RFQ for restoration of vandalized safety signage and carport at johannesburg water facilities

Johannesburg Water invites bids for the restoration of vandalised safety signage and a carport (RFQ JW115NS26). Advertised on 19 June 2026, the closing date is 06 July 2026 at 16:00. The RFQ validity period is 60 days.

• Closing date & time: 06 July 2026, 16:00 (no extensions).
• Validity period: quotations must remain valid for 60 days from the closing date.
• Briefing / site visit: 29 June 2026, 10:30 hrs, Northern Wastewater Treatment Plant (attendance is compulsory).
• RFQ advert date: 19 June 2026.

Compulsory site briefing:

• Venue: Northern Wastewater Treatment Plant
• Date: 29 June 2026
• Time: 10:30 hrs

Attendance is mandatory for all bidders.

• Supply Chain Management – Facility Department
• Nompumezo Sobhekwa – Tel: 081 016 8841 – Email: [email protected]
• Phukwane Mafogo – Tel: 011 688 1656 – Email: [email protected]
• Johannesburg Water SOC Ltd
• Address: 65 Ntemi Piliso Street, Turbine Hall, Johannesburg 2107 (PO Box 61542)
• Main phone: +27 (0) 11 688 1400
• Fax: +27 (0) 11 688 1528
• Website: www.johannesburgwater.co.za

• Submit the quotation on the e‑Tender portal (https://www.etenders.gov.za/).
• Use your own company letterhead – do NOT use the JWRFQ template.
• All quotations must be in PDF format (no Word, Excel or picture files).
• Include all applicable taxes (VAT 15%) in the total price; quotations that omit taxes will be disqualified.
• Only firm prices are accepted – any price subject to exchange‑rate variation or other conditions will be rejected.
• Required returnable documents (to be uploaded with the quotation):

1. Original, valid Tax Clearance Certificate (SARS PIN).

2. Valid B‑BEE certificate or a sworn B‑BEE affidavit (must comply with the B‑BEE Practice Guide).

3. Proof of registration on the Central Supplier Database (CSD) – supplier number required.

4. Company registration documents with ID copies of directors/shareholders.

5. Signed Declaration of Interest (MBD 4).

6. Declaration of past supply‑chain management practices (MBD 8).

7. Certificate of Independent Bid Determination (MBD 9).

8. Valid lease agreement or municipal account statement (not older than 3 months and not in arrears >90 days).

9. Preference points claim form (MBD 6.1) if claiming specific‑goal points.

10. Joint‑venture agreement (if applicable) signed by all parties.

• Deadline: quotations received after 16:00 on 06 July 2026 will be rejected.
• Failure to provide any compulsory document or to meet the above conditions is a ground for disqualification.

Administrative Requirements – documents to be supplied for evaluation:

1. Original valid Tax Clearance Certificate (SARS).

2. Valid B‑BEE certificate or compliant affidavit.

3. Proof of CSD registration (supplier number).

4. Company registration documents with ID copies of directors/shareholders.

5. Signed Declaration of Interest (MBD 4).

6. Declaration of past supply‑chain management practices (MBD 8).

7. Certificate of Independent Bid Determination (MBD 9).

8. Preference points claim form (MBD 6.1).

9. Any other documents listed as compulsory in the tender.

Scope of work (as per Bill of Quantities):

1. Supply & install 40 km/h speed‑limit round chromadek signs with night‑reflective coating, mounted on hot‑dip‑galvanised D‑shaped hollow poles.

2. Supply & install NOSA board signs (1.2 × 1.8 m) with magnets and 25 × 25 mm square‑tube frames.

3. Supply & install chromadek emergency assembly‑point signs (600 × 600 mm).

4. Provide wall‑silver clip frames (1.2 × 0.84 mm) – quantity 3.

5. Provide wall‑silver aluminium clip frames for size‑0 posters – quantity 2.

6. Supply sand (10 m²) and cement (50 kg bags – quantity 10).

7. Supply & install bar‑and‑mirror units (800 × 800 mm) with 50 mm stands – quantity 7.

8. Supply & install warning signs (1 × 0.8 m) – quantity 8.

9. Supply & install machine‑alert signs (600 × 500 mm) – quantity 20.

10. Repair/replace 5.7 m × 5.7 m damaged carport roof (0.5 mm corrugated iron, IBR chromadek, with channel clips).

11. Paint upright carport poles with red‑oxide paint – quantity 1.

12. Supply & install gutters & downpipes (5.7 m) – quantity 4.

13. Supply & install double‑door frames (3 × 3.8 × 1.7 m) with louvers for pump‑station/transformer doors – quantity 3.

14. Supply & install heavy‑duty single‑frame standard doors (including burglar doors) – quantity 3.

15. Supply & install window burglar frames (2.3 × 1.7 m) and replace panes – quantity 4.

16. Supply & lay paving bricks for a 20 m × 20 m area – quantity 400 m².

17. Provide a Safety File (MBD 18) and ensure all personnel attending the briefing wear safety shoes and reflector jackets.

18. All contractors must hold a CIDB Gb 1 (or higher) registration.

19. Full completion of the BOQ and submission of all required datasheets, reference letters, certificates and accreditation documents are mandatory.

Methodology – Bill of Quantities (BOQ) summary:

1. Supply & install 40 km/h speed‑limit chromadek signs with reflective coating and galvanized D‑shaped poles.

2. Supply & install NOSA board signs (1.2 × 1.8 m) with magnetic frames.

3. Supply & install chromadek emergency assembly‑point signs (600 × 600 mm).

4. Provide wall‑silver clip frames (1.2 × 0.84 mm) – qty 3.

5. Provide wall‑silver aluminium clip frames for size‑0 posters – qty 2.

6. Supply sand – 10 m².

7. Supply cement – 10 bags (50 kg each).

8. Supply & install bar‑and‑mirror units (800 × 800 mm) with 50 mm stands – qty 7.

9. Supply & install warning signs (1 × 0.8 m) – qty 8.

10. Supply & install machine‑alert signs (600 × 500 mm) – qty 20.

11. Repair/replace damaged carport roof (5.7 m × 5.7 m) with corrugated iron and chromadek clips.

12. Paint carport poles with red‑oxide paint – qty 1.

13. Supply & install gutters & downpipes – qty 4.

14. Supply & install double‑door frames with louvers for pump‑station/transformer doors – qty 3.

15. Supply & install heavy‑duty standard doors (including burglar doors) – qty 3.

16. Supply & install window burglar frames and replace panes – qty 4.

17. Supply paving bricks and material to pave a 20 m × 20 m area – qty 400 m².

18. Provide Safety File (MBD 18).

• Any party affiliated with the bidder (e.g., joint‑venture partner, subcontractor) must:

1. Be formally requested to submit a bid.

2. Possess the necessary qualifications, experience and capacity to perform the work.

3. Provide the same goods/services as the main bidder.

• Affiliated parties must be disclosed in the bid and must meet all the same compliance and qualification requirements as the primary bidder.

Pricing Schedule – Firm Prices (MBD 3.1):

• Only firm prices are accepted; non‑firm or exchange‑rate‑dependent prices will be rejected.
• If different delivery points affect pricing, a separate pricing schedule must be submitted for each point.
• The schedule must include item number, description, quantity, unit price, total price, VAT (15 %) and grand total (inclusive of all taxes).
• Delivery costs must be included; specify delivery period, whether delivery is firm, and delivery basis.

• Quotation must be firm, inclusive of VAT 15 % and all other applicable taxes.
• No exchange‑rate variations or conditional pricing will be accepted.
• Delivery costs must be included in the unit price; the bid must state the delivery basis (firm/not‑firm) and the required delivery period.
• Valid Tax Clearance Certificate (SARS) is mandatory.
• Municipal rates and taxes must be current – no arrears greater than 90 days.
• The quotation is valid for 60 days from the closing date.
• All prices are to be submitted in South African Rand (ZAR).

• CSD registration – supplier must be registered on the Central Supplier Database and provide the supplier number.
• Valid Tax Clearance Certificate (SARS) – compulsory.
• B‑BEE compliance – submit a current B‑BEE certificate or a sworn affidavit that meets the B‑BEE Practice Guide (non‑compliant affidavits will score zero).
• Company registration documents with ID copies of directors/shareholders.
• Signed Declaration of Interest (MBD 4) – no bids from persons in the service of the state; disclose any kinship or relationships with state officials.
• Past supply‑chain management practices declaration (MBD 8).
• Certificate of Independent Bid Determination (MBD 9).
• Proof of CSD registration (MAAA).
• Lease agreement or municipal account statement (not older than 3 months and not in arrears >90 days).
• CIDB Gb 1 (or higher) registration.
• Not black‑listed by National Treasury or any other national authority.
• Joint‑venture agreement (if applicable) signed by all parties.
• Acceptance of the quotation is subject to Johannesburg Water’s Supply Chain Policy.

The bid is subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations 2022, together with the General Conditions of Contract and any special conditions that may apply.

Safety File (MBD 18) – a mandatory document that outlines the health‑ and safety plan for the works and must be submitted with the bid.

• Submissions are to be made exclusively through the e‑Tender portal (https://www.etenders.gov.za/).
• A compulsory site briefing will be held at the Northern Wastewater Treatment Plant on 29 June 2026 at 10:30 hrs.
• Attendance at the briefing is mandatory for all bidders.

Certificate of Independent Bid Determination (MBD 9) – summary:

• Confirms that the bid was prepared without collusive arrangements or bid‑rigging.
• Bidders must certify compliance with the Competition Act and Municipal Supply Regulation 38.
• The certificate must be signed and submitted with the quotation.

Past Supply‑Chain Management Practices (MBD 8):

• Bidders must declare any past abuse of municipal supply‑chain systems, convictions for fraud/corruption (last 5 years), contract terminations for non‑performance, or listing on the National Database of Restricted Suppliers or the Register for Tender Defaulters.
• Failure to disclose will result in disqualification.

Preference Points Claim Form (MBD 6.1) – key points:

• The tender uses either the 80/20 or 90/10 preference‑point system (this tender applies the 80/20 system).
• 80 points are allocated to price; 20 points to specific goals.
• The claim form must be completed and supported by documentary evidence for each specific goal.
• Failure to provide proof results in zero preference points.
• The procuring entity may request verification of any claim before or after adjudication.