Maintenance and repairs of boreholes, irrigation equipment, and accessories for rooiwal and soshanguve agriparks (CIDB 2sh or higher)

Employer: Gauteng Department of Agriculture and Rural Development (GDARD)

Address: Umnotho House, 56 Eloff Street, Johannesburg

Telephone: (011) 240 2765 / 072 9123 916

Email: [email protected]

Employer's Agent: GDARD: INFRASTRUCTURE DEVELOPMENT

No other contacts are stated.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer and Acceptance (C1.1): the signed offer, including the offered total price inclusive of VAT.
• Schedule of Deviations (if any): records any agreed deviations from the tender documents.
• Pricing Schedule / Bill of Quantities (C2.2): fully priced, with rates and extensions.
• OHS Agreement (C1.3) and Certificate of Authority: signed agreement and board resolution authorising the signatory.
• SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination).
• Proof of CSD registration and valid tax clearance (SARS TCS or tax pin).
• Valid CIDB grading certificate (2SH or higher).
• Valid Letter of Good Standing from the Compensation Fund.
• Foreman's CV and certified copies of qualifications and trade certificate.
• Copies of valid identity documents for all employees assigned to the project.

Submission method and address: not stated in the document.

Closing time: 11:00 on 26 October 2026 (from tender record).

Evaluation will follow the PPPFA preference point system (80/20 or 90/10) as applicable.

Bidders must hold a valid CIDB grading of 2SH or higher.

Bidders must be registered on the CSD and have a valid tax clearance.

All required SBD forms must be completed and submitted.

A signed OHS Agreement and Certificate of Authority are required.

Valid registration and good standing with the Compensation Commissioner is required.

No minimum qualifying score is stated in the document.

Scope: inspection, testing, maintenance and repair of existing boreholes, pumping equipment, water-storage facilities and associated irrigation infrastructure at GDARD agricultural facilities (Rooiwal and Soshanguve AgriParks).

The work covers the complete water-distribution system from borehole and pump installations to storage tanks and pipelines supplying tunnels and other agricultural facilities.

Contractor must provide all labour, supervision, equipment and resources.

Minimum team: a Foreman with at least 3 years' relevant experience in electrical and borehole-related works, holding a valid trade certificate.

Bill of Quantities includes 10 bills: preliminary and general; baseline condition assessment and fault diagnosis; borehole and pumping equipment; electrical control and protection equipment; water storage tanks and fittings; pipework, fittings and leak repairs; valves and flow control; filters and pressure control; excavation, backfilling and reinstatement; testing, commissioning and handover.

Work includes servicing and repairing pumps, filters, valves and related equipment; testing and commissioning repaired equipment; reinstating disturbed areas; removing and lawfully disposing of damaged or redundant materials.

Works must comply with applicable SANS standards, manufacturers' requirements and the Employer's instructions.

Foreman: at least 3 years' relevant experience in electrical and borehole-related works, holding a valid trade certificate. Detailed CV and certified copies of qualifications must be submitted.

Contractor's employees: copies of valid identity documents for all employees assigned to the project must be submitted before commencement.

Compensation Fund: valid Letter of Good Standing required and must remain valid throughout the contract.

A Quality Management Plan is required (referenced in contract data).

Works must comply with the Bill of Quantities, applicable SANS standards, manufacturers' requirements and the Employer's instructions.

Standardized specification applies (C3.4.1.1).

Pricing is based on a Bill of Quantities (C2.2) with 10 bills covering preliminary and general, baseline assessment, borehole and pumping equipment, electrical control, water storage, pipework, valves, filters, excavation, and testing/commissioning.

Quantities are approximate; final certified quantities determine payment.

Rates must be full inclusive prices (excluding VAT, which is added at 15%).

'Rate Only' items: no quantities given; quoted rate applies if work is required.

Unpriced items are deemed nil.

Arithmetical errors: rates and lump sums are final; if discrepancies, the tender sum is correct and GDARD may adjust rates.

Provisional sums and prime cost sums are handled per pricing instructions.

Pricing strategy: Re-measurement Contract (priced on Bill of Quantities).

Quantities in the schedule are approximate; final certified quantities determine payment.

Rates and prices must be full inclusive prices, including all costs, overheads, profit and risks, excluding VAT (VAT added at 15% to the summary).

Unpriced items are deemed to have a nil rate.

'Rate Only' items: no quantities given; quoted rate applies if work is required.

Arithmetical errors: rates and lump sums are final; if discrepancies exist, the tender sum is regarded as correct and GDARD may adjust rates to reconcile.

Performance guarantee: fixed guarantee of 10% of the contract value (including VAT), or alternatively 10% retention deducted from initial and intermediate claims until 10% of contract value is achieved.

Retention limit: 10% of the contract sum; 100% of retention becomes due on Completion Certificate and is paid within 30 days after expiry of the Defects Liability Period.

Advance on materials: Nil.

All Risk insurance: applicable; insurance sum must be at least twice the contract sum.

Penalty for late completion: R0.10 per R100 of contract value per calendar day.

Progress payments: interim instalments measured against actual deliverables, per pre-approved Terms of Reference.

CIDB grading: 2SH or higher (required).

CSD registration: required.

Tax clearance: valid SARS TCS or tax pin required.

Compensation Fund: valid Letter of Good Standing required and must remain valid throughout the contract.

OHS compliance: must comply with the Occupational Health and Safety Act, 1993, including a Health and Safety Plan and Environmental Management Plan.

B-BBEE: preference points claimed under PPPFA 80/20 or 90/10 system; local content requirements specified in C2.2.

All required SBD forms must be submitted (SBD 4, 6.1, 8, 9).

Preference points may be claimed under the PPPFA 80/20 or 90/10 system.

Local content requirements are specified in the Bill of Quantities (C2.2).

Bidders must submit SBD 6.1 (Preference Points Claim) to claim B-BBEE points.

Contractor must comply with the Occupational Health and Safety Act, 1993, and its regulations.

A Health and Safety Plan and an Environmental Management Plan (EMP) are required.

Documentation required before commencing works includes: personnel list, smoking/SHE policy, updated OHS Act and COID Act copies, proof of Compensation Commissioner registration and good standing, SHE Plan, approved risk assessments, method statements, list of external service providers, designations and appointments, management structure, induction training and site SHE rules, OHS training matrix, security measures, and various inspection registers (accident, OHS reps, toolbox talks, first-aid, fire equipment, ladder, machine safety, structures, PPE).

Time to submit the required documentation before commencement: 7 calendar days (as stated in clause 5.3.2; note the document also mentions 'fourteen (7)' which appears to be a typo).

Contractor must sign an OHS Agreement (C1.3) and provide a Certificate of Authority (board resolution) for the signatory.

All incidents must be reported to the Department of Labour and the Employer.

Contractor is responsible for OHS compliance of all subcontractors.

Contract is governed by the General Conditions of Contract for Construction Works, Third Edition (2015) (SAICE).

Defects Liability Period: 90 days from Practical Completion Certificate.

Employer: GDARD.

Pricing strategy: Re-measurement Contract.

Contractor must provide bonds, guarantees, proof of insurance and other documentation within 14 days of receiving the completed Agreement; failure constitutes repudiation.

Non-working days: Sundays, Saturdays, public holidays and voting days published before tender closing, and the year-end break as specified by SAFCEC.

Penalty for late completion: R0.10 per R100 of contract value per calendar day.

Practical Completion requires completed supply and installation works to GDARD's satisfaction, and compliance with OHS Act and NEMA.

Retention: 10% of contract sum; 100% becomes due on Completion Certificate and paid within 30 days after Defects Liability Period expiry.

Performance guarantee: 10% of contract value (including VAT) or 10% retention alternative.

All Risk insurance: minimum twice the contract sum.

Adjudication Board: three members.

Variation to GCC: clause 6.10.4, replace '28' with '30'.

B-BBEE preference points claimed under PPPFA 80/20 or 90/10 system.

Local content requirements specified in C2.2.

Variation to general conditions: clause 6.10.4, replace '28' with '30'.

Defects Liability Period: 90 days.

Performance guarantee: 10% of contract value (including VAT) or 10% retention alternative.

All Risk insurance: minimum twice the contract sum.

Penalty for late completion: R0.10 per R100 of contract value per calendar day.

Contractor must provide all labour, supervision, equipment and resources necessary for proper execution.

Contractor must comply with the General Conditions of Contract for Construction Works, Third Edition (2015).

Contractor must provide a Health and Safety Plan, Quality Management Plan, and Environmental Management Plan.

Contractor must provide a performance guarantee or retention as specified.

Contractor must have valid CIDB grading 2SH or higher, CSD registration, tax clearance, and Compensation Fund good standing.