit a signed indemnity form prior to entering the work site and kept in the contracted party’s health and safety file. MANAGEMENT OF PERFORMANCE LEVELS The Performance Levels are in the table below. of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026 MANAGEMENT OF PERFORMANCE LEVELS

The NRF measures the contracted bidder’s performance against these performance levels in the execution of the contract.

The contracted bidder recognises that its failure to meet the performance levels has a material and adverse impact on the operations of NRF and that the damages from the contracted bidder’s failure to meet any performance level is not susceptible to precise determination.

The NRF excuses the contracted bidder from failing to comply with the performance levels to the extent that non-performance or delayed performance is solely and directly attributable to an act or omission of the NRF or its staff or circumstances of force majeure as referred to in this Agreement.

If the contracted bidder fails to meet any performance level

the contracted bidder shall investigate and report on the root causes of the performance level failure; promptly correct the failure and begin meeting the set performance levels;

advise the NRF as and to the extent requested by the NRF of the status of remedial efforts being undertaken with respect to such performance level failure; and

take appropriate preventative measures to prevent the recurrence of the performance level failure.

Both parties are responsible for monitoring and measuring the performance of the contracted bidder against the performance levels set in this document. The NRF deems failure by the contracted bidder to measure performance with respect to the contract specifications for any measurement period, as a failure to meet the stipulated performance levels. PERFORMANCE LEVELS STATEMENT Service/Goods being Measurement Penalty/Bonus and level applicable Measured Methodology from Downtime due to non- Check payment status, and Issue non-performance which could lead to payment of Garmin live demonstration. termination of contract. (Also refer to GCC inReach account, without 22) prior communication with 5 % penalty may be applied SAEON 5 year account Supplier is unable to Issue non-performance which could lead to management of Garmin execute service plans per termination of contract. (Also refer to GCC inReach account. the required schedule and 22) service agreement. of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026 SBD 4 BIDDER’S DISCLOSURE

PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process.

Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026 ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: ........................................................................................ ........................................................................................

B-BBEE Details: B-BBEE Status Level Tick Applicable Box. Status Level Tick Applicable Box.

Verification Certificate ❑ Yes ❑ No Sworn ❑ Yes ❑ No

Affidavit

[A B-BBEE status level verification certificate/ sworn affidavit (for EMEs & QSEs) must be

submitted in order to qualify for preference points for B-BBEE]

❑ Yes ❑ Are you the accredited Are you a foreign-

No ❑ Yes ❑ No representative in South Africa based supplier for

[If yes [If yes, answer the for the goods /services/works the goods/services/

enclose questionnaire below] offered? works offered?

proof]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the Republic of South Africa (RSA)? ❑ Yes ❑ No

Does the entity have a branch in the RSA? ❑ Yes ❑ No

Does the entity have a permanent establishment in the RSA? ❑ Yes ❑ No

Does the entity have any source of income in the RSA? ❑ Yes ❑ No

Is the entity liable in the RSA for any form of taxation? ❑ Yes ❑ No

If the answer is “No” to all of the above, then it is not a requirement to register for a tax compliance

status system pin code from the South African Revenue Service (SARS) and if not register as

per 2.3 below.

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Terms and conditions for bidding (sbd 1b)

1. Bid submission:

1.1 Bids must be delivered by the stipulated time to the correct address. Late bids will not be

accepted for consideration.

1.2 All bids must be submitted on the official forms provided–(not to be re-typed) or in the

manner prescribed in the bid document. Bid pages are bound to minimise risk of lost

pages.

1.3 This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the

General Conditions Of Contract (GCC) with its special conditions of contract, and, if

applica

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Terms and conditions for bidding (sbd 1b)

Stage 2A – Evaluation of Bids against Specifications including Quality

The NRF evaluates each bidder’s written response to the specifications issued in accordance

with published evaluation criteria set as in Section D.

Stage 2B – Due Diligence Interviews or Proof of Delivery/Concept against Specifications

offered. Where these tests reflect pricing outside of the established fair price range, the

evaluators may recommend price negotiation. The NRF only negotiates price, and no other

component, with the winning bidder or, where that bidder refuses negotiation, with the next

ranked bidder in the price/preference ranking until a market related price is achieved.

Sbd 1 signature

Nb: failure to provide / or comply with any of the above particulars may

where cellular coverage is often limited or unavailable. To improve emergency communication

capability, SAEON intends to leverage the Garmin inReach functionality available on its existing

Garmin GPSMAP 86i devices, providing a reliable satellite-based communication solution

without the need for additional handheld hardware.

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

The National Research Foundation cannot amend the National Treasury’s General Conditions

of Contract (GCC). The National Research Foundation therefore appends Special Conditions

of Contract (SCC) providing specific information relevant to a GCC clause to its the National

Treasury’s General Conditions of Contract. Special Conditions specific to this bid contract are

set out in this document.

of the NRF.

2 Communication: The contracted parties communicate in writing through mail, delivery,

or email. The contracted party states the contract number and purchase order number, if

the latter is applicable, on communication documentation. The contract party does not act

upon any communication without the contract number or must verify such communication

with the assigned NRF contract manager prior to acting upon it.

3 Occupational Health and Safety when working on NRF sites: All personnel

performing work on NRF site/s as part of this contract are responsible to obtain safety

induction.

Over and above the obligations provided by the Occupational Health and Safety Act (OHS

Act No and its Regulations, known as ‘the Act’), the contracted party meets

with all relevant health and safety instructions as given to them by site safety personnel,

where relevant. Personal protection equipment including closed safety shoes, hard hats,

height safety equipment, and high visibility vests are worn at all times while on the work

site. All personnel are to obey the relevant instructions, including signage, related to

restricted access and speed limits on all sites.

The contracted party, once signing the contract (SBD 7), is responsible for itself, its

employees, and those people affected by its operations in terms of the Act the regulations

promulgated in terms thereof. The contracted party performs all work and uses equipment

on site complying with the provisions of the Act.

this bid, where applicable. The contracted party furnishes its registration number with the

office of the Compensation Commissioner. The contracted party enters into a Section

37.2 agreement in terms of Occupational Health and Safety Act (OHS Act No

and its Regulations) that the NRF drafts.

the contracted party’s team (including sub-contracted personnel), submit a signed

indemnity form prior to entering the work site and kept in the contracted party’s health

and safety file.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

regarding this or any other Bid.

I certify that the information furnished in these declarations (SBD 3, SBD 4, SBD 6.1 and SBD 6.2 (if

applicable)) is correct and I accept that the NRF may reject the Bid or act against me should these

declarations prove to be false.

associates do not warrant its accuracy or completeness. The NRF makes no representation,

warranty, assurance, guarantee or endorsements to any provider/bidder concerning the

document, whether with regard to its accuracy, completeness or otherwise and the NRF shall

have no liability towards the responding service providers or any other party in connection

therewith.

increase or decrease the subscription package associated with individual devices, as

operational requirements change. Changes to the number of devices or subscription packages

must be accommodated without requiring a new contract. In addition, a provisional sum will be

set aside to cover ad-hoc service charges that may arise during the contract period. This may

include usage charges, additional subscriptions or devices, subscription changes, and

cancellation or suspension fees associated with the Garmin inReach service. The provisional

sum is not guaranteed expenditure and will only be utilised at the sole discretion of SAEON, as

and when required. SAEON is under no obligation to utilise the full provisional amount. A list of

expenditures covered by the provisional sum can be seen as follows:

• Additional Activation fee.
• Additional Monthly subscription fees.
• Changes to subscription packages.
• Changes to price of subscription packages.
• Reactivation fees.
• Suspension fees.
• Cancellation fees.
• Usage-based Garmin charges (Additional messages, Tracking/location requests or track

points, where chargeable, weather requests, where chargeable, and other chargeable

inReach features specifically offered by Garmin and authorised by SAEON).

• Garmin-imposed changes to applicable service.

1 Pricing Schedule: In terms of General Conditions of contract clause 17.1, the price

schedule remains unchanged for the duration of the contract with the NRF accepting no

changes, extensions, or additional ad hoc costs to the pricing conditions of the contract with

the exception of any price adjustments authorised in the Special Conditions of Contract for

pricing set out below:

2 Firm Quantities over the Contract Period: The NRF requires firm set quantities during

the current period with the time of delivery being determined during the contract period.

3 Estimated quantities over the Contract Period: The NRF may require further quantities

during the current period with the actual quantity and time of delivery being determined

when such quantities are needed. For bidding purposes and to establish the contract ceiling

price, the NRF provides estimated quantities of what its requirements and estimated timing

during the contract period for bidders to establish their pricing. The NRF does not provide

guarantees or commitments that it will order this entire amount during the contract’s life.

and/or services is from the contracted party only.

4 Placement of written purchase orders for actual quantities ordered: The NRF

manages the execution of this contract through the issue of written purchase orders –

stipulating quantity, description, delivery date, and the unit price as et out in this contract -

for the contracted supplies. The NRF, when issuing the written purchase order, guarantees

that the funding is available.

5 Contract Ceiling Price: With these estimates in the bid contract, the contract ceiling price

includes both the firm quantities and the potential future quantities within the contract ceiling

price. The NRF manages the contract within the contract ceiling price by paying only for the

verified deliveries/performances in terms of the clauses of this contract. The cumulative

value of each of these invoices at the expiry of the contract is the actual total contract price.

6 Price Adjustments: In terms of General Conditions of Contract clause 17.1, the price

adjustments with the rules for application are set out below as special conditions of Contract

Clause 17.1.

2 Monthly fee 1x 4 x 12

year

Service and subscription Per device per 3 1 x 4 x 12

management fee year

Estimated Annual Cost Increase (%): Based on four (4) devices. The number of devices and subscription

packages may change during the contract period; therefore, the estimated annual increase is for evaluation

purposes only and does not guarantee the actual amount payable by SAEON.

Year Description Annual % increase

% cost per unit

Monthly fee % increase

Year 2

Service and subscription % cost per unit %

management fee increase

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Initial Purchase (Year 1)

% cost per unit Monthly fee %

increase

Year 3

Service and subscription % cost per unit %

management fee increase

% cost per unit Monthly fee %

increase

Year 4

Service and subscription % cost per unit %

management fee increase

% cost per unit Monthly fee %

increase

Year 5

Service and subscription % cost per unit %

management fee increase

A. Provisional Sum R30 000 (An amount set aside to cover ad-hoc service charges that may arise during

the contract period. This may include usage charges, additional subscriptions or devices, subscription

changes, and cancellation or suspension fees associated with the Garmin inReach service. The

provisional sum is not guaranteed expenditure and will only be utilised at the sole discretion of SAEON,

as and when required. SAEON is under no obligation to utilise the full provisional amount.)

Total contract value of above (ceiling price) r

material and adverse impact on the operations of NRF and that the damages from the

contracted bidder’s failure to meet any performance level is not susceptible to precise

determination.

to the extent that non-performance or delayed performance is solely and directly

attributable to an act or omission of the NRF or its staff or circumstances of force majeure

as referred to in this Agreement.

payment of Garmin live demonstration. termination of contract. (Also refer to GCC

inReach account, without 22)

prior communication with

5 % penalty may be applied SAEON

5 year account Supplier is unable to Issue non-performance which could lead to

management of Garmin execute service plans per termination of contract. (Also refer to GCC

inReach account. the required schedule and 22)

service agreement.

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Sbd 4 bidder’s disclosure

4.2 Name of company/firm...............................................................................

4.3 Company registration number: .....................................................................

4.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the

organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions

of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may

have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

of 22 Ver. Standard 2018-6bRFQ/SAEON/ELWANDLE/INREACH SUBSCRIPTION/142/2026

Preference points claimed (sbd 6.1)

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e ) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ...............................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Bid submission certificate form - (sbd 1)

ELIGIBILITY CRITERIA (GO/NO-GO): 1. Fully completed Procurement Invitation (SBD 1) including the SBD 4, 6.1 and signed Bid Submission Certificate form. 2. Fully completed pricing schedule (SBD 3.1) and a quotation on the company letterhead, and all returnable documents submitted. Detailed specifications provided on the quotation have met the scope of work required.

Two-stage evaluation: Stage 1 – compliance with submission requirements (bidders must submit specified documents and conform to terms/specifications). Stage 2A – evaluation against specifications including quality, using published evaluation criteria in Section D. Pricing evaluated after technical pass. GO/NO-GO selection elements include fully completed pricing schedule (SBD 3.2) and detailed quotation listing all specifications. Previous experience supplying Garmin devices and/or Garmin additional handheld hardware is a selection element.