Supply, renewal and implementation of lawtrust ssl certificates (24-Month subscriptions) with support services for DFFE

No briefing session applicable.

Enquiries:

• Email: [email protected]

Submission:

• Email: [email protected]

Delivery address:

Environment House

473 Cnr Steve Biko Road & Soutpansberg Street

Arcadia, Pretoria

Submission method: email to [email protected]. Use the RFQ number in the email subject line. Quotations received after the closing time will not be accepted.

Returnable documents (all must be completed and signed):

• Formal quotation on company letterhead, including VAT per item, CSD (MAAA) number, and banking details.
• CSD report.
• SBD 4 (Bidder's Disclosure): discloses any state employment or connections to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims specific goals points.
• Proof of being a certified Lawtrust partner or reseller (mandatory, non-submission disqualifies).

Disqualification risks:

• Late submission.
• Non-compliant tax status (7 working days to rectify).
• Fraudulent or inaccurate information, false declarations.
• Listed on National Treasury's Database of Restricted Suppliers.
• Failure to quote in line with the specification.

Completed and signed SBD documents (SBD 4 and SBD 6.1), formal quotation on company letterhead, CSD report, and proof of being a certified Lawtrust partner or reseller.

Preference point system: 80/20 (80 points price, 20 points specific goals) for quotations up to R1 000 000.

Price points: calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable price.

Specific goals (20 points total):

• 20 points if more than 50% ownership by Black people, women, or people with disabilities.
• 0 points if 50% or less ownership.
• For trusts, consortia, or joint ventures, average combined ownership is used.

To claim specific goals points, submit:

• Completed and signed SBD 6.1.
• Medical certificate (with practice number) if claiming disability.
• SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit showing ownership level.
• CIPC ownership certificate.

Failure to submit proof means no specific goals points are claimed.

Evaluation also checks compliance with returnable documents, tax matters, and CSD registration.

Provisioning of Lawtrust SSL certificates (subscriptions) for 24 months, including support services, for the Department of Forestry, Fisheries and the Environment at Environment House, 473 Steve Biko Road, Pretoria.

Quantities:

• Standard OV SSL – 2 Years: 19 each
• Advantage OV SSL – 2 Years: 14 each
• Multi-Domain OV SSL – 2 Years: 10 each
• Wildcard OV SSL – 2 Years: 2 each
• Professional Services (implementation and support for 2 years): 1 each

Requirements:

• 50 hours of technical assistance for certificate issuance, validation, installation, renewal, revocation, and replacement.
• Notify DFFE of certificate expiry at least 60 days before expiration and provide renewal quotations in advance.
• Provide portal access for DFFE officials to generate certificates during and after business hours.
• End-to-end migration of existing SSL certificates from current portal to new portal.
• Assess existing SSL certificate configuration.
• Certificates delivered electronically via the portal within the agreed implementation period after receipt of a valid purchase order and successful domain/organisational validation.

The supplier must provide 50 hours of technical assistance for certificate issuance, validation, installation, renewal, revocation, and replacement. Notify DFFE of certificate expiry at least 60 days before expiration and provide renewal quotations in advance. Provide support and portal access for DFFE officials to generate certificates during and after business hours. Responsible for end-to-end migration of existing SSL certificates from current portal to new portal. Assess existing SSL certificate configuration. All certificates delivered electronically via the portal within the agreed implementation period after receipt of a valid purchase order and successful domain/organisational validation.

No specific experience or qualification requirements stated beyond being a certified Lawtrust partner or reseller.

Pricing must be on company letterhead, showing item descriptions, validity, banking details, contact details, and CSD MAAA number. Include VAT per item. Total amount excluding 15% VAT and total VAT must be shown. All delivery costs and applicable taxes must be included in the bid price.

Pricing must be firm and inclusive of VAT. All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.

Quotation must show total amount excluding 15% VAT and total VAT.

Prices valid for 90 days from closing date. The department may extend validity; bidders must respond in writing to the extension or be disqualified.

Mandatory: Must be a certified Lawtrust partner or reseller (submit certificate or letter).

CSD registration required; provide CSD (MAAA) number.

Tax compliance: Must be tax compliant; verified via CSD or SARS e-Filing. Non-compliant bidders get 7 working days to rectify.

B-BBEE: To claim specific goals points, submit SBD 6.1, SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, and CIPC ownership certificate. Medical certificate required if claiming disability.

SBD 4 (Bidder's Disclosure) must be completed and signed.

To claim specific goals points, submit a completed and signed SBD 6.1, a medical certificate (with practice number) if claiming disability, a SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit showing ownership level, and a CIPC ownership certificate. Failure to submit proof means no specific goals points are claimed. Points awarded: 20 points for more than 50% ownership by Black people, women, or people with disabilities; 0 points for 50% or less. For trusts, consortia, or joint ventures, average combined ownership is used.

Contract will be formalised via an official purchase order or formal appointment letter on department letterhead. No goods or services may be delivered before receipt of the official order. Prices quoted must be firm and inclusive of VAT. The department is not bound to accept the lowest or any offer and may accept an offer in full or in part. The department may negotiate price with the recommended service provider without offering the same opportunity to others. The department may perform due diligence and request additional information to validate submissions. Quotations not in the prescribed format or illegible may be rejected. The department reserves the right not to award the RFQ. The price validity period is 90 days from closing date; the department may extend validity, and bidders must respond in writing to the extension or be disqualified. Brand names or pictures in the specification are for illustration; equivalent brands are accepted. POPIA applies to processing of personal information.

No goods or services may be delivered before receipt of an official purchase order or formal appointment letter. Prices must be firm and inclusive of VAT. The department is not bound to accept the lowest or any offer and may accept an offer in full or in part. The department may negotiate price with the recommended service provider without offering the same opportunity to others. The department may perform due diligence and request additional information. Quotations not in the prescribed format or illegible may be rejected. The department reserves the right not to award the RFQ. Price validity is 90 days from closing date; the department may extend validity, and bidders must respond in writing to the extension or be disqualified. Brand names or pictures in the specification are for illustration; equivalent brands are accepted. POPIA applies to processing of personal information. Failure to deliver within agreed timelines may result in order cancellation and possible inclusion on the Database of Restricted Suppliers.

Mandatory: Must be a certified Lawtrust partner or reseller (submit certificate or letter). Formal quotation on company letterhead with VAT per item, CSD (MAAA) number, and banking details. Disqualification for non-compliant tax status (7 working days to rectify), fraudulent information, false declarations, listing on National Treasury's Database of Restricted Suppliers, or failure to quote in line with the specification.

80/20 preference point system applies (80 price, 20 specific goals) for quotations up to R1 000 000. Price points calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: 20 points for more than 50% ownership by Black people, women, or people with disabilities; 0 points otherwise. For trusts, consortia, or joint ventures, average combined ownership is used.