Online law library service – 36-Month contract (RFQ 02/LAW LIBRARY/2026/2027)

Returnable forms

• SBD 6.1 (Preference Points Claim Form): must form part of the bid, completed and signed by a duly authorised representative of the bidding entity.
• SBD 6.2 (Declaration for Local Production and Content): must be fully completed and signed where local content is claimed.

Supporting proof for every specific goal claimed must be attached to the bid; a goal claimed without its proof is treated as not claimed.

Preference point system: 80/20, applicable to requirements valued up to R50 000 000 including all applicable taxes.

Points allocation

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring

• Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the price of the bid under consideration and Pmin the lowest acceptable bid.

Specific goals points (80/20 system)

• No franchise in national elections before the 1983 and 1993 Constitutions: 10 points
• Female ownership: 3 points
• Military veterans: 3 points
• Disability: 2 points
• Youth: 2 points

Proof required per claim

• No franchise, female or youth: certified copy of ID plus company registration document or CSD report substantiating the ownership equity percentage.
• Disability: doctor's letter confirming the disability.
• Locality: valid municipal services account (water, sanitation, rates and electricity) in the name of the bidder or an active director, or a valid lease agreement, or a signed, stamped and dated letter on the letterhead of the ward councillor, traditional authority or council.
• Local content: SBD 6.2 fully completed and signed.

Substantiation

• The organ of state may require proof of any preference claim before adjudication or at any time afterwards.

Price carries 80 of the 100 preference points and specific goals carry 20.

Points are claimed on SBD 6.1, with proof attached for each goal claimed:

• No franchise before the 1983 and 1993 Constitutions, female or youth: certified ID copy plus company registration document or CSD report showing ownership equity.
• Disability: doctor's letter.
• Locality: municipal services account in the bidder's or an active director's name, or a valid lease agreement, or a signed, stamped and dated letter from the ward councillor, traditional authority or council.
• Local content: SBD 6.2 fully completed and signed.

The organ of state may require substantiation of any preference claim before or after adjudication.

Preference claims and evidence

• No franchise before the 1983 and 1993 Constitutions, female ownership, or youth: certified copy of ID plus company registration document or CSD report showing the ownership equity percentage.
• Disability: doctor's letter confirming the disability.
• Locality: valid municipal services account (water, sanitation, rates and electricity) in the name of the bidder or an active director, or a valid lease agreement, or a letter on the letterhead of the ward councillor, traditional authority or council, signed, stamped and dated.
• Local content: SBD 6.2 completed and signed.

Substantiation

• The organ of state may call for proof of any preference claim before adjudication or afterwards.

Disqualification risk

• A specific goal claimed or obtained fraudulently, or contract conditions not fulfilled, may lead to disqualification, recovery of costs, cancellation of the contract, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.

Preference points are claimed under the 80/20 system, which applies to requirements valued up to R50 000 000 including all applicable taxes.

Points are awarded for price (80) and specific goals (20).

Specific goals points (80/20 system)

• No franchise in national elections before the 1983 and 1993 Constitutions: 10
• Female: 3
• Military veterans: 3
• Disability: 2
• Youth: 2

Each goal claimed must be supported by the proof required in the claim form.

Preference point system: 80/20, for requirements valued up to R50 000 000 including all applicable taxes.

Points allocation

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring: 80 × (1 − (bid price − lowest acceptable price) / lowest acceptable price).

Specific goals points (80/20 system)

• No franchise in national elections before the 1983 and 1993 Constitutions: 10
• Female: 3
• Military veterans: 3
• Disability: 2
• Youth: 2

Proof per claim

• No franchise, female or youth: certified ID copy plus company registration document or CSD report substantiating ownership equity.
• Disability: doctor's letter.
• Locality: municipal services account in the bidder's or an active director's name, or a valid lease agreement, or a signed, stamped and dated letter from the ward councillor, traditional authority or council.
• Local content: SBD 6.2 fully completed and signed.

A goal claimed without its proof is treated as not claimed.

The Road Traffic Infringement Agency (RTIA), an entity of the Department of Transport, requires an external service provider to supply an online law library. The agency currently manages compliance manually, which is burdensome and error-prone, and seeks to automate this through an online legal research platform.

Enquiries contact:

• Name: Kelebogile Thipe Mabotja
• Email: [email protected] or [email protected]
• Telephone: 087 285 0500

Submission address: Road Traffic Infringement Agency, 10 Matuka Close, Midrand.

Submission method: electronic via email or hand delivery.

• Email: [email protected] or [email protected]
• Hand delivery: Road Traffic Infringement Agency, 10 Matuka Close, Midrand, for the attention of Kelebogile Thipe Mabotja.
• Closing date and time: 16 October 2026 at 16:00.

Returnable documents: none specified beyond the quotation itself.

Evaluation follows the PPPFA 80/20 preference point system (applicable to requirements below R500 000).

• Bidders must indicate on the commodity list the speciality they wish to be accredited for; failure to do so results in disqualification.
• Preference points are claimed for:
• Ownership equity by persons who had no franchise in national elections before the 1983 and 1993 Constitutions: 10 points
• Women: 3 points
• Military veterans: 3 points
• Persons with disabilities: 2 points
• Youth: 2 points
• Source documents for claiming points: proof of company registration, ID copies of women in the company and their positions, and medical reports.

The Road Traffic Infringement Agency (RTIA) requires an online law library service for a period of 36 months.

• The service provider must have 5 to 10 years of experience in rendering online law library services.
• The service provider must allocate experienced and competent support staff for implementation and provide training to applicable users.
• The system must be licensed for three identified individuals within the Legal & Governance Unit, who must also be given administrative rights.

Required product details:

• Reported and unreported judgments from all South African courts
• International judgments
• Labour law (labour law judgments, CCMA and Bargaining Council awards)
• All legislation and bills
• Law journals (national and international)
• AI research assistant
• Access to sections highlighting recent updates and important legal developments, and customised monitoring services.

No specific compliance requirements stated beyond the preference point claims.